Ordinary Parish Meeting – 8th October, 2020

Planning MeetingYou are cordially invited to an online Ordinary Meeting of Fulking Parish Council, on Thursday 8th October 2020 at 7.30pm, the meeting will consider the items set out below.

Trevor Parsons – Parish Clerk
parishclerk@fulking.net, 07767 422733

The public may film/record the meetings of Fulking Parish Council. By attending a meeting of the Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place.

AGENDA

Public Participation: 15 minutes are set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.

20/068/OM – Apologies

20/069/OM – Declaration of Members’ Interests

20/070/OM – Approve the Minutes of Previous Meetings

20/071/OM – Planning Applications Update

20/072/OM – Reports from District and County Councillors 

20/073/OM – Matters Arising & Outstanding Actions: 

  • Operation Watershed
  • Yellow Lines
  • Fulking to Henfield Bridlepath
  • Village Gates
  • Village Signs
  • Community Asset Register of Village Hall.

20/074/OM – Playground Maintenance

20/075/OM – Village Hall Lease Update

20/076/OM – Welcome Pack for New Villagers

20/077/OM – Reports from Outside Bodies

  • WSALC Review

20/078/OM – Information Items  To receive information and items for the agenda at future meetings.

  • Environmental Report

20/079/OM – Correspondence

20/080/OM – Financial Matters

 

Date of the next Ordinary Meeting: Thursday 7th January 2021.

Planning Meeting

Broadreeds
You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Thursday 1st October 2020 at 7.00pm via Microsoft Teams, the meeting will consider the items set out below. 

Miles Firth – Chairman  

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/064/PM.          Apologies for Absence. 

20/065/PM.          Declaration of Members’ Interests. 

20/066/PM.          Planning matters 

Planning Application:  SDNP/20/03810/HOUS  LocationBroadreeds The Street Fulking BN5 9LU

Proposal: Rear extension (demolish existing orangery) 

20/067/PM.         Planning Matters 

Planning Application: SDNP/20/03696/FUL Location: 1 Paythorne Farm Cottages Edburton Road Fulking BN5 9LP

Proposal: Change of Use to Holiday Let. 

If you would like to join the online meeting, then please email Trevor Parsons, our Clerk at parishclerk@fulking.net and he will email you the link and invite.

Date of the next Ordinary Meeting: Thursday 8th October 2020 via Microsoft Teams. 

Planning Meeting – Perching Sands Farmhouse

Perching Sands Farmhouse
You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Tuesday 15th September 2020 at 7.00pm, the meeting will consider only the items set out below. If you would like to attend please contact Trevor Parsons, Parish Clerk email: parishclerk@fulking.net.

Miles Firth – Chairman  

 AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/061/PM.          Apologies for Absence. 

20/062/PM.          Declaration of Members’ Interests. 

20/063/PM.          Planning matters

SDNP/20/03461/HOUS  Location: Perching Sands Farmhouse Fulking BN5 9LS Proposal: Replacement of ground floor bay and window alterations. Ground floor side extension and 2 storey addition 

Date of the next Ordinary Meeting: Thursday 8th October 2020 via Teams

Minutes of Ordinary Meeting held 9th July 2020 (Draft)

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 9th July 2020 at 7.30pm online. 

Present 

Chairman:                                          Cllr Firth
Fulking Parish Council (FPC):                Cllrs Dyos, Healy and Leader
Mid Sussex District Council (MSDC):   Cllrs Colin Trumble and Alison Bennett
West Sussex County Council (WSCC): Cllr Joy Dennis
Parish Clerk:                                       Trevor Parsons 

There were no members of the public present. The meeting opened at 7.30pm. 

20/048/0M.    Apologies for Absence were received from Cllr Mark Hind (FPC) and Cllr Rodney Jackson (MSDC) 

20/049/OM.   Declaration of Members’ Interests. There were no declarations of interest 

20/050/OM.   Approve the Minutes* of the Ordinary Council Meeting 2nd April 2020, Annual Council Meeting 7th May 2020, Extraordinary Council Planning Meeting of 23rd April 2020, 11th June 2020 and 30th June 2020:   

The minutes were read and approved by the meeting and will be signed by the Chairman accordingly  

20/051/OM.   Planning Applications Update. 

