Minutes of Annual Parish Meeting held 15th May 2019

FULKING PARISH COUNCIL  

Minutes of Annual Meeting of Fulking Parish Council and Annual Parish Meeting held in Fulking Village Hall on Wednesday 15th May 2018 at 7.30pm 

Present:            Vice Chairman:               Cllr Hind 

Fulking Parish Council (FPC)                 Cllr Dyos, Cllr Healy and Cllr Leader 

Mid Sussex District Council (MSDC)     Cllrs Trumble, Jackson and Bennett 

West Sussex County Council (WSCC)    Cllr Joy Dennis 

Clerk                                                         Trevor Parsons 

Members of the Public                            Eleven members of the public present 

Annual Meeting of Council  

Meeting opened at 19:37 

Apologies      Cllr Firth and Rev Tim Harford 

  1. Vice-Chairman’s Welcome. 
  2. Nominations for Chairman and Vice Chairman were received. Cllr Firth was nominated for election as Chairman, proposed by Cllr Hind and seconded by Cllr Healy. Cllr Hind was nominated for election as Vice Chairman, proposed by Cllr Dyos and seconded by Cllr Leader. 

Vice Chairman signed the Declaration of Acceptance 

The Chairman will sign his Declaration of Acceptance 

Meeting closed at 19:41 

 

Annual Parish Meeting 

Meeting Opened at 19:42 

  1. Apologies for Absence:  Cllr Firth 
  2. Minutes of Annual Meeting of Fulking Parish Council on 10th May 2018 have been previously circulated were agreed and signed as a true record by the Chairman in July 2018. 
  3. Chairman’s Report as follows was read by Cllr Hind. 

As our Chairman Miles Firth is unfortunately away at a funeral, I will be presenting his report today. Thank you all for attending our Annual Parish Meeting – this is where I explain what we’ve been doing in the last year and what we can look forward to next year.  

Firstly I’d like to extend a warm welcome our West Sussex County Councillor Joy Dennis, also to our re-elected representative from Mid Sussex District Council, Colin Trumble and to our two newly elected Liberal Democrat District Councillors Alison Bennett and Rodney Jackson, who will be introducing themselves later. I would also like to extend a welcome to our new parish councillor Samantha Leader. She’s relatively new to Fulking but her positive attitude and support for the community is already making its mark. We look forward to working with her. I would like to thank Michael Trist who is stepping down but has served the community as Chairman, vice Chairman and councillor for over a decade.  Thank you and all the best for the future. 

As always, it seems, we’ve had an eventful year… 

I’m delighted to report that our now only “new-ish” clerk Trevor has come on in leaps and bounds, having faced being thrown in the deep-end when our previous clerk abruptly resigned. We knew we were onto a good thing when he started offered us hot drinks and biscuits at our regular meetings. He has embraced the training provided by our association of local councils (SSALC) and has begun the CILCA course which will lead to the council having further statutory powers, in addition to the clerk’s professional qualifications. 

They say that there are really only three topics all Parish Councils have to deal with: Planning, Parking and Drains 

So let’s start with planning: We met to deal with 9 planning applications last year, slightly down on the previous year – but it seemed as if these were more substantial than before. As a council we remain concerned about the impact of simultaneous building work on the village and how the addition of these substantial residences will effect the character of Fulking. 

As has become rather the norm, the most contentious application was a further application from Market Garden. Once again after some bureaucratic muddle, the application was called in by the National Park but unfortunately as expected the planning team recommended acceptance. 

After gauging the residents views, your council mounted a campaign to oppose the latest application. In this we were ably supported by Mid Sussex Councillors Colin Trumble, John Wilkinson, and Anthony Watts-Williams. Their presentations at the SDNP Planning Committee meeting in Midhurst precipitated an apparently miraculous change of heart on the day and the application was rejected by the Planning Committee. It is of course being appealed, but we have the feeling that SDNP is beginning to take the preservation of the beauty of our corner of the park more seriously.   

Regarding finances, Our precept for 2019/20 has increased by 2.5% to £8,950 – lower than the average council increase but sufficient to undertake projects related to the Village Hall, North Town field and parking. We have reserves of about double the precept, slightly inflated by Project Watershed funds (more in a moment) 

Our internal audit of the annual accounts has just been completed – a big thank you to Nick Hughes for continuing to do this audit for us without charge – and we will be approving the accounts later in the meeting.   

