Minutes of Planning Meeting – 8th February 2018

Draft Minutes of the Fulking Parish Council Planning Meeting

Held in the Village Hall, Fulking on Thursday 8th February 2018 at 6.30pm

 

Present: Miles Firth (Chairman), Councillors: Linda Dyos, Mark Hind, Karen Healey
Apologies for Absence: Michael Trist.
No members of the public were present
Declarations of interest: None

Meeting opened at 6.30 pm
Prior to the meeting, there were no requests by members of the public to speak.

The following matters were discussed:

Reference: SDNP/18/00218/HOUS
Perching Farm Cottage Perching Manor Farm, Edburton Road, Fulking Brighton, West Sussex BN5 9LR
Conversion of car port to bedroom and farm office

It was noted that:

  • The applicants had received advice to reduce the scope a previous application covering the same footprint
  • The walls would be ‘timber clad’ and the windows ‘as existing’ in the application form – a more detailed material specification on the drawing would be helpful.
  • A design statement was not submitted.

The resulting vote on this application was unanimously NEUTRAL.

The meeting closed at 6:50pm

Planning Meeting – Village Hall, 8th February, 6.30pm

Line drawing of proposal for Perching Farm Cottage

A planning meeting of the Fulking Parish Council will be held at 6.30pm, on Thursday 8th February 2018 at the Village Hall, The Street, Fulking. To discuss the following planning application:

SDNP/18/00218/HOUS
Conversion of car port to bedroom and farm office.
Perching Farm Cottage, Perching Manor Farm, Edburton Road, Fulking, West Sussex BN5 9LR

Members of the Press & Public are welcome to attend.

By prior appointment with the Chairman, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the applications.

Miles Firth
Chairman, Fulking Parish Council

Conifer House, The Street, Fulking, Henfield, BN5 9LT, West Sussex
01273 857508
miles.firth@fulking.net

Draft Minutes of Parish Council Meeting – 4th January 2018

Minutes of Ordinary Parish Council Meeting held at 7.30 pm on 4th January 2018 at the Village Hall, Fulking

Present: Chairman Miles Firth, Councillors Linda Dyos, Mark Hind, Clerk to the Council Derek Blackhall, WSC Councillor Joy Dennis, MSD Councillor John Wilkinson, and 10 members of the public.

Public Participation. There were no issues raised.

The Chairman welcomed everyone; and confirmed Karen Healy had accepted co-option to the Parish Council.

Apologies: MSD Councillors Colin Trumble and Anthony Watts Williams, Michael Trist, Karen Healy.

Please will all Councillors or district/county council representatives ensure that they notify the Clerk of any possible non-attendance, ideally 24hrs before the meeting.

Declarations of Interest: Miles Firth declared an interest in the Barn Cottage planning application and would abstain from any involvement in the debate.

  1. The minutes of the previous meetings held on 12th October & 12th December, having been previously circulated, were taken as read, approved and signed by the Chairman.
  1. Reports from District and County councillors:

WSCC matters

-it was confirmed the Parish would pay for the replacement HGV sign if it went ahead
-Joy would speak with Miles offline regarding outstanding broadband matters Action Joy
-Joy confirmed there would be an Operation Watershed budget in 2018/19
-Joy will follow up with Richard Speller the advice he has been asked for in respect of Clappers Lane Action Joy
-Joy confirmed replacement SID equipment was being purchased to replace the stolen items
-Albourne are offering free defibrillator training
-the mobile telephone signal is still poor, but a new mast is planned in the North of the region which may improve the signal in Fulking
-Joy is part of a task & finish group regarding buses and happy to take any feedback.

MSDC matters
The District Neighbourhood Plan is nearing completion; it now contains an additional 500 houses in Hassocks, there is a half-day hearing with the inspector on 5th February. The five-year housing supply now exists, but none yet exists for years 2024 onwards; this could be a big issue as Mayfield Homes sites must be considered in consequence.
The MSDC 2018/19 budget increase was 3.8% higher than the previous year

  1. Planning Applications:

3.1 SDNP/17/06019/FUL
Location: Land at Cannonberries Poynings Road Fulking Henfield West Sussex BN5 9NB Proposal: Erection of dwelling.