Reference  Name  Application Details  FPC Decision  SDNPA Decision 
SDNP/20/00159/FUL  Knole House  Demolition and replacement of 2 storey house  18/02/19
Unanimously in favour 
Superseded by SDNP/20/00159/FUL 30/06/20 
SDNP/20/00670/HOUS  Perching Sands Farmhouse  Erection of single storey garden studio  02/04/20
Unanimously against 
Application withdrawn 24/04/20 
SDNP/20/00649/HOUS  7 Clappers Lane  Extension to outhouse  02/04/20
Unanimously in favour 
Approved 04/05/20 
SDNP/20/01347/HOUS  Perching Holt  Extension and alteration to outdoor space  23/04/20
4 neutral, 1 in favour 
Approved 10/06/20 
SDNP/20/01882/FUL  Paythorne  Farm  New on-farm visitor accommodation comprising 1 shepherd’s hut and 2 pods.     11/06/20
1 neutral, 4 in favour 
Approved 06/07/20 
SDNP/20/00159/FUL  Knole House  Demolition and replacement of 2 storey house  30/06/20
Unanimously Neutral 
Application in progress 

20/052/OM.   Reports from District and County Councillors.   

Cllr Joy Dennis emailed the latest WSCC report to councillors separately and reported at the meeting the following 

  • Recent changes have occurred regarding shielding and WSCC will continue to offer support via the Community Hub 
  • WSCC are working with privately owned care homes to create a Sussex federation to better co-operate in future. 
  • PROW and footpath inspections have restarted. 
  • There is likely to be an £85m funding shortfall due to COVID-19 for WSCC which may affect capital projects. 
  • Two traveller groups are currently in Sussex. They are being moved on leaving significant amounts of litter for the district councils to remove. 
  • Cllr Dyos reported a temporary road repair at S & D and Cllr Dennis indicated that a permanent repair for the stretch to S & D could be completed in the near future. 

Cllrs Trumble and Bennett of MSDC reported 

  • MSDC are enduring a financial impact to COVID-19 likely to be around £4.2m caused by higher outgoings and loss of revenue including the leisure centres costing £275k pm which will rise by £160k pm when they re-open. 
  • Home working of staff has been a success with little loss of productivity. 
  • Homelessness has risen to 103 persons, some of whom will require additional mental health support. 
  • MSDC own 15 properties which are used to house the homeless and MSDC has agreed a budget of £4.2m to purchase a further 15 units across Haywards Heath, Burgess Hill and East Grinstead. 
  • Mid Sussex Applauds is being run again in 2020 and nominations are being sought. 
  • MSDC will be undertaking risk assessments at their nine largest playgrounds to establish whether they are safe to re-open. Cllr Trumble will keep us informed of their findings. 

20/053/OM.  Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting. 

Village Signs Cllr Firth reported that there are three options. (I) engage the original painter, Nick Breamer (ii) use the craftsman from Newtimber to build new signs (iii) approach an artist in the village to repaint the signs. Further reports to follow. 

Village Gates – Cllr Firth Reported that three entry gates would cost around £700 each plus installation and suggested a village poll to gauge opinion and local funding would be appropriate. Three councillors were in favour of this action and one against. 

Ram Pump – Clerk reported progress with SDNP being made however the grant funding portal is currently closed due to COVID-19. 

Yellow Lines – Cllr Dennis suggested a collaboration with Edburton and Poynings for a Community Highway Scheme to include yellow lines at S & D as a way to move the matter forward. Clerk to investigate. 

Bridlepath to Henfield  – Cllr Leader advised that a pelican crossing would not be permitted at the crossing of A281 in Woodmancote and the only other available option would be for Woodmancote PC to install Village gates to calm traffic speeds.  

Visioning Exercise  – Councillors have decided to re-focus on this action after the October 2020 meeting. 

Operation Watershed – Clerk reported that WSCC had been in touch and to liaise with Tom Elphick of Landbuild to resubmit the application. 

Village Hall Lease – No further progress to report 

20/054/OM. NTF Playground – Covid-19 closure. 

Cllr Firth has completed a risk assessment and assessed against current government guidelines concludes the playground should remain closed until the findings of the MSDC risk assessments are publishedAgreed by councillors.  

Cllr Firth and Clerk to liaise on 20th July followed by an all councillor Teams update on 23rd July 

Cllr Firth has instructed weekly inspections of the playground by councillors once the playground is re-opened.  

The RoSPA report has been produced and confirms no major defects in the area requiring immediate remediation. 

