Planning Meeting – 13th December 2018

Fulking Parish Council – Planning Meeting

You are invited to attend a planning meeting of the Fulking Parish Council at 7.00pm, on Thursday 13th December 2018 at the Village Hall, The Street, Fulking, where the following business will be discussed:

Market Gardens Caravan Site
Clappers Lane, Fulking, West Sussex BN5 9NH

Material change of use of land for stationing of caravans for residential occupation with facilitating development (hard standing)
Reference: SDNP/18/05963/FUL

Members of the Press & Public are welcome to attend.
By prior appointment with the Parish Clerk, a maximum of 2 people may speak for up to five minutes each in favour, and a maximum of 2 people may also speak for up to five minutes each against the application.

Trevor Parsons
Parish Clerk, Fulking
10th December 2018

parishclerk@fulking.net
01273 846310, 17 Ockley Way, Hassocks, West Sussex, BN6 8NE

Draft Minutes Ordinary Parish Meeting 11th October 2018

Draft Minutes of Ordinary Parish Council held at 7:30pm on Thursday 11th October 2018  at The Village Hall, Fulking

Present:

Chairman:                              Cllr Firth
Fulking Parish Council (FPC)     Cllrs Hind, Dyos and Healy
Mid Sussex District Council      Cllr Watts-Williams
West Sussex County Council    Cllr Dennis
Parish Clerk:                          Trevor Parsons
Members of the Public            There were nine members of the public present

  1. Apologies for Absence.

Cllr Trist (FPC and Cllr Wilkinson (MSDC)

2.Declaration of Members’ Interests.

Cllr Firth declared an interest in the planning application for Thatchly (item 6) and took no part in that discussion

3. Approve the Minutes of Ordinary Parish Meeting of 12th July 2018 and Planning Meeting of 3rd October

The minutes were approved and signed as true records of the meetings.

4. Reports from District and County Councillors.

Report from Cllr Dennis (WSCC)

  • Speed Indication Device (SID) – Cllr Firth advised that the online results provided inconclusive data, but will circulate them for information.
    Cllr Dennis offered SID to Fulking Parish for a further week, should it be available. The council accepted the offer and would welcome the opportunity to use the device again.
  • Cllr Dennis has spoken to a WSCC cabinet member to try and push forward the TRO (Traffic Regulation Order) to apply some road lines near to Shepherd and Dog to reduce congestion on that corner.
  • Cllr Dennis has offered to assist Preston Nomads CC with grant application for road repairs at the entrance of the ground.
  • WSCC budgets remain very tight with a further £20m of savings to be made. Cllr Dennis confirmed that Statutory Minimum Services will be maintained in regard to Social Service commitments.
  • The Fire Service is looking for old cars to be donated to the service for practicing their rescue drills.

Report from Cllr Watts-Williams (MSDC)

  • Sixth Form College – Negotiations are progressing well between the government agencies to re-open the college in Haywards Heath. Cllr Watts-Williams advised that any new school must now be opened as an Academy.
  • Northern Arc – The Government will fund the roads and infrastructure. 3,500 homes and 3 schools are to be built. The first 500 homes have gained planning approval. The development is planned to finish in 2035.
  • District Plan – Following a previous call for sites, 138 sites have been identified to move to the next stage of ecological and traffic surveys.
  • Cllr Watts-Williams is now on the SDNPA Planning Committee.
  • Traveller Incursions – Any incursions need to be reported to both the Police and MSDC.

5. Matters Arising & Outstanding Actions:  Actions brought forward from the last meeting.

Operation Watershed, Parish Clerk to email Gary Rustle of WSCC to seek assistance in establishing exactly what needs to be done so that contractors can have a better understanding of the works required.

Cllr Firth mentioned to Cllr Dennis that we still await the HGV sign.

6. Planning Matters: To comment on the following planning application:
SDNP/18/04735/HOUS. Thatchly The Street Fulking Henfield West Sussex BN5 9LU.
Erection of a 2 storey rear extension.

The item was chaired by Cllr Hind, the Vice Chairman.

The owner of Thatchly, briefly addressed the meeting to speak in favour of the application to extend the house from a three bed, one bathroom home to a four bed, two bathroom home.

It was noted that:

  • This was a straightforward rear extension
  • In keeping with the current property
  • Well designed

The decision was to unanimously APPROVE the application.

7. Parking in Clappers Lane.

The Council have considered a range of options to improve the parking for residents including parking at the bottom of the lane, using Preston Nomads car park, land opposite (which has now been discounted and road widening which will be too expensive. However more space has now become available in The Street and pressure in CL has eased a little. The situation will be kept under review.