It was noted this is a substantial, inappropriate development on a green field site and that the surrounding properties are all bungalows.
It appears to contradict the SDNPA policy for no additional buildings in this area; and there are issues in respect of both MSDC and SDNPA planning policies.
A further concern relates to setting a precedent as there are no plans for extending the village in that direction.
The Parish Council voted to object to this application.

3.2 SDNP/17/06007/FUL
Location: Barn Cottage Poynings Road Fulking BN5 9NB Proposal: Extension to and re-modelling of existing house.

It was noted the previous application was much bigger, and was withdrawn.
The current application shows the roof height to be higher than the existing property, and has a slightly bigger footprint; however, it was accepted there needs to be some reasonable applications for property extensions allowed in the village.
The resulting vote was NEUTRAL.

  1. Matters Arising:

4.1 Clappers Lane Unsuitable for HGVs sign-There is an outstanding issue to be resolved regarding the actual siting of the sign.

4.2 Proposed parking measures West of Lady Brook Spring-Joy Dennis agreed to approach the SDNPA regarding possible funding availability with Mark after he has supplied the historic correspondence; but stated that the current proposal includes very expensive materials Action Mark/Joy.

  1. Highways

Gullies/Drains
As usual, any problems/blockages must be reported to
http://love.westsussex.gov.uk/Reports or 01243 642105. Please pass info to the PC for its records.
The Parish Council must be informed of highways/flooding issues for them to follow up; please send incident numbers to the Parish Clerk. Richard Speller has an interest here.
 

  1. Other matters.

6.1 Yellow Lines-There is to be a paper written for the next meeting explaining the 3 options (do nothing/white lines/yellow lines) and a discussion with a view to making a final decision. Action Mark/WSCC Highways.

The meeting was suspended at 8.35 to hear a comment from the audience, then reopened at 8.40.

6.2 village hall status-It was noted there are ongoing local discussions and a need to find the definition of the term ’safeguarding’. Action Miles
6.3 FOI/Transparency Issues-There are known privacy/email/cloud issues coming up this year. Miles is attending a course for clarification.
6.4 Operation Watershed update-the invoice has been paid; further funds were needed when justified by application to WSCC. Action Miles

The meeting was suspended at 8.50 to hear (an unrelated) further comment from the audience, then reopened at 8.53.

6.5 The clerk’s resignation-The Chairman reported that the clerk had decided to resign, received and accepted the resignation letter, and thanked him for the valued work undertaken since his appointment in early 2015.

  1. Financial matters

7.1 The following cheques have been processed since the last PC meeting

Date Description Cheque No £
Outgoings
23/10/17 Eon direct debit 012901574940A       48.02
12/10/17 D I Blackhall salary/expenses 100712     831.34
12/10/17 HMRC I/tax 100713     169.60
12/10/17 SSALC WSALC conference 100711       96.00
12/10/17 Edburton Op Watershed works 100717 18,886.64
12/10/17 Emergency blank cheques for Miles 100714/15/16
Total £20,031.60
Income
Oct 2017 VAT refund HMRC    3,531.90

 

NB Advance email acceptance must be obtained from the Parish Clerk in all cases before using an emergency cheque in order to ensure full financial compliance whilst ensuring as far as possible suppliers are paid in the month the invoice is received-this meets SSALC best practice advice.

7.2 The current cheque list and stubs, and the quarterly bank reconciliations were approved; and the income and expenditure to date were noted.

7.3 2018/19 Precept. The Parish Council approved the Clerk’s paper noted the amount of £8,696 (a 2% year on year increase) will now be notified to MSDC in accordance with their submission timetable. Action Derek.

Meeting closed at 9.06pm.

Signed…………………………                      Date…………….  Minute 20/2017

Minutes of Extraordinary Parish Council Meeting – 12th December, 6:30pm

Minutes of the Fulking Parish Council Co-option Meeting
Held in the Village Hall, Fulking on Tuesday 12th December 2017 at 6.30pm

Present: Miles Firth (Chairman), Councillors Mark Hind, Linda Dyos, Michael Trist, and Clerk to the Council, Derek Blackhall
1 member of the public was present

Apologies for Absence: None.
Declarations of interest: None

The Chairman announced that this was a normal type of meeting with an open vote on whether to Co-opt to the current Councillor vacancy or not at this time.