20/055/OM.  Winter Plan Update – Cllr Hind to undertake grit audit and report to WSCC as usual. 

20/056/OM.  Reports from Outside BodiesNone 

20/057/OM.   Information Items.  To receive information and items for the agenda at future meetings. 

ACTION – Clerk to write to WSCC following the recent conservation report to obtain an update on the action points raise in the document. 

20/058/OM.   2020 – 2021 Precept – Clerk reported that first tranche of precept has been received and that the 2019-2020 AGAR was completed and the Certificate of Exemption have been acknowledged by the auditor 

20/059/OM.   Correspondence.  To discuss correspondence and respond to correspondence received. 

Email received from a villager asking if residents parking permits were available for Clappers Lane. The email was acknowledged however no parking schemes are being considered at present.  Councillors felt that resident parking in this particular section of the lane might be counter-productive and that they had looked in detail at various options some time ago, reporting to a public meeting at the time. Councillors acknowledge that it is a particular problem area for parking in the village and needs monitoring in the future 

20/060/OM.   Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Clerk reported that MSDC have still not responded to the question of the 100% increase in dog bin collection fees from £330pa to £660pa and that the invoice is still outstanding. 

All other invoices are paid and in line with budget set in October 2019. 

Date of the next Ordinary Meeting: Thursday 8th October 2020 at Fulking Village Hall at 7.30pm. 

Agenda for Ordinary Parish Meeting Thursday 9th July 2020

FPC in the time of COVID
You are cordially invited to an Ordinary Meeting of Fulking Parish Council, via Microsoft Teams on Thursday 9th July 2020 at 7.30pm, the meeting will consider the items set out below. 

If you would like to attend then please email parishclerk@fulking.net.

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

Trevor Parsons – Parish Clerk 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/048/0M.    Apologies for Absence. 

20/049/OM.   Declaration of Members’ Interests. 

20/050/OM.   Approve the Minutes* of the Ordinary Council Meeting 2nd April 2020, Annual Council Meeting 7th May 2020, Extraordinary Council Planning Meeting of 23rd April 2020, 11th June 2020 and 30th June 2020:   

20/051/OM.   Planning Applications Update. 

20/052/OM.   Reports from District and County Councillors.   

20/053/OM.  Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting. 

Village Signs  

Ram Pump  

Yellow Lines  

Bridlepath to Henfield  

Visioning Exercise  

Operation Watershed  

Village Hall Lease  

20/054/OM. NTF Playground – Covid-19 closure. 

20/055/OM.  Winter Plan Update 

20/056/OM.  Reports from Outside Bodies 

20/057/OM.   Information Items.  To receive information and items for the agenda at future meetings. 

20/058/OM.   2020 – 2021 Precept 

20/059/OM.   Correspondence.  To discuss correspondence and respond to correspondence received. 

20/060/OM.   Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Date of the next Ordinary Meeting: Thursday 8th October 2020 at Fulking Village Hall at 7.30pm. 

Planning Meeting – Knole House

Planning Meeting
Dear All,

You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Tuesday 30th June 2020 at 7pm, the meeting will consider the items set out below. 

Miles Firth – Chairman  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/045/PM.          Apologies for Absence. 

20/046/PM.          Declaration of Members’ Interests. 

20/047/PM.          Planning matters 

Knole House Clappers Lane Fulking BN5 9NH – SDNP/20/00159/FUL 

Demolition of an existing two-storey house and ancillary garage with store room above. To be replaced with a new two-storey house, a detached new double garage. New vehicular gate and street facing boundary wall with detached pool house and swimming pool to the rear of the property. 

Date of the next Ordinary Meeting: Thursday 9th July 2020 at 7.30pm via Microsoft Teams 

If you wish to participate in this video conference then please can the Parish Clerk on 07767 422733 or parishclerk@fulking.net

Minutes of the Annual Parish Meeting held 7th May 2020 (Draft)

Minutes of the online Annual Meeting of the Council held Thursday 7th May 2020 at 7pm via Micrsoft Teams. 

Present        Chairman:                                       Cllr Firth
                    Fulking Parish Council (FPC):            Cllrs Hind, Dyos, Healy and Leader
                    Parish Clerk:                                    Trevor Parsons 

There were no members of the public present. The meeting opened at 7pm 

20/037/OM.            Apologies for Absence. 