ACTION – Cllr Firth to approach PNCC to see whether residents might be able to rent spaces in the PNCC car park for a small fee.

8. Dark Night Skies.

Cllr Dyos has requested Dark Night Skies as a running item on the council agenda to maintain awareness of the SDNPA commitment to use its role as a planning authority to protect the dark skies above the National Park as well as the landscape on the ground.

ACTION – Cllr Firth to use source material from SDNPA and pass on to residents

9. Elections 2019.

Parish council elections are in May 2019. FPC will seek to encourage residents to stand for election in the run-up period.

ACTION – Parish Clerk to liaise with other local clerks to find out best practices for encouraging new councillors to step forward.

10. Market Garden.

It was agreed that FPC should take steps to be better prepared for future applications to expand the Market Garden / Conifers area. The SDNPA don’t appear to understand the concerns of the residents.

ACTION – Cllr Watts-Williams in his role within SDNPA Planning Committee has offered his assistance.
– Cllr Firth to establish contact with local MP to seek high level advice and support 11. Village Hall Lease.

Due to concerns over personal liability for safeguarding the PCC is looking for an official body to take on the lease of the Village Hall. Cllr Firth has proposed the Parish council take on this role.
An experienced legal advisor has already been identified via SSALC and has provisionally estimate £1,500 costs of this lease negotiation. Cllr firth stressed that this was not a final decision on the lease, but approval to incur cost to begin negotiations. Cllr Hind seconded the proposal, Cllrs Healy and Dyos approved.

12.Fulking Spring, Ram Pump System

It has been proposed by a resident that the Spring Ram Pump system is a valuable asset which could be used to promote the village within the National Park. After significant research two options have been suggested:

  1. A restoration of the system for some residents in The Street and Stammers Hill
  1. An information board and minor restoration next to the ram pump

It was decided that a first step would be to look at the information board option as there were significant concerns about the cost, likelihood of sponsorship, water standards and noise of a full restoration.  Depending on the success of the noticeboard the full restoration can be revisited later

ACTION – Clerk to look into the information board idea further and report back at the next meeting

13. Unoccupied cottages in Stammers Hill (Nos: 2 & 4)

It was established that No’s 2, 4 and 5 Stammers Hill were owned by an absent landlord and were a potential health risk but that the reason for keeping these properties in poor condition was unknown. It was brought to the meeting’s attention that No 1 Stammers Hill, owned by a different person, was also unoccupied and in a poor condition. Cllrs Watts-Williams and Trumble have visited the site which is falling into disrepair and MSDC is investigating whether legal action the District Council can take to compel the owners to improve these properties.

14. Reports from Outside Bodies.

Cllr Healy attending the inter parish meeting and all the points raised have already been covered by Cllr Watts-Williams report.

15. Information Items.

Cllrs Firth and Hind to update the Winter Resilience Plan.

16. Correspondence.

An email regarding a local Bus Survey has been received and whilst not directly affecting Fulking directly Cllr Dennis asked that the Council respond to the survey with a balanced view.

17. Financial Matters:

The following payments were made by the Council since the previous meeting. The Barclays Current Account balance stands at £9,809.60.

Date                     Description                     Cheque / Online / DDI         Amount

23/07/2018               E-On                           Direct Debit                   £ 53.41
21/08/2018               Q1 Clerk’s Pay              Chq No 100742               £1,039.44
15/09/2018              Payroll Services             Direct Debit                  £ 26.70
02/10/2018              Grass Cutting                Online Banking               £ 390.00

24/09/2018            H2 Precept of £4,348 was received into the account.
Date of the next Ordinary Meeting: Thursday 10th January 2019 to be held at Fulking Village Hall at 7.30pm.

Ordinary Parish Meeting – 11th October 2018


There will be a meeting of Fulking Parish Council on Thursday 11th October 2018 at 7.30pm at The Village Hall, Fulking

AGENDA

1. Apologies.
2. Declaration of Members’ Interests.
3. Approvsl of previous minutes.
4. Reports from District and County Councillors.
5. Matters Arising – Operation Watershed
6. Planning Matters:

SDNP/18/04735/HOUS. Thatchly The Street Fulking Henfield West Sussex BN5 9LU.
Erection of a 2 storey rear extension.