On topic two that all councils deal with; Parking, strangely the pressure has eased a little, in The Street and Clappers Lane perhaps as one resident with many on-street cars has moved on! 

However, congestion around the Shepherd and Dog has not changed, especially at weekends and Bank holidays, although deployment of the No Waiting Cones by residents in Stammers Hill has improved the situation. Following last year’s survey, we are still working with WSCC to try and get a Traffic Regulation Order to allow yellow lines to painted on the roads. Unfortunately, Fulking is a low priority and it is a lengthy process however we continue to pressure the County Council to move this forward. 

Still on the Highways, we continue to struggle with the HGV sign on the southern end of Clappers Lane. Despite the embarrassing behaviour of some residents, we’ll get there in the end. 

On the third key item all councils deal with – drains, or as we say Flooding. Here we’re making good progress via Project Watershed, thanks to Trevor’s persistence.  We have the money in our account to improve the drainage at corner of Clappers Lane opposite Lower Kents – a delicate task. Now that the ground is drier the contractors should start at any time.  

More good news; WSCC have agreed drawings for improved drainage on the downs run-off on Poynings road, Edburton road, and several of the northern parts of Clappers Lane. We hope to secure these funds before the Watershed mechanism changes.   

Of course, there’s the Village Hall, where we are now in official negotiations with the Parochial Church Council. It’s taken a while to get a legal connection to the church authorities, but we have it now. It’s likely to be slow going, but we are hopeful of getting a lease sorted out eventually. 

Finally, a few thank you’s – to all my fellow councillors Miles, Linda, Michael & Karen who continue to devote their time working on behalf of the community.  Also, thanks to our regional councillors, Joy Dennis (WSCC), Colin Trumble, Anthony Watts Williams and John Wilkinson (MSDC) for their support and interest in our village.     

Thank you as well to John Hazard and Gerald Gazdar for their contribution to the ever improving and excellent website. Thank you to all of you for attending this evening and being interested in our community. 

Report by WSCC 

Cllr Dennis provided the meeting with an update on the following matters: 

  • Still Operation Watershed funding available and Cllr Dennis recommended that we apply for a grant as soon as we have a quotation for works. 
  • Clappers Lane in closed on 4th June for road repairs. 
  • Speed Indication Device is available for our use again. 
  • Horsham District Council has entered into a preferential arrangement with Mayfield Developments in the Woodmancote / Shermanbury area close to the top of Fulking Parish resulting in potentially far higher traffic flows. Cllr Dennis advised that there is an action group, Locals Against Mayfield (LAMBS) which would be useful to join. Mid Sussex District Council remain opposed to Mayfield on several levels including the fact that Mayfield residents would be using MSDC infrastructure. 
  • Cllr Dennis provided information on Action on climate Change Pledges, simple ways to reduce waste and energy conservation. 

 Report By MSDC 

Cllr Rodney Jackson introduced himself to the Council and residents. A retired Chemistry teacher, he has served as a parish councillor for Hurstpierpoint and Sayers Common for many years and considers it a privilege to be elected to the District Council and to serve the residents of Fulking in that capacity. 

Cllr Alison Bennett entered politics as a Liberal Democrat in 2015 and is Preferred Parliamentary Candidate for The Lib Dems for the Arundel and South Downs seat. She has been in business for ten years and has lived in Hurstpierpoint for seven years. 

Cllr Colin Trumble reported that MSDC will be a very different “rainbow” council.  Jonathan Ash-Edwards will replace retiring Cllr Gary Wall as Leader of MSDC and the process of formalising new committees starts next week. He is working on closer Parish / SDNPA ties. He will approach Simon Hughes of MSDC to assist with securing improved bandwidth for Perching area of Fulking. 

 The Clerk presented the Annual Governance and Accountability Return 2018/2019 which has already been approved and signed by the Chairman. Meeting closed at 20:50pm. 

Cllr Hind thanked everyone for attending the meetings and invited everyone to stay for refreshments. 