There were no apologies for absence 

20/038/OM.            Declaration of Members’ Interests. 

There were no declarations of interest. 

20/039/PM.            Approve the Minutes of the Planning Meeting of 23rd April 2020 and Ordinary Council Meeting 2nd April 2020. 

The minutes, subject to any amendments, were unanimously approved, and will be signed as a true record by the Chairman in due course. 

20/040/AM.            Approval of the Minutes of Annual Meeting of the Council 15th May 2019. 

The minutes, subject to any amendments, were unanimously approved, and will be signed as a true record by the Chairman in due course. 

20/041/OM.            Approval of the Annual Return documents 2019/2020. 

The Clerk presented the 2019/20 Governance Statement, which was approved and signed by the Chairman; followed by the Annual Accounts which were then approved and also signed by the Chairman. 

Cllr Dyos gave a vote of thanks to The Chairman and Vice Chairman for all their efforts this and this was seconded by the other councillors. 

The meeting closed at 7.13pm. 

 

Planning meeting 11th June 2020

Minutes of the online Extraordinary Meeting of the Council held Thursday 11th June 2020 at 7pm via Microsoft Teams. 

Present  Chairman:                                           Cllr Firth
               Fulking Parish Council (FPC):                Cllrs Hind, Dyos, Healy and Leader
               Parish Clerk:                                       Trevor Parsons 

There were four members of the public who joined the online meeting 

The meeting opened at 7pm 

20/042/PM.          Apologies for Absence. 

The were no apologies for absence required. 

20/043/PM.            Declaration of Members’ Interests. 

There were no declarations of interest submitted. 

20/044/PM.          Planning matters 

SDNP/20/01882/FUL  Paythorne Farm Edburton Road Fulking BN5 9LP Proposal: New on farm visitor accommodation comprising 1no shepherds hut and 2no pods.   

The applicant attended the online meeting and answered the councillors questions openly advising that there was no intention to expand the accommodation beyond the current plans. 

It was noted that: 

  • A full and comprehensive proposal had been submitted 
  • The application is well designed 
  • The is a need for such types of holiday accommodation along the South Downs Way. 

Councillors voted ONE NEUTRAL and FOUR IN FAVOUR of the application. 

The meeting closed at 7.30pm 

Date of the next Ordinary Meeting: Thursday 9th July 2020 to be held at Fulking Village Hall at 7.30pm. 

 

Paythorne Farm Planning Meeting

video conference
You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Thursday 11th June 2020 at 7.00pm, the meeting will consider the items set out below. 

Miles Firth – Chairman  

AGENDA  

20/042/PM.          Apologies for Absence. 

20/043/PM.            Declaration of Members’ Interests. 

20/044/PM.          Planning matters 

SDNP/20/01882/FUL  Paythorne Farm Edburton Road Fulking BN5 9LP Proposal: New on farm visitor accommodation comprising 1no shepherds hut and 2no pods.   

Date of the next Ordinary Meeting: Thursday 9th July 2020 to be held at Fulking Village Hall at 7.30pm. 

Should you wish to join the Microsoft Teams Online Meeting please contact Trevor Parsons, Parish Clerk on 07767 422733 or parishclerk@fulking.net

 

Minutes of Planning Meeting 23rd April 2020 (Draft)

Extraordinary online meeting of Fulking Parish Council held on Thursday 23rd April 2020 at 7pm via Microsoft Teams.

Present: Councillors Miles Firth (Chairman), Mark Hind, (Vice Chairman), Linda Dyos, Karen Healy, Samantha Leader and Trevor Parsons (Clerk)

There were no members of the public in attendance.

20/034/PM. Apologies for absence:

20/035/PM. Declaration of Members Interests. There were no declarations of interest

20/036/PM. Planning Matters

Perching Holt, Edburton Road Fulking BN5 9LS – SDNP/20/01347/HOUS

Extension and alteration with associated outdoor amenity space alterations.

It was noted:

The application was well prepared and presented. It was comprehensive and easy to navigate.

Councillors voted four NEUTRAL and one IN FAVOUR.

Date of the next Ordinary Meeting: Thursday 2nd July 2020 to be held at Fulking Village Hall at 7.30pm.

Date of online Annual Meeting of the Council will be Thursday 7th May mainly to review and approve the Annual Governance and Accountability Return 2020.

The meeting closed at 7.29pm.