Draft Minutes of Ordinary Parish Council Meeting – 12th October 2017

Draft Minutes of Ordinary Parish Council Meeting held at 7.30 pm on 12th October 2017 at the Village Hall, Fulking

Present: Chairman Miles Firth, Councillors Kate Watson, Linda Dyos, Michael Trist, Mark Hind, Clerk to the Council Derek Blackhall, MSD Councillor Colin Trumble, and 8 members of the public.

Public Participation; A member of the public raised an issue in respect of ownership of the land beneath the village hall. It would appear there was no documentation evident which proves who actually owns this land. It was considered important to find out the answer as it could affect the future possible disposal of the building. It was requested that the Parish Council to formally approach the Parish Church Council to ask them to verify their claim to ownership of the land. It was agreed to contact Tom Clarke at MSDC for advice in the first instance as to the best approach to take. Action Miles.

The Chairman welcomed everyone.

Apologies: WSC Councillor Joy Dennis, MSD Councillors John Wilkinson and Anthony Watts Williams.

Please will all Councillors or district/county council representatives ensure that they notify the Clerk of any possible non-attendance, ideally 24hrs before the meeting.

Declarations of Interest: None.

  1. The minutes of the previous meetings held on 13th & 20th July, and 7th September, having been previously circulated, were taken as read, approved and signed by the Chairman.
  1. Reports from District and County councillors:

The District Neighbourhood Plan is nearing completion; it now contains an additional 500 houses in Hassocks, and the final consultation closes on 13th November. There is a District economic growth strategy being prepared to demonstrate self-sufficiency and trying to keep businesses in, cut commuting, and identify rural impact. The local broadband situation is unacceptably ‘patchy’ and detailed findings are to be presented to MP Nick Herbert.

There was no WSCC report.

  1. Planning applications:
    • 1 SDNP/17/04233/CND | Variation of Condition 8 on planning consent SDNP/16/01987/FUL – External lighting is necessary to ensure safe way finding around the site at night. This is proposed with low level lighting that has been specified to avoid light pollution | Hillside Poynings Road Fulking BN5 9NB

There was a debate as to whether there was enough information to fully consider the ‘Dark Skies’ impact. On balance it was decided this application left concerns that it contravenes the Dark Skies philosophy if consent to the variation is given-it was decided to OBJECT to this and the resulting vote was 3 of the 5 Councillors against the proposal.

  • 2 SDNP/17/04811/HOUS | Conversion of existing garage into annex. | The Cabbage Patch Clappers Lane Fulking BN5 9NH.

It was felt that this did not need planning consent, the application is very similar to the previous version, less the garage, and the resulting comments were the same as before. 3 of the 5 Councillors voted IN FAVOUR of the application.

  1. Matters Arising:

4.1 Clappers Lane Unsuitable for HGVs sign-Richard Speller has estimated the cost of a replacement sign to be £250, but that WSCC will not fund it. The Parish Council approved the funding. Richard Speller to be contacted. Action Miles. Local residents most affected by the sign should be told in advance.

4.2 Ladybrook Spring maintenance update-this work has been completed and this item is to now be removed from the agenda.

4.3 Proposed parking measures West of Lady Brook Spring-Joy Dennis to be contacted regarding any available County Councillor discretionary funding for us to use. Action Miles. The subject of yellow lines had been discussed at the site visit with WSCC and is to be put on the next agenda for a full village discussion. Action Derek
The Parish Council authorised the replacement cost of damaged cones. Action Mark

  5. Highways

Gullies/Drains
As usual, any problems/blockages must be reported to
http://love.westsussex.gov.uk/Reports or 01243 642105. Please pass info to the PC for its records.
The Parish Council must be informed of highways/flooding issues for them to follow up; please send incident numbers to the Parish Clerk. Richard Speller has an interest here.

  1. Other matters.

6.1 Conference feedback-It was noted Action in Rural Sussex can provide events support; WSCC have to find £100M savings over the next 3 years, of which 50% will come from Council Tax increases; there is some doubt whether Operation Watershed funds will be available next year; and due to the size of the overall budget cuts at County there is an expectation districts and Parishes must do more for themselves; there is a new Parish-online mapping facility which the Clerk has seen; and the SDNPA consultation document is available online.