Minutes of Planning Meeting held 23rd April 2019 (Draft)

FULKING PARISH COUNCIL 

Extraordinary meeting of Fulking Parish Council held on Tuesday 23rd April 2019 at 7.00pm,  at The Village Hall, Fulking   

 Minutes of Planning Meeting – 2 Paythorne Farm Cottages

Present: Councillor Miles Firth (Chairman), Councillors Karen Healy, Mark Hind and Linda Dyos. 

There were no members of the public present. Prior to the meeting, no members of the public had requested to speak. 

The meeting opened at 7 pm. 

1 Apologies: Councillor Michael Trist. 

2 Declarations of interest: all councillors present confirmed that they had no interests to declare in the matters to be discussed at the meeting. 

3 Approve the Minutes of the January Ordinary Meeting of 4th April 2019.   The minutes were approved by the meeting and signed by the Chairman as a true record of the meetings. 

4 Planning Matters:  To comment on planning applications received from South Downs National Park being SDNP/19/01691/HOUS | 2 storey side extension, single storey rear/side extension, front porch of 2 Paythorne Farm Cottages, Fulking BN5 9LP 

It was noted that: 

(1) Councillors are aware these cottages are very small and agreed that the extension is in keeping with the local area and does not appear to block any views for its neighbours of the South Downs 

(2) However, with reference to the emerging Development Management Policy SD31: Extensions to existing dwellings, and provision of annexes and outbuildings, it is unclear from the documents whether the proposal does or does not increase the floorspace of the existing dwelling by more than 30%. 

Based on (2) above, councillors were obliged to reject this application. 

The meeting closed at 7.30 pm. 

Annual Parish Meeting 2019

Village Hall, Wednesday 15th May 2019, 7:30pm

Agenda: Annual Meeting of Council

1. Chairman’s Welcome
2. Election of Chairman & Vice Chairman
3. Close

Agenda: Annual Parish Meeting

1. Apologies for Absence
2. Approval of minutes APM 10/5/2018
3. Chairman’s report
4. Reports from District & County Councillors
5. Approval of 2018/19 Annual Return documents
6. Guest Speaker: TBA [Rev. Tim Harford, Downland Benefice]
7. Date of next meeting
8. Close

Refreshments — the public and press are cordially invited to attend.

Bobservation No. 56: Elections

Elections
Local elections are upon us and on the Parish level the stepping down of Michael Trist created a vacancy which has been filled by the only villager to put their name forward, Samantha Leader. Many thanks to him for his ‘stint’ and best wishes to her. At the District Council election, being held on Next Thursday the 2nd of May, politics, fortunately absent from Parish elections, come into play but I would ask you in considering your choice of three district councillors to support the nomination of Councillor Colin Trumble who has been a very good friend to Fulking and attends our parish council meetings whenever he possibly can. Rest assured I am not recommending this because I agree with his politics, I don’t, but because I believe it is in the best interests of Fulking.

Fulking Fair Update
This year’s fair will be held without the sponsoring of the marquee by the Shepherd & Dog, because the business is up for sale and sadly we shall be losing David and Emily who have put so much work into creating such a splendid village pub. However, these things happen, and the fair will continue to be the best village fair in Sussex! Preliminary details are already on the village website. Big news is that Toby Peirce and his excellent Quaff Wine outfit will be rejoining us for the Call my Bluff on Friday 26 July.

Planning Meeting 23rd April 2019

front elevation

Invitation to Planning Meeting 

You are hereby cordially invited to attend a planning meeting of the Fulking Parish Council to be held at 7:00pm, on Tuesday 23rd April 2019 at the Village Hall, Fulking.

To discuss the following planning application: 

SDNP/19/01691/HOUS  2 storey side extension, single storey rear/side extension, front porch at 2 Paythorne Farm Cottages Edburton Road Fulking BN5 9LP 

Members of the Press & Public are welcome to attend. 

By prior appointment with the Chairman, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the applications. 

Trevor Parsons
ClerkFulking Parish Council 

Tel: 07767 422733 

Email: parishclerk@fulking.net 

Minutes of Ordinary Meeting held 4th April 2019, 7:30pm, Village Hall

Present:
Chairman: Cllr Firth
Fulking Parish Council (FPC): Cllrs Hind, Dyos and Healy
Mid Sussex district Council (MSDC): Cllrs Trumble and Wilkinson
Parish Clerk: Trevor Parsons
Members of the Public: There were four members of the public present
Members of the public were invited to ask questions and make comments prior to the meeting but none were raised.

