Agenda for Ordinary Parish Council Meeting – 12th April 2018

FULKING PARISH COUNCIL

Tel: 01273 846310   e-mail: parishclerk@fulking.net
17 Ockley Way, Hassocks,
West Sussex,
BN6 8NE

Following the Local Audit and Accountability Act 2014, and with regard to regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place.

Please note that there will not be a separate planning meeting to discuss applications received, and these are included on the agenda below.

AGENDA

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.

  1. Apologies for Absence.
  2. Declaration of Members’ Interests.
  3. Approve the Minutes of the Council Meeting of 4th January 2018 and the Planning Meetings of 8th February and 26th March 2018:  The minutes, subject to any amendments, to be approved and signed as a true record of the meeting.
  4. Reports from District and County Councillors.
  5. Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting.
  6. Planning Matters:  To comment on planning applications received from South Downs National Park.
    SDNP/18/01642/FUL – Erection of dwelling – Cannonberries, Poynings Road, Fulking, BN5 9NB
    Proposal: Erection of dwelling
  7. Planning Decisions from South Downs National Park:  To receive decisions on planning applications from
    Barn Cottage (SDNP/17/06007/FUL), Land at Cannonberries (SDNP/17/06019/FUL),
    Perching Farm Cottage (SDNP/18/00218/HOUS).
  8. Parking – Road Lines: To discuss yellow lines and parking in the Parish.
  9. Grit Bins and Winter Road Management Plan: To discuss the Winter Plan.
  10. General Data Protection Regulations: To discuss changing legislation in 2018.
  11. Reports from Outside Bodies.
  12. Information Items.  To receive information and items for the agenda at future meetings.
  13. Correspondence.  To discuss correspondence and respond to correspondence received.
  14. Financial Matters: To receive the report on the Council’s income and to approve future expenditure.

Date of Annual General Meeting of the Council and Annual Parish Meeting: Thursday 10th May 2018
Date of the next Ordinary Meeting: Thursday 12th July 2018
Both to be held at Fulking Village Hall at 7.30pm.

Minutes of Planning Meeting – 26th March 2018

Fulking Parish Council

Planning Minutes

Date of Meeting:  26th March 2018

Present: Councillor Miles Firth (chairman), Councillors Karen Healey, Mark Hind and Michael Trist.

Apologies: Councillor Linda Dyos.

One member of the public was present: Trevor Parsons, Clerk to the Council (designate).

Declarations of interest: all councillors present confirmed that they had no interests to declare in the matters to be discussed at the meeting.

The meeting opened at 7.40 pm.

Prior to the meeting, no members of the public had requested to speak.

The following application was discussed.

Planning reference: SDNP/18/01201/HOUS

Downside, Poynings Road, Fulking BN5 9NB

New single storey living room extension to replace existing UPVc conservatory; demolition of existing garage; installation of new timber framed casement windows; first floor extension to rear and reconstruction of existing outdoor swimming pool.

The following points were discussed by the councillors:

1)  There had been one letter of objection lodged on the SDNPA planning portal, from a neighbour of Downside.  Following this, the objector has been in discussion with the applicant, and reached agreement that a window on a new portion of the eastern elevation (which would have overlooked the garden of the objector’s property) would be removed in an amended set of plans.  This new plan has now been submitted on the SDNPA website, and as a result the objector has now lodged a second letter on to the SDNPA portal, stating that he withdraws his original objection and now supports the application.

2)  It appears that the application would produce a more symmetrical appearance to the front (south elevation) of the property, which had been added to in a somewhat piecemeal fashion in the past.

3)  When examined, it would seem that the proposed works would involve a substantial redevelopment of the property.  This comment was added to by the observation that there is a 12% nett increase in total floor area (including the area lost by the demolition of one of the garages) : Existing area = 410 m2 downstairs, 187 m2 upstairs; proposed 389 m2 downstairs, 278 m2 upstairs.

4) There was a discussion regarding construction vehicles, deliveries of materials etc, which could be significant in number.  It was considered that the width of the road (and its verge) at the location of Downside and the ample amount of room on the drive of the property would mitigate most if not all of the effects of this matter.