6.2 Clappers Lane Parking-nothing new to report, except the road widening initiative is currently on hold.

6.3 Operation Watershed update-the current work is complete, and once Richard Speller has approved the result, the invoice will be paid. Action Derek

Details are available for the next claim to be progressed; the forms are on the website. Action Miles

6.4 Transparency update-the final claim for £425 has been received.

6.5 Annual procedures review-The 10 procedures have been circulated, there are very few amendments; comments to the Clerk by the end of October please. Action All

6.6 Kate Watson-The Chairman thanked Kate for all of her hard work at and on behalf of Fulking Parish Council over many years and wished her well for the future. Clive would also be a loss to the Parish as he always had knowledge of local matters and assisted the debates on many occasions.

The Parish Council were pleased to authorise the cost of a leaving gift.

The resulting Council vacancy will now be advertised with a view to co-opting a replacement Councillor. Action Miles

  1. Financial matters

7.1 The following cheques have been processed since the last PC meeting

DATE Description Cheque No. £
23/07/17 E on direct debit 012901574940A 47.50
13/07/17 D I Blackhall salary/expenses 100705 743.35
13/07/17 HMRC I/tax 100706 157.00
13/07/17 Playsafety Ltd Inspection 100707 100.80
13/07/17 John Hazard Web costs 100708 61.59
21/09/17 Peter Payne NTF repairs 100701 326.40
27/08/17 Mark Stepney grass cutting 100702 360.00
20/07/17 Society of LC Clerks subs 100709 149.00
7/09/17 SSALC training 100710 28.80
12/10/17 Emergency blank cheques for Miles 100714/15/16
Total £1974.44

Income

Date Description Reference Amount £
August 2017 Transparency SSALC 424.92
     
NB Advance email acceptance must be obtained from the Parish Clerk in all cases before using an emergency cheque in order to ensure full financial compliance whilst ensuring as far as possible suppliers are paid in the month the invoice is received-this meets SSALC best practice advice.

7.2 The current cheque list and stubs, and the quarterly bank reconciliations were approved; and the income and expenditure to date were noted.

7.3 2018/19 Precept. The clerk tabled a paper on the calculations so far which was approved subject

to any required changes emerging prior to the final sign off at the 11th January 2018 meeting

Meeting closed at 9.30pm
Signed…………………………                      Date…………….  Minute 16/2017

Planning Meeting – 25th Oct, 6:30pm, Village Hall

Line drawing of man pushing garage

A planning meeting of the Fulking Parish Council will be held at  6.30pm on Wednesday 25th October 2017 at the Village Hall, The Street, Fulking, to discuss the following planning applications:

SDNP/17/05246/HOUS – Hillbrook, Clappers Lane, Fulking. BN5 9NH
Demolition of the existing garage and attached lean-to storage outbuilding. Construction of a detached garage building with associated hard and soft landscaping works
(Option 1)

SDNP/17/05247/HOUS Hillbrook, Clappers Lane Fulking BN5 9NH
Demolition of the existing garage and attached lean-to storage outbuilding. Construction of a detached garage building with associated hard and soft landscaping works
(Option 2)

Members of the Press & Public are welcome to attend.

By prior appointment with the Parish Clerk, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the application. Once the meeting is in session there will be no further public participation.

Derek Blackhall
Clerk to Fulking Parish Council

01273 846186
22 Kymer Gardens, Hassocks, West Sussex. BN6 8QZ
parishclerk@fulking.net

Planning Meeting 20th Sept 2017

FULKING PARISH COUNCIL
Minutes of the Fulking Parish Council Planning Meeting
Held in the Village Hall, Fulking on Thursday 7th September 2017 at 6.30pm

Present: Miles Firth (Chairman), Councillors Michael Trist, Kate Watson, Linda Dyos and Clerk to the Council, Derek Blackhall

8 members of the public were present

Apologies for Absence: Mark Hind.