Prior to the meeting, there had been one request by a member of the public to speak, having already established the candidate’s eligibility to apply for the vacancy via local business interests.

Karen Healy explained that she was fairly new to Fulking but keen to contribute to the community; recognised that some decisions are not always popular; has sat on children’s charities which was ultimately rewarding; along with PTA and committees experience; always endeavours to be proactive; has got time to be a councillor as working part-time; and offers a long-term commitment to the village.

The panel of Councillors explored a variety of topics:

  • Views on representing parts or all of the village
  • How the Parish Council operates
  • Attitude to training courses
  • Examples of being a team player
  • Attitude to possible disagreements over tricky issues
  • Attitude to established Council policies as they must be paramount for a
  • Councillor over and above being a resident
  • Attitude towards playground inspections
  • A view on some known forthcoming possible village hall issues and alternative strategies if it becomes difficult to resolve overall

After listening carefully to the responses to the above scenarios, the Chairman asked the panel for a vote.
There was a unanimous agreement to appoint Karen as a co-opted Councillor.
Karen signed the Declaration of Acceptance of Office, and agreed to return the Register of Interests to the Clerk within the necessary 28 days.

The meeting closed at 7.05pm

Signed ……………………         Date………………………

Parish Council Meeting – 4th January, 7:30pm – Village Hall

Fulking Parish Council will hold their quarterly meeting at 7.30pm on Thursday 4th January 2017 at the Village Hall
Members of the Press & Public are welcome to attend.

A G E N D A

Public Participation There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion. Once the meeting is in session there will be no further public participation.

  1. Chairman’s Welcome.
  2. Apologies.
  3. Declarations of Interest.
  4. Approval of minutes of 12th October and 12th December
  5. Reports from MSDC Councillors & WSCC Councillor Joy Dennis

Matters arising from the above minutes not on the agenda:
HGV sign update-Miles; Proposed parking measures West of Lady Brook Spring update-Mark.

  1. Planning

6.1 Erection of dwelling on land at Cannonberries, Poynings Road, Fulking, Henfield, West Sussex. BN5 9NB. Proposal: SDNP/17/06019/FUL

6.2 Extension to and re-modelling of existing house. Barn Cottage, Poynings Road Fulking BN5 9NB.  SDNP/17/06007/FUL

  1. Village Hall status-Miles
  2. Freedom of Information/Transparency-All
  3. Operation Watershed update-Miles
  4. Yellow lines proposal(s) full discussion-All
  5. Financial Matters (including Cheque List & Stubbs, Income & Expenditure to date, Budget v’s actual, quarterly bank reconciliation.
  6. 2018/19 Precept approval for submission to MSDC.

Date of next meeting: Thursday, 12th April.

Derek Blackhall
Clerk to Fulking Parish Council
01273 846186, 22 Kymer Gardens, Hassocks, West Sussex, BN6 8QZ
parishclerk@fulking.net

Extraordinary Meeting of Parish Council

To be held in Fulking Village Hall
Tuesday 12th December 2017 at 6.30pm

Agenda

Public Participation There will be a period of 10 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion. Once the meeting is in session there will be no further public participation.

  1. Chairman’s Welcome.
  2. Apologies.
  3. Declarations of Interest.
  4. To consider the applications for the current Councillor vacancy and decide whether to appoint at this time.

The public and press are cordially invited to attend.

Derek Blackhall
Clerk to Fulking Parish Council
01273 846186 parishclerk@fulking.net
22 Kymer Gardens, Hassocks, W Sussex BN6 8QZ

Planning Meeting Minutes 25th October 2017

FULKING PARISH COUNCIL

Minutes of the Fulking Parish Council Planning Meeting

Held in the Village Hall, Fulking on Wednesday 25th October 2017 at 6.30pm

 

Present: Miles Firth (Chairman), Councillors Mark Hind, Linda Dyos, and Clerk to the Council, Derek Blackhall

3 members of the public were present

Apologies for Absence: Michael Trist, Kate Watson.