7. Parking in Clappers Lane.
8. Dark Night Skies.
9. Elections 2019.
10. Market Garden.
11. Village Hall Lease.
12. Fulking Spring, Ram Pump System
13. Unoccupied cottages in Stammers Hill (nos: 2 & 4)
14. Reports from Outside Bodies. – Inter Parish Meeting – Cllr Healy
15. Information Items.
16. Correspondence.
17. Financial Matters:

Date of the next Ordinary Meeting: Thursday 10th January 2019 to be held at Fulking Village Hall at 7.30pm.

Trevor Parsons, Parish Clerk
17 Ockley Way, Hassocks, West Sussex BN6 8NE
07767 422733
parishclerk@fulking.net

Minutes of Planning Meeting Wednesday 3rd October 2018

Minutes of the Fulking Parish Council Planning Meeting held in the Village Hall, Fulking on Wednesday 3rd October 2018 at 7pm.

Present: Chairman Councillor Firth, Cllrs Hind, Healy and Dyos. Clerk, Trevor Parsons

Apologies: Cllr Trist who attended as a resident.

One member of the public was present.

Declaration of interest: Cllr Trist took no part in the meeting in an official capacity but only as a resident.

Meeting opened at 7pm.

Prior to the meeting there was one request received from a member of the public to speak against the application.
The following matter was discussed. SDNP/18/04676/HOUS Elmside, Edburton Road, Fulking BN5 9LR. Glazed link and extension of outbuilding.

The meeting opened with a statement from the member of public objecting to the application.

It was noted that (in reference to the South Downs Plan):

The site has been subject to a number of developments and the current application which concerns connecting the existing extensions to the main house could be considered as adding to the floor area of the main accommodation. If this were the case this would add an estimated 45% to the floor area which would appear to contravene SD45E (replacement dwellings and extensions). While the character of the original farm workers cottage will be further compromised (SD45B).

There is concern that by linking these outhouses to the main building there is potential for change of use to accommodation in the future. This is likely to also conflict with SD45E.

The glazed link would be visible from the road and Downs and likely to result in increased light spill (SD9B and SD9C – Dark Night Skies). Furthermore, concern was raised about the possibility of bird strikes.

The neighbours object to this application and have stated that this will result in a further reduction of their amenities which appears to conflict with SD6 (design strategy).

The resulting vote on this application was unanimously AGAINST.

The meeting closed at 7.18pm.

Planning Meeting – 3rd October 2018

Fulking Parish Council will hold a planning meeting in The Village Hall on Wednesday 3rd October 2018 at 7pm to consider the following application:

Reference: SDNP/18/04676/HOUS

Elmside, Edburton Road Fulking BN5 9LR Proposal: Glazed Link and Extension of Out-Building

Members of the public and press are invited to attend. Members of the public are entitled to speak at the meeting for two minutes by prior appointment with the clerk. No more than two speakers are permitted in favour of the proposal, and two against.

Tel: 07767 422733   e-mail: parishclerk@fulking.net
Trevor Parsons
17 Ockley Way, Hassocks,
West Sussex,
BN6 8NE

Minutes of Ordinary Parish Council Meeting – 12th July 2018

Minutes of Ordinary Parish Council Meeting
held at 7.30pm on Thursday 12th July 2018 at the Village Hall Fulking.

Present:

Chairman                                         Cllr Firth 

Fulking Parish Council (FPC)         Cllrs Hind, Dyos and Healy 

Mid Sussex District Council          Cllr Watts-Williams 

West Sussex County Council        Cllr Dennis 

Parish Clerk                                     Trevor Parsons 

Members of the Public                 There were 5 members of the public present. 

  1. Apologies for Absence
    Cllr Trist (FPC) and Cllr Wilkinson (MSDC)
  2. Declarations of Interest
    None for this meeting
  3. Approval the Minutes of the Annual Parish Meeting of 10th May 2018
    The minutes were approved and signed as a true record of the meeting
  4. Reports from District and County Councillors

    Report from Cllr Watts-Williams (MSDC)
  • The District Plan was adopted at the end of March 2018 with the number of new homes to be built as follows. Years 2014 – 2031 being 16,390. This is made up of 876 pa to 2023/24 and 1,090 pa from 2025 – 2031. A Call for Sites was issued in October 2017, which is published on the MSDC website and this has initially generated interest in a potential 31,000 homes, including the Mayfield proposals.
  • MSDC policy is to build houses in or around existing towns and villages, with towns taking the greater share.
  • The Government has purchased all land around the Northern Arc in Burgess Hill which will speed up the development there which will include duelling the existing A2300 and building the Science Park and Business Hub.
  • Most residents requiring temporary accommodation are currently housed in B&B in Brighton. MSDC are looking to acquire their own temporary accommodation building in mid Sussex.
  • The relationship between SDNPA and MSDC has been challenging especially with regards to planning. Cllr Watts-Williams has been elected to be the MSDC representative liaising between the two bodies.