Declarations of interest: Miles Firth declared an interest in the Barn Cottage application as a near neighbor who had been separately approached to comment; he accordingly took no part in the debate or vote

Meeting opened at 6.30 pm

Prior to the meeting, there were no requests by members of the public to speak.

The following matters were discussed:-

1. Reference: SDNP/17/04088/HOUS
Address: Barn Cottage Poynings Road Fulking BN5 9NB
Proposal: Extension to and re-modelling of existing house

It was noted that:

  • the proposal would result in a very much bigger building than at present; and can be seen from the South Downs
  • it reaches 3 of the borders and is overbearing
  • it proposes a lot more glass with Dark Skies implications
  • it affects the privacy of neighbours (who also object to this proposal)
  • it appears to violate planning policy in respect of the percentage increase in size
  • it is not a subtle development.

The resulting vote was to OBJECT to this application.

2. Address: Market Gardens Clappers Lane Fulking BN5 9NH
Proposal:
Variation of condition 2 on planning consent SDNP/15/04159/FUL – To increase the number of caravans to 2 mobile homes and 2 touring caravans and ancillary dayroom.

  • It was noted that:
  • The appeal in respect of the previous application was upheld for single status only
  • The Inspectors Appeal Decision (12 Jan 2016) on Conifers recommended that there should be no further Gypsy & Traveller development in the area
  • The Council have relied in the past on a criteria based gypsy policy and have not sought to identify specific sites. They have a Gypsy and Traveller Accommodation Assessment (GTAA) from 2013, which concluded that in the next 20 years there was a need for only one pitch in the area of Mid Sussex DC that was overlapped by the National Park. When permission was granted for the Market Garden site that requirement was fulfilled.
  • the utility block in the previous application has never been built, and yet this appears to seek a second utility block
  • It is disappointing to note no elevations are necessary as they are a useful indicator of a proposal
  • The current proposal letter relies heavily on the children aspect; as did the previous application which was granted whilst stating there would be no further expansion allowed. It appears they now require more space for the children
  • Turning to NDPF paragraph 15, this proposal is highly visible from the South Downs and the further increase of visible dwellings does further spoil the landscape
  • this application seeks an exception to the existing exception, and does not indicate a demonstrative need
  • it is of considerable concern that the solutions available to Gypsies and Travellers are not available to any other type of applicant, appear entirely due to the lack of approved Neighbourhood Plan and no land to supply for Gypsies and travellers
  • this application is very unpopular in the community; and appears to be the latest attempt to ‘push the boundary’, which if approved could easily result in further applications once the precedent is set.

The resulting vote was to OBJECT to this application
The meeting closed at 7.00pm

Minutes of Ordinary Meeting Held 13th July 2017

Minutes of Ordinary Parish Council Meeting held at 7.30 pm on 13th July 2017 at the Village Hall, Fulking

Present: Chairman Miles Firth, Councillors Kate Watson and Linda Dyos, Clerk to the Council Derek Blackhall, MSD Councillor Colin Trumble, WSC Councillor Joy Dennis, and 4 members of the public.

The Chairman welcomed everyone.

Apologies:  Michael Trist, Mark Hind, and Anthony Watts Williams.

Please will all Councillors or district/county council representatives ensure that they notify the Clerk of any possible non-attendance, ideally 24hrs before the meeting.

Declarations of Interest: None.

  1. The minutes of the previous meetings held on 6th March, 11th & 13th April, and 11th & 18th May, having been previously circulated, were taken as read, approved and signed by the Chairman.

2. Matters Arising:

2.1 Clappers Lane Unsuitable for HRVs sign-Richard Speller has estimated the cost of a replacement sign to be £250, but that WSCC will not fund it. The Parish Council approved the funding.