5) It was agreed that when the proposed works are finished this would improve the view of the property from the road.

The resulting vote on this application was unanimously to support this application.

The meeting closed at 8.10 pm.

Planning Meeting – Village Hall, 26th March, 7.40pm

Invitation to Planning Meeting

You are hereby cordially invited to attend a planning meeting of the Fulking Parish Council to be held at 7:40pm, on Monday 26th March 2018 at the Village Hall, The Street, Fulking. To discuss the following planning application:

SDNP/18/01201/HOUS
New single storey living room extension to replace existing UPVc conservatory; demolition of existing garage; installation of new timber framed casement windows; first floor extension to rear and reconstruction of existing outdoor swimming pool.
Downside, Poynings Road, Fulking. BN5 9NB

Members of the Press & Public are welcome to attend.

By prior appointment with the Chairman, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the applications.

Miles Firth
Chairman, Fulking Parish Council

Conifer House, The Street, Fulking, Henfield, BN5 9LT, West Sussex
01273 857508
miles.firth@fulking.net

Councillor Qualifications

A person is qualified if they are a Commonwealth citizen (which includes a British subject) or a citizen of a member state of the European Union, is over 18, and is an elector. In addition, they will be qualified if they have either during the whole of the twelve months before the day on which they are nominated as a candidate, or the day of the election, resided in the locality or within three miles of it or occupied as owner or tenant any land or premises therein or had their principle or only place of work there. Such work need not be paid, but must be substantial; it may even include duties which the candidate was elected to perform before the election by the very same council as that to which they are now seeking election. One effect of these rules is that it is possible to be a member of more than one council.

Local Government Association 1972, s 70
Parker vs Leo (1992) 90 LGR (court of Appeal)

Source: Paul Clayden: Arnold-Baker on Local Council Administration

Bobservation 41: Parish Councillors

Parish Councillors are elected by villagers, on the Register of Electors, every four years. The next election will be in May 2020.
There are five councillors of whom any three may create a quorum for a meeting. On election the councillors appoint a Chair and a Vice-Chair. If a councillor resigns the remaining councillors appoint a councillor for the remainder of the term. At the end of the term all councillors resign but may offer themselves for re-election.
Standing Orders guide councillors on what they may and may not do. Interpretations vary but, in my opinion, it is anticipated that councillors will attend four meetings each year on the second Thursday of January, April, July and October as well as the Annual Parish meeting in May.
Planning meetings are held as soon as possible after the notification of a relevant application and councillors, the opinion of the Parish Council is then submitted to South Downs National Park.
The last, but not least, member of the team is the Parish Clerk who is a salaried employee, is in control of its working and is there to advise and ensure that the law is complied with and the Standing Orders enacted.
A Parish councillor is a voluntary post, is non political and unpaid. This is the primary level of the Democratic process and should be treasured as such. The next elected levels are District Council (Mid Sussex District Council), County Council (West Sussex County Council) and Parliament, these latter three being political and in various degrees remunerated.
I do implore you to consider standing as a Parish Councillor. Although maddening at times, there is a great deal of satisfaction in knowing you have done your bit for the Parish and you will get to know a great deal about the village.
Currently we are being very well served by Miles (an exceptional Chair), Mark, Linda, Michael and our latest recruit Karen. So far as I can remember villagers who ‘have done their bit!’ and are still living in Fulking are Bob, Carolyn, Dave, Jen G, Jen P, Margaret, Mick, Pam, Paula(Clerk), Richard and Sheena.

Lastly, for your diary the Fair on Sunday 29 July will now include an Allsorts Dog Rescue Fun Dog Show , Shoreham Allstars music, Marta Scott dancers, Pony Rides, Punjabi Street Food, Owls about town, Blooming Good Nursery as well as all the old favourites. Updates will be incorporated into ‘Fulking Fair’ on the village web site.