Report from Cllr Dennis (WSCC)

  • Funding for the A2300 duelling of £17.m has now been approved and is expected to commence in January 2020, finishing in April 2021.
  • Cllr Dennis has spoken to Richard Speller regarding the TRO Parking application submitted by Cllr Hind. This application will be considered for approval in June 2019 for the financial year 2019/2020.
  • PNCC has consulted WSCC regarding bridleway repairs to the entrance of the club and Cllr Dennis suggested that grant funding could be possible to assist with the project.
  • Potholes. Cllr Dennis recommended the Love West Sussex App where the public can photograph a pothole and email the picture to the maintenance / patching teams.
  • WSCC are looking at more effective grass verge cutting solutions and is aware that some grass verges are getting too high especially at difficult road junctions.
  • Cllr Dennis visited the MBT (Waste Management) site in Warnham near Horsham and was impressed with the operation. With recycling static at 45%, more needs to be achieve to hit the target of 55% by 2022.
  • Mid Sussex is one of the worst areas for referring possible children’s mental health issues and Cllr Dennis attended an awareness event in Burgess Hill highlighting the issues. Better collaboration between local authorities, schools and parents is needed.
  1. Matters Arising & Outstanding Actions
    Winter Management Plan
    Cllr Hind has submitted the grit audit to MSDC and bins less than 50% full will be filled in due course.
    If authorised by Highways Department farmers will be used to clear snow from the roads in extreme cases and by paid for their services.Cllr Firth has chased up the new HGV signs however a change of contractor has delayed its installation.
    Operation Watershed
    The Parish Clerk has contacted Edburton Contractors and Land Build to request quotations to alleviate flooding opposite Lower Kents, it is expected that joint site visits will occur in the next couple of weeks.
    Cllrs Healy also suggested that further Watershed monies should be sought for Clapper Lane.
    Road condition PNCC
    PNCC have source quotations for the repairs which have come out far higher than expected. With reference to the note earlier Cllr Dennis suggested that WSCC grant funding should be explored.
  2. Planning Application
    SDNP/18/02349/HOUS – to demolish summer house and build a garden room at 2 South View Cottages, The Street, Fulking BN5 9LT
    It was noted that:
    There were no objections to the plans
    The existing site is very secluded.The Parish Council voted in unanimously in favour of this application
  3. Parking – Road Lines
    FPC are considering parking restrictions close to the Shepherd & Dog for which public opinion was sought with the options of
    a) double yellow lines
    b) single white line or
    c) no lines.
    43 responses were received with 71% in favour of yellow lines. As any highways decision will take to at least June 2019, Cllr Dennis suggested that the Parish Council pay for white lines first, after consultation with the residents who would be most affected, to see what impact the markings would have.
  4. Reports from Outside Bodies
    The Fulking Fair will be held on NTF on Sunday 29th July between noon and 5pm with a dog show, music, food, pony rides and stalls in the streets. This will be preceded by a Call My Bluff evening on Friday 27th July.
  5. Information Items
    FPC were represented at the inter parish meeting held on 10th July. Planning was discussed at length, where it appeared that MSDC were far better placed and more organised with their District Plan that the adjoining area covered by Horsham District Council. GDPR was also discussed and agreed it was still confusing. They are looking to invite SDNPA to the next meeting.Cllr Dyos and the Clerk attended a parish workshop run by SDNPA in Iford on 19th June, there were presentations on whole states, infrastructure, environment and Dark night Skies. The event was well attended and provided a good opportunity for networking.
  6. Correspondence
    Upper Beeding have recently completed a Neighbourhood Plan and the Clerk agreed to share the information with all councillors.SDNPA is looking to create a @Local Heritage List@ which will cover the entire park as one way to identify non-designated heritage assets. Cllr Firth and Parish Clerk agreed to undertake the exercise and respond.
  7. Items for Next Agenda
    •  Dark Night Skies
    • Elections 2019
    • Parking
    • Market Gardens
  8. Financial Matters

2018/2019 Cheques from Barclays current account (50052760 – BALANCE £7,548.66) issued from 23rd April to 12th July 2018.