2.2 Ladybrook Spring maintenance update-to be discussed at the meeting after next. Action: Michael

2.3 Drainage along Edburton Road-dropped from the agenda.

2.8 Proposed parking measures West of Lady Brook Spring-Joy will contact Derek to arrange a visit and discuss the benefits arising and regarding possible ‘personally approved funding’. Action: Joy Dennis

2.9 Hillside bridle path drainage-The contractor is not planning to do anything; Miles has told him this is a real issue.

2.10 Flooding on Poynings Road & ‘the Deans’-dropped from the agenda.

2.11 Preston Nomads entrance-Linda reported she had been informed there were no funds available this year.

3. Highways

Gullies/Drains

As usual, any problems/blockages must be reported to

http://love.westsussex.gov.uk/Reports or 01243 642105. Please pass info to the PC for its records.

The Parish Council must be informed of highways/flooding issues for them to follow up; please send incident numbers to the Parish Clerk. Richard Speller has an interest here.

4. Reports from WSCC & MSDC.

4.1 In MSDC, the District Plan has not yet been signed off by the inspector; the SDNPA believe their plan could be adopted by July 2018; our District Councillors remain available to discuss infrastructure issues which would of necessity need to include project plans; there are no ‘Grenfell’ type issues in Mid (or West) Sussex-the NHS are responsible for checking their buildings; there is to be a play spaces/green spaces asset management task undertaken. Colin agreed to supply Derek with a list of all MSDC traveller sites. Action Colin.

4.2 WSCC-Joy reported there is a new road level speed indicator available, should the Parish wish to use it; and that she is on several County committees.

5. Comments from the floor:

In response to a query regarding the situation of the MSDC Plan being ahead of the SDNPA Plan; it was noted FPC come under the SDNPA arrangement

6. Clappers Lane.

It was noted there had been a separate residents meeting, 40 attended, and the minutes had been circulated to all residents. It was agreed to consider options at the forthcoming meeting with Joy. Whilst there were several suggestions for arrangements, it was noted private resident’s agreements were paramount.

 7. Other matters.

7.1 Operation Watershed-it was noted Edburtons had not yet set a start date for the work. Derek to chase.

7.2 Transparency-A bid for funds has been sent.

7.3 Annual procedures review-Derek will circulate each procedure for update and approval at the next meeting; it was noted there is likely to be very few amendments from last year. Action Derek

7.4 NTF insurance-It was noted there was a separate policy taken out for the fair; and that Derek would find out if our policy covered the event going forward. Action Derek

7.5 Playground inspection/maintenance-It was noted the ROSPA report was very positive-Derek to circulate to all Councillors; and that necessary maintenance had been carried out and paid for by FPC. There is a possible issue with the playground seats-Kate will investigate.

7.6 The Clerk’s proposed 2018 meeting dates were approved as 11th January, 12th April, 12th July, 11th October, AGM 3rd May.

8. Financial matters

The following cheques have been processed since the last PC meeting

NB Advance email acceptance must be obtained from the Parish Clerk in all cases before using an emergency cheque in order to ensure full financial compliance whilst ensuring as far as possible suppliers are paid in the month the invoice is received-this meets SSALC best practice advice. 

strong>meeting closed at 8.26pm.</strong

DATE Description Cheque No. £
23/04/17 E on direct debit 012901574940A 42.96
13/04/17 D I Blackhall salary/expenses 100693 999.98
13/04/17 HMRC I/tax 100694 169.80
13/04/17 WS ALC Ltd WSALC/NALC Subs 100695 84.21
11/04/17 Jen Green Gift/M Hind grit bin 100696100686 120.00/118.79
11/05/17 Peter Payne NTF repairs 100697 1240.80
11/05/17 Came & Co insurance 100698 381.42
11/05/17 Kate Watson AGM refreshments/Peter Payne play area repair 100699100700 47.54/£390.00
May 2017 Blank cheques to Kate Watson/Info Commissioner Subs 100701-100702/100704 35.00
18/05/17 Mark Stepney grass cutting 100703 360.00
Total £3990.50

Income

Date Description Reference Amount £
April 2017 Precept LDC 4263.00
April 2017 Op Watershed WSCC 17,017.93
April 2017 VAT refund HMRC 374.09
 

Meeting Closed at 8:26pm

 

Planning Meeting held 20th July 2017

FULKING PARISH COUNCIL
Minutes of the Fulking Parish Council Planning Meeting
Held in the Village Hall, Fulking
on Thursday 20th July 2017 at 6.30pm

Present: Miles Firth (Chairman), Councillors Kate Watson, Mark Hind, Linda Dyos and Clerk to the Council, Derek Blackhall
10 members of the public were present
Apologies for Absence: Michael Trist

Declarations of interest: None

Meeting opened at 6.30 pm

Prior to the meeting, there were two requests by members of the public to speak.