Your Parish Council

Robert's Rules
Fulking Parish Council (FPC) is a branch of English local government and operates accordingly. Meetings are open to the public and so any villager can attend. If you just want to listen to the proceedings then all you need to know is the date, time and location of the meeting (normally Fulking Village Hall). But if you want to participate in some more active way, by speaking, say, or by getting a topic onto the agenda, then you need to know the relevant rules that govern the proceedings. Some of these rules are generic to all formal meetings (as in ‘Robert’s Rules’) but others are specific to English parish government. Our website now has a Q&A reference page for FPC which you should probably look at if you wish to ensure that your views are properly considered.

Minutes of Planning Meeting – 8th February 2018

Minutes of the Fulking Parish Council Planning Meeting

Held in the Village Hall, Fulking on Thursday 8th February 2018 at 6.30pm

 

Present: Miles Firth (Chairman), Councillors: Linda Dyos, Mark Hind, Karen Healey
Apologies for Absence: Michael Trist.
No members of the public were present
Declarations of interest: None

Meeting opened at 6.30 pm
Prior to the meeting, there were no requests by members of the public to speak.

The following matters were discussed:

Reference: SDNP/18/00218/HOUS
Perching Farm Cottage Perching Manor Farm, Edburton Road, Fulking Brighton, West Sussex BN5 9LR
Conversion of car port to bedroom and farm office

It was noted that:

  • The applicants had received advice to reduce the scope a previous application covering the same footprint
  • The walls would be ‘timber clad’ and the windows ‘as existing’ in the application form – a more detailed material specification on the drawing would be helpful.
  • A design statement was not submitted.

The resulting vote on this application was unanimously NEUTRAL.

The meeting closed at 6:50pm

Planning Meeting – Village Hall, 8th February, 6.30pm

Line drawing of proposal for Perching Farm Cottage

A planning meeting of the Fulking Parish Council will be held at 6.30pm, on Thursday 8th February 2018 at the Village Hall, The Street, Fulking. To discuss the following planning application:

SDNP/18/00218/HOUS
Conversion of car port to bedroom and farm office.
Perching Farm Cottage, Perching Manor Farm, Edburton Road, Fulking, West Sussex BN5 9LR

Members of the Press & Public are welcome to attend.

By prior appointment with the Chairman, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the applications.

Miles Firth
Chairman, Fulking Parish Council

Conifer House, The Street, Fulking, Henfield, BN5 9LT, West Sussex
01273 857508
miles.firth@fulking.net

Minutes of Parish Council Meeting – 4th January 2018

Minutes of Ordinary Parish Council Meeting held at 7.30 pm on 4th January 2018 at the Village Hall, Fulking

Present: Chairman Miles Firth, Councillors Linda Dyos, Mark Hind, Clerk to the Council Derek Blackhall, WSC Councillor Joy Dennis, MSD Councillor John Wilkinson, and 10 members of the public.

Public Participation. There were no issues raised.

The Chairman welcomed everyone; and confirmed Karen Healy had accepted co-option to the Parish Council.

Apologies: MSD Councillors Colin Trumble and Anthony Watts Williams, Michael Trist, Karen Healy.

Please will all Councillors or district/county council representatives ensure that they notify the Clerk of any possible non-attendance, ideally 24hrs before the meeting.

Declarations of Interest: Miles Firth declared an interest in the Barn Cottage planning application and would abstain from any involvement in the debate.

  1. The minutes of the previous meetings held on 12th October & 12th December, having been previously circulated, were taken as read, approved and signed by the Chairman.
  1. Reports from District and County councillors:

WSCC matters

-it was confirmed the Parish would pay for the replacement HGV sign if it went ahead
-Joy would speak with Miles offline regarding outstanding broadband matters Action Joy
-Joy confirmed there would be an Operation Watershed budget in 2018/19
-Joy will follow up with Richard Speller the advice he has been asked for in respect of Clappers Lane Action Joy
-Joy confirmed replacement SID equipment was being purchased to replace the stolen items
-Albourne are offering free defibrillator training
-the mobile telephone signal is still poor, but a new mast is planned in the North of the region which may improve the signal in Fulking
-Joy is part of a task & finish group regarding buses and happy to take any feedback.