Date                                 Description                                 Cheque No                          Amount 

23/4/2018                      E.on Direct Debit                                                                       £46.98 

30/4/2018                      Mark Stepney – Grass                 100731                              £360.00 

10/5/2018                      Came & Co Insurance                  100732                              £389.05 

10/5/2018                      MSDC – Dog Bin Mgt                   100733                              £330.84 

10/5/2018                      SLCC Subscription                        100734                                 £84.00 

10/5/2018                      Satswana – GDPR                         100735                              £180.00 

12/6/2018                      APM Refeshments                       100736                                 £41.98 

12/6/2018                      Information Commissioner        100737                                 £10.00 

12/6/2018                      Mark Stepney – Grass                 100738                               £360.00 

12/6/2018                      UK Host4u                                     100739                                 £61.80 

12/7/2018                      Playsafety Limited                        100740                              £100.80 

12/7/2018                      Councillor Training                       100741                                £51.43

Income – 30th April 2018 – Precept MSDC £4,348.00

Date of next Ordinary Meeting Thursday 11th October 2018 to be held at the Village Hall, Fulking.

Meeting closed at 21:25

Minutes of Planning Meeting 19th July 2018

Minutes of the Fulking Parish Council Planning Meeting held in the Village Hall, Fulking on Thursday 19th July 2018 at 7.30pm (Draft)

Present:
Chairman: Cllr Firth
Councillors: Cllrs Hind, Healey, Dyos and Trist
Clerk: Trevor Parsons

No apologies for absence as all councillors were present.

One member of the public was present

Declarations of interest: Cllr Firth took no part in the meeting as his views have been separately sought by SDNPA as a close neighbour, therefore Cllr Hind, as vice chairman, took the Chair.

Meeting opened at 7.30 pm

Prior to the meeting, there were no requests by members of the public to speak.

The following matters were discussed:

Barn Cottage, Poynings Road, Fulking BN5 9NB

SDNP/18/03314/HOUS: Extension and re-modelling of existing house

It was noted that:

The SDNPA website was down today so a set of documents were emailed to the Council so that councillors and public could view the application documents on the overhead projector.

There was no design statement.

Cllr asked if a heritage statement was available however councillors believed that no heritage statement was provided.

The calibrated online measurement of the existing elevation shows 5950mm not 6368mm therefore new roof height will be nearly 0.8m higher, not the 0.4m indicated in the plans, which was a serious concern.

The new northwest wing being proposed, as visible on the east / west elevation drawing, would dominate the appearance of the building and will be much more prominent from the Poynings (westerly) direction than the existing building

The resulting vote on this application was unanimously AGAINST

The meeting closed at 8:07pm

Planning meeting 19th July 2018

Drawing of Barn Cottage with red roof

A planning meeting of the Fulking Parish Council will be held at 7.30pm, on Thursday 19th July 2018 at the Village Hall, The Street, Fulking, to transact the following business:

Discussion of:
SDNP/18/03314/HOUS: Extension and re-modelling of existing house
Barn Cottage, Poynings Road, Fulking, BN5 9NB

Members of the Press & Public are welcome to attend.

By prior appointment with the Parish Clerk, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the application.

Trevor Parsons
Parish Clerk, Fulking
15th July, 2018

parishclerk@fulking.net
01273 846310
17 Ockley Way, Hassocks,
West Sussex,
BN6 8NE

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General Guidance

Ordinary Parish Council Meeting – 12th July 2018

FPC header

There will be a meeting of Fulking Parish Council on Thursday 12th July 2018 at 7.30pm, at The Village Hall, Fulking for the transaction of the following business.

AGENDA

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.

  1. Apologies for Absence.
  2. Declaration of Members’ Interests.
  3. Approve the Minutes of the Annual Parish Meeting of 10th May 2018.   The minutes, subject to any amendments, to be approved and signed as a true record of the meeting.
  4. Reports from District and County Councillors.
  5. Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting.
    – Winter Management Plan
    – Operation Watershed
    – Road condition at PNCC
  6. Planning Matters:  To comment on planning applications received from South Downs National Park being SDNP/18/02349/HOUS Demolish summer house and build garden room.
    2 South View Cottages The Street Fulking BN5 9LT
  7. Parking – Road Lines: To discuss yellow lines and parking in the Parish.
  8. Reports from Outside Bodies.
    Report on Inter Parish Meeting – Cllrs Trist and Healy
  9. Information Items.  To receive information and items for the agenda at future meetings.
  10. Correspondence.  To discuss correspondence and respond to correspondence received.
  11. Financial Matters: To receive the report on the Council’s income and to approve future expenditure.

Date of the next Ordinary Meeting: Thursday 11th October 2018.

Trevor Parsons, Parish Clerk

parishclerk@fulking.net
17 Ockley Way, Hassocks, West Sussex, BN6 8NE
Tel: 01273 846310