1. Apologies for Absence.
Cllr Trist (FPC), Cllr Watts-Williams (MSDC) and Cllr Dennis (WSCC)

The meeting welcomed Samantha Leader who has submitted her nomination to become a Parish Councillor in Fulking, she will replace Michael Trist who, after many years of fine service to the Council, has decided not to stand at the forthcoming election.

2. Declaration of Members’ Interests.
There were no declarations of interest

3. Approve the Minutes of the Extraordinary Council Planning Meeting of 18th March 2019
Approved and signed by the Chairman as a true and accurate record of the meeting.

4. Planning Applications Update.
For the period 13th December 2018 to 18th March 2019, the following planning applications were reviewed

Market Gardens SDNP/18/04735/HOUS
Material change of use of land for stationing of caravans for residential occupation with facilitating development (hard standing)
FPC: 13/12/18 Unanimous Objection
SDNP: 14/02/19 Refused at Planning Committee
Appeal in Progress SDNP/19/00021/REF

Seasons Farm SDNP/18/06182/APNB
Agricultural barn to store hay and farm equipment
FPC: 03/01/19 Unanimous Support
SDNP: 07/01/19 Raise No Objection

Knole House SDNP/19/00006/HOUS
Demolition and replacement of an existing two-storey house and ancillary garage
FPC: 12/02/19 Unanimous Support
SDNP:22/03/2019 Case withdrawn

Downside SDNP/19/00908/HOUS
Single storey pool house with games room and shower/change facilities. Timber framed carport structure
FPC: 18/03/19 1 Object, 3 Neutral
SDNP: Application in progress

5. Reports from District and County Councillors.

Cllr Firth began with a word of thanks to all the MSDC and WSCC councillors who have attended Fulking Parish Council meetings over the last four years and for the tireless work undertaken to support the council particularly regarding the Market Gardens planning application held at South Downs National Park Authority.

Cllrs Trumble and Wilkinson report that:
MSDC will be reviewing the district’s car parking policies in the next sessions, including right number of spaces, right location and appropriate charging in all locations
MSDC will be looking to improve Sport & Leisure facilities across the district in the next four years.
Notice that Cllr Gary Wall will be retiring as Leader of MSDC.
Mayfield Development may be fully within Horsham district however MSDC are opposed to the project due to the huge negative impact on the utilities and services provided by MSDC
MSDC are very pleased with the improvements in Broadband speeds across rural Mid Sussex
ACTION: Cllr Firth to find out whether properties in Perching Sands have improved broadband speeds, now that Clappers lane speeds have improved

6. Matters Arising & Outstanding Actions:

Dark Night Skies: Cllr Firth to follow up, taking into account the SDNPA Emerging Plan.

Yellow lines: Still waiting on Richard Speller to advise, in the meantime Cllr Hind proposed purchasing new cones at a cost of £70 to dissuade cars from parking on the dangerous corner, seconded by Cllr Firth and carried unanimously.

HGV Sign has now been delivered and Cllr Firth will arrange for its installation.

The Clerk has chased SDNPA for help in providing a suitable Ram Pump information board.
ACTION: Clerk to ring Richard Speller to establish whether FPC would be able to seek further Operation Watershed grant funding following Richard’s visit in February 2019.

7. Approval of Procedures Review

The procedures are still being reviewed by Councillors which will carry to the next Ordinary Meeting in July, however Cllr Hind proposed that the £250 spending limit without obtaining three quotes be raised to £500 in line with national guidelines, seconded by Cllr firth and carried unanimously.

8. Elections Update

Completed nominations forms have been delivered to the Returning Officer and a Notice of Uncontested Election for Fulking has been received.

9. Reports from Outside Bodies.

Fulking Fair – the meeting was told that the marquee will not be sponsored by Shepherd & Dog as the lease is currently up for sale.
Village Hall Lease: Negotiations had stalled, however a new solicitor for PCC has been sourced and hopefully work will continue towards a new lease from PCC to FPC.

10. Information Items. To receive information and items for the agenda at future meetings.

The Parish Noticeboard has broken and Cllr Firth has asked a contractor to repair / refurbish the board for us, the cost will be within the new £500 limit.