The following matters were discussed:-

SDNP/17/03246/HOUS The Cabbage Patch Clappers Lane Fulking BN5 9NH

This was regarded as a significant development, not highly visible; and the plot supports the plan; it was not regarded as an exciting area development; the plan seemed slightly misleading, and whilst it represented yet another larger property request in the Parish, there did not appear to be any planning issues, and the proposal appeared suitable for its purpose.
The resulting vote was an overall NEUTRAL.

 

SDNP/17/02025/FUL The Dales Poynings Road Fulking BN5 9NB

It was noted that this resubmission showed no changes in the elevation, no longer included the sweeping drive, and the materials now appeared more sympathetic to the area. The remaining objections surrounded the general style of the overall proposal not being in keeping with the other Parish buildings, its prominence in terms of tree cover and Dark Skies, and it is still visible from the road.
The resulting vote was 1 NEUTRAL and 3 OBJECTIONS.

 

SDNP/17/01505/HOUS Hillbrook Clappers Lane Fulking BN5 9NH

It was noted from this resubmission that the previous objections in respect of the building materials, appearance of being rushed, and the design standard no longer applied due to the evident improvements in this submission; that were a lot of objections on the SDNPA website; and that a balance needs to be struck between the existing site and this proposal; but the following issues noted by the Parish Council previously still apply:

  • The site’s visibility from the South Downs and Clappers Lane
  • Not in keeping with local housing – no other chalet style properties in Fulking
  • Acknowledged that while the site would not be over developed; and some site improvement is still needed if approved (e.g. garages).
  • These issues (and others previously raised by resents) conflict with the Mid Sussex and SDNP Local Plans in respect of  maintenance of views / landscape appearance.

The resulting vote was 1 SUPPORT, 2 NEUTRAL, and 1 OBJECTION.

The meeting closed at 7.12pm

 

Parish Council Meeting – 12th Oct 2017, 7:30pm – Village Hall

Fulking Parish Council will hold their Quarterly Meeting on 12th October 2017 at 7.30pm at The Village Hall

A G E N D A

Public Participation There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion. Once the meeting is in session there will be no further public participation.

1. Chairman’s Welcome.
2. Apologies.
3. Declarations of Interest.
4. Approval of minutes of 13th July, 20th July, and 7th September, 2017
5. Reports from MSDC Councillors & WSCC Councillor Joy Dennis
6. Planning Applications

6.1 SDNP/17/04233/CND Hillside Poynings Road Fulking BN5 9NB
Variation of Condition 8 on planning consent SDNP/16/01987/FUL – External lighting is necessary to ensure safe way finding around the site at night. This is proposed with low level lighting that has been specified to avoid light pollution

6.2 SDNP/17/04811/HOUS The Cabbage Patch Clappers Lane Fulking BN5 9NH
Conversion of existing garage into annex.

Matters arising from the above minutes not on the agenda:
Ladybrook Spring maintenance update-Michael; HGV sign update-Miles; Proposed parking measures West of Lady Brook Spring update-Mark

7.  Feedback from SALC conference-Miles
8.  Clappers Lane Update-Miles/Linda
9.  Operation Watershed update-Kate
10. Transparency update-Derek
11. Annual review of 10 procedures-Derek
12. Financial Matters (including Cheque List & Stubbs, Income & Expenditure to date,
Budget v’s actual, quarterly bank reconciliation, draft 2018/19 Precept discussion.
13. Date of next meeting: 11th January, 2018.