MSDC matters
The District Neighbourhood Plan is nearing completion; it now contains an additional 500 houses in Hassocks, there is a half-day hearing with the inspector on 5th February. The five-year housing supply now exists, but none yet exists for years 2024 onwards; this could be a big issue as Mayfield Homes sites must be considered in consequence.
The MSDC 2018/19 budget increase was 3.8% higher than the previous year

  1. Planning Applications:

3.1 SDNP/17/06019/FUL
Location: Land at Cannonberries Poynings Road Fulking Henfield West Sussex BN5 9NB Proposal: Erection of dwelling.

It was noted this is a substantial, inappropriate development on a green field site and that the surrounding properties are all bungalows.
It appears to contradict the SDNPA policy for no additional buildings in this area; and there are issues in respect of both MSDC and SDNPA planning policies.
A further concern relates to setting a precedent as there are no plans for extending the village in that direction.
The Parish Council voted to object to this application.

3.2 SDNP/17/06007/FUL
Location: Barn Cottage Poynings Road Fulking BN5 9NB Proposal: Extension to and re-modelling of existing house.

It was noted the previous application was much bigger, and was withdrawn.
The current application shows the roof height to be higher than the existing property, and has a slightly bigger footprint; however, it was accepted there needs to be some reasonable applications for property extensions allowed in the village.
The resulting vote was NEUTRAL.

  1. Matters Arising:

4.1 Clappers Lane Unsuitable for HGVs sign-There is an outstanding issue to be resolved regarding the actual siting of the sign.

4.2 Proposed parking measures West of Lady Brook Spring-Joy Dennis agreed to approach the SDNPA regarding possible funding availability with Mark after he has supplied the historic correspondence; but stated that the current proposal includes very expensive materials Action Mark/Joy.

  1. Highways

Gullies/Drains
As usual, any problems/blockages must be reported to
http://love.westsussex.gov.uk/Reports or 01243 642105. Please pass info to the PC for its records.
The Parish Council must be informed of highways/flooding issues for them to follow up; please send incident numbers to the Parish Clerk. Richard Speller has an interest here.
 

  1. Other matters.

6.1 Yellow Lines-There is to be a paper written for the next meeting explaining the 3 options (do nothing/white lines/yellow lines) and a discussion with a view to making a final decision. Action Mark/WSCC Highways.

The meeting was suspended at 8.35 to hear a comment from the audience, then reopened at 8.40.

6.2 village hall status-It was noted there are ongoing local discussions and a need to find the definition of the term ’safeguarding’. Action Miles
6.3 FOI/Transparency Issues-There are known privacy/email/cloud issues coming up this year. Miles is attending a course for clarification.
6.4 Operation Watershed update-the invoice has been paid; further funds were needed when justified by application to WSCC. Action Miles

The meeting was suspended at 8.50 to hear (an unrelated) further comment from the audience, then reopened at 8.53.

6.5 The clerk’s resignation-The Chairman reported that the clerk had decided to resign, received and accepted the resignation letter, and thanked him for the valued work undertaken since his appointment in early 2015.

  1. Financial matters

7.1 The following cheques have been processed since the last PC meeting

Date Description Cheque No £
Outgoings
23/10/17 Eon direct debit 012901574940A       48.02
12/10/17 D I Blackhall salary/expenses 100712     831.34
12/10/17 HMRC I/tax 100713     169.60
12/10/17 SSALC WSALC conference 100711       96.00
12/10/17 Edburton Op Watershed works 100717 18,886.64
12/10/17 Emergency blank cheques for Miles 100714/15/16
Total £20,031.60
Income
Oct 2017 VAT refund HMRC    3,531.90

 

NB Advance email acceptance must be obtained from the Parish Clerk in all cases before using an emergency cheque in order to ensure full financial compliance whilst ensuring as far as possible suppliers are paid in the month the invoice is received-this meets SSALC best practice advice.

7.2 The current cheque list and stubs, and the quarterly bank reconciliations were approved; and the income and expenditure to date were noted.

7.3 2018/19 Precept. The Parish Council approved the Clerk’s paper noted the amount of £8,696 (a 2% year on year increase) will now be notified to MSDC in accordance with their submission timetable. Action Derek.

Meeting closed at 9.06pm.

Signed…………………………                      Date…………….  Minute 20/2017