11. Correspondence. To discuss correspondence and respond to correspondence received.

There was no correspondence to report to the meeting

12. Financial Matters: To receive the report on the Council’s income and to approve future expenditure.

Payments debited from the Parish Council Account at Barclays Bank are as follows:

Date

Description

Method

Amount

15th Jan 2019

Payroll Services

Direct Debit

£26.70

23rd Jan 2019

E.on

Direct Debit

£54.58

31st Jan 2019

Clerk VAT Training

OLB (MF/MH)

£78.00

4th Mar 2019

McAfee Anti-Virus

OLB (MF/MH)

£125.98

18th Mar 2019

Surrey Hills Solicitors

OLB (MF/MH)

£193.20

15th Mar 2019

Clerk Election Briefing

OLB (MF/MH)

£48.00

 

On 6th March 2019, Fulking Parish Council received the Operation Watershed funding totalling £13,529.03 for the ditch clearing. This work is still to be completed by LandBuild once the ground is dry enough for its vehicles.

The latest Bank Statement was examined and signed by Cllrs Dyos and Healy as a true reflection of the Council’s current financial position.

The meeting closed at 8:37pm

Date of Annual General Meeting of the Council and Annual Parish Meeting: Wednesday 15th May 2019
Date of the next Ordinary Meeting: Thursday 11th July 2019
Both to be held at Fulking Village Hall at 7.30pm.

Parish Council Meeting

Dear Residents, 

You are cordially invited to an Ordinary Meeting of Fulking Parish Council, at the Village Hall on Thursday 4th April 2019 at 7.30pm, the meeting will consider the items set out below. 

Following the Local Audit and Accountability Act 2014, and with regard to regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place.

Trevor Parsons Parish Clerk 

 AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

  1. Apologies for Absence. 
  2. Declaration of Members’ Interests. 
  3. Approve the Minutes of the Extraordinary Council Planning Meeting of 18th March 2019:  The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 
  4. Planning Applications Update. 
  5. Reports from District and County Councillors.   
  6. Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting.  
  7. Approval of Procedures Review 
  8. Elections Update 
  9. Reports from Outside Bodies 
  10. Information Items.  To receive information and items for the agenda at future meetings. 
  11. Correspondence.  To discuss correspondence and respond to correspondence received. 
  12. Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Date of Annual General Meeting of the Council and Annual Parish Meeting: Thursday 15th May 2019 

Date of the next Ordinary Meeting: Thursday 11th July 2019 

Both to be held at Fulking Village Hall at 7.30pm. 

Minutes of Planning Meeting 18th March 2019 (Draft)

Extraordinary meeting of Fulking Parish Council held on Monday 18th March 2019 at 8.00pm, at The Village Hall, Fulking

Present: Councillor Miles Firth (Chairman), Councillors Karen Healey, Mark Hind and Linda Dyos.

There were no members of the public present. Prior to the meeting, no members of the public had requested to speak.

The meeting opened at 8.05 pm.

1 Apologies: Councillor Michael Trist.

2 Declarations of interest: all councillors present confirmed that they had no interests to declare in the matters to be discussed at the meeting.

3 Approve the Minutes of the January Ordinary Meeting and the Knole House Planning Meeting. The minutes were approved by the meeting and signed by the Chairman as a true record of the meetings.

4 Planning Matters: To comment on planning applications received from South Downs National Park being SDNP/19/00908/HOUS Single storey pool house with games room and shower/changing facilities. Timber framed carport structure at Downside Poynings Road Fulking BN5 9NB

It was noted that:

1 With reference to the emerging Development Management Policy SD31: Extensions to existing dwellings, and provision of annexes and outbuildings, it is unclear from the documents whether the proposal does or does not increase the floorspace of the existing dwelling by more than 30%.

2 The Community Infrastructure Levy form is incomplete.

3 The original approval of 2nd May 2018 SDNP/18/01201/HOUS the existing garage has been demolished to ensure that development does not spread excessively across the site, which would be harmful to the appearance and character of the site and area. Concern was raised at our meeting that these additions may contravene the spirit of Item 4 of the approval 2nd May 2018.

The resulting vote was one negative and three neutral. The meeting closed at 8.41 pm.