Members of the Press and Public are welcome to attend.

SDNPA Plan Consultation

The South Downs Pre-Submission Local Plan public consultation is already underway. It runs from 26/9/17 – 21/11/17.

When approved, this is the document against which all planning applications will considered – so if you have any plans in mind, or are concerned about future development, you should be aware of this.

SDNPA are encouraging people to comment using their online consultation system, which you can access here.
The Pre Submission Local Plan and all supporting documents are available to download from their website

Planning Meeting – Thursday 7th Sept 2017, 6:30pm – Village Hall


You are hereby cordially invited to attend a planning meeting of the Fulking Parish Council to be held at 6.30pm, on Thursday 7th September 2017 at the Village Hall, The Street, Fulking, to transact the following business:
To discuss:

Ref. No: SDNP/17/04088/HOUS
Extension to and re-modelling of existing house
Barn Cottage Poynings Road Fulking BN5 9NB

Ref. No: SDNP/17/03762/CND
Variation of condition 2 on planning consent SDNP/15/04159/FUL – To increase the number of caravans to 2 mobile homes and 2 touring caravans and ancillary dayroom.
Market Gardens Clappers Lane Fulking BN5 9NH

Members of the Press & Public are welcome to attend.

By prior appointment with the Parish Clerk, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the application.

Derek Blackhall
Clerk to Fulking Parish Council
01273 846186
22 Kymer Gardens, Hassocks, BN6 8QZ, West Sussex
parishclerk@fulking.net

Planning Meeting – Thursday 20th July 2017 6:30pm – Village Hall

Drawing of flat roofed house
Fulking Parish Council will hold a planning meeting at 6:30pm on Thursday July 20th 2017 in the Village Hall, to discuss:

The Cabbage Patch

Ref. No: SDNP/17/03246/HOUS

The Dales Poynings Road Fulking BN5 9NB

Note: This is an amendment to a previously considered proposal

Ref. No: SDNP/17/02025/FUL

Hillbrook Clappers Lane Fulking BN5 9NH

Note: this an amendment to a previously considered proposal

Ref No: SDNP/17/01505/HOUS

Members of the Press and Public are welcome to attend.

By prior appointment with the Parish Clerk, a maximum of 2 people may speak for up to 5 minutes each in favour, and a maximum of 2 people may also speak for up to 5 minutes each against the application.

Derek Blackhall, Clerk to Fulking Parish Council
01273 846186, parishclerk@fulking.net
22 Kymer Gardens, Hassocks, West Sussex, BN6 8QZ

Parish Council Meeting – 13th July 2017 7:30pm – Village Hall

Fulking Parish Council will hold their quarterly meeting at 7:30pm on Thursday July 13th 2017 in the Village Hall — agenda.

PARISH COUNCIL AGENDA

  1. Chairman’s Welcome.
  2. Apologies.
  3. Declarations of Interest.
  4. Approval of minutes of 6th March, 11th & 13th April, and 11th & 18th May, 2017
  5. Reports from MSDC Councillors & WSCC Councillor Joy Dennis
  6. Comments from the floor.

Matters arising from the above minutes not on the agenda: Ladybrook Spring maintenance update-Michael; Drainage along Edburton Road update-Michael; Hillside drainage-Miles; HGV sign update-Miles; Proposed parking measures West of Lady Brook Spring update-Mark; Preston Nomads entrance-Miles.

  1. Clappers Lane Update-Miles/Linda
  2. Operation Watershed update-Derek
  3. Transparency update-Derek
  4. Proposed annual review of procedures-Derek
  5. NTF insurance update-Miles
  6. Playground inspection/maintenance update-Derek
  7. Proposed 2018 meeting dates approval; 11th January, 12th April, 12th July, 11th October, AGM 3rd May-all
  8. Financial Matters (including Cheque List & Stubbs, Income & Expenditure to date, Budget v’s actual, quarterly bank reconciliation.
  9. Date of next meeting: 12th October, 2017.

Members of the Press and Public are welcome to attend.