Declarations of interest: None

The Chairman announced that Kate Watson had resigned from the Parish Council and was moving out of the area, and there is as a result a vacancy for a Parish Councillor. The Clerk had informed the MS District Council Returning officer, who in turn had provided the necessary details to publicise the vacancy. The notice was to be placed on the website and notice board on 26th October, 2017 notifying the public that in the event of no formal request to have a by-election within 14 working days, the Parish Council may fill the vacancy by co-option.

Prior to the meeting, there had been one request by a member of the public to speak.

The following matters were discussed:-

SDNP/17/05246/HOUS Hillbrook Clappers Lane Fulking BN5 9NH
Demolition of the existing garage and attached lean-to storage outbuilding. Construction of a detached garage building with associated hard and soft landscaping works (Option 1)

SDNP/17/05247/HOUS Hillbrook Clappers Lane Fulking BN5 9NH
Demolition of the existing garage and attached lean-to storage outbuilding. Construction of a detached garage building with associated hard and soft landscaping works (Option 2)

The applicant explained that both applications were to demolish the existing garage, which was in the flood risk area, and build a replacement garage elsewhere on the site using either of the two preferred approaches applied for. Option 1 was on higher ground; and option 2 involved ’90 degree spinning’ the garage away from Clappers Lane on lower ground thereby reducing the visible height whilst using materials which result in a barn-type effect. There had been pre-application discussions. In response to a question, it was noted that whilst the overall height was unknown, it was a single- storey build.

The Parish Council noted:

  • The same design for both options
  • A neighbour has concerns over the potential garage height
  • The issue in both cases appears to be in respect of an SD7 safeguarded view, and so the lower option is preferred; although option 2 is not yet confirmed as a lower topographical height-a lower roof would help
  • The old garage was an eyesore, and it made sense to move away from the flood risk area
  • The new design is good.

In respect of option one, the vote was a unanimous neutral result.

The option 2 result was one neutral and two votes in support of the application.

The meeting closed at 6.51pm

Signed …………………………………………….            Date…………………………………………..

Minute 18/2017 25/10/2017

Co-Opting Criteria/Guidance

FULKING PARISH COUNCIL

wish to fill a vacancy arising from the resignation of Cllr. Kate Watson for the period up to the next Election in the Spring of 2019.

If no By-Election is called, FPC will exercise its power to Co-Opt and applicants may apply using the following criteria/guidance: –

The eligibility criteria to be a Councillor –

  1. Be aged 18 years or over and included in the Electoral Register
  2. A British subject or a Euro national
  3. Resides in the Parish or within 3 miles of its boundary or
  4. Occupies land or property within the Parish or
  5. Has his/her principal place of work within the Parish

and

Prospective candidates are advised to familiarise themselves with the disqualification restrictions under Section 80 of the Local Government Act 1972 relating to Bankruptcy Restrictions Orders and Criminal Convictions carrying a sentence of more than 3 months imprisonment, without the option of a fine.

Please supply a 2-sided A4 application letter to be returned to the Parish Clerk no later than the 30th November 2017 to:

parishclerk@fulking.net
or
Derek Blackhall, 22 Kymer Gardens, Keymer, Hassocks, West Sussex, BN6 8QZ

Signed:………………………..Proper Officer

This post is about team-building to ensure that the Council works cohesively in pursuit of its aims and objectives.

RELEVANT COMPETENCIES

  • Sound knowledge and understanding of local affairs and the local community.
  • Solid interest in local matters.
  • Ability and willingness to represent the Council and their community.
  • Good interpersonal skills.
  • Ability to communicate succinctly and clearly both orally and in writing.
  • Ability and willingness to work closely with other members and to maintain good working relationships with all members and staff.
  • Good reading and analytic skills.
  • Ability and willingness to work with the council’s partners (e.g. voluntary groups, other parish councils, principal authority, charities).
  • Ability and willingness to undertake relevant training.
  • Experience of working or being a member in a local authority or other public body.
  • Basic knowledge of legal issues relating to town and parish councils or local authorities.
  • Good standard of computer literacy.
  • Experience of delivering presentations.
  • Experience in financial control/ budgeting.
  • HR experience.
  • Ability and willingness to attend meetings of the council (or the meetings of other local authorities and local bodies) in the evening and events in the evening and at weekends.
  • Flexible and committed to the Council
  • Enthusiastic.

26th October 2017