Minutes of Ordinary Meeting held 9th January 2020 (Draft)

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 9th January 2020 at 7.30pm at Fulking Village Hall. 

Present 

Chairman:                                        Cllr Firth
Fulking Parish Council (FPC):              Cllrs Hind, Dyos, Healy and Leader
Mid Sussex District Council (MSDC):   Cllr Alison Bennett
West Sussex County Council (WSCC): Cllr Joy Dennis
Parish Clerk:                                     Trevor Parsons 

There were 12 members of the public present who were invited to ask questions and make comments prior to the meeting. The meeting opened at 7.30pm. 

20/001/OM.    Apologies for Absence were received from: 

Cllr Colin Trumble (MSDC) 

Cllr Rodney Jackson (MSDC) 

20/002/OM     Declaration of Members’ Interests. 

There were no declarations of interest declared. 

20/003/OM.    Approve the Minutes of the Ordinary Council Planning Meeting of 10th October 2020. 

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 

20/004/OM.            Reports from District and County Councillors.  

Cllr Dennis (WSCC) reported: 

  • The decision to cease gritting Edburton Road and Poynings Road has been reversed following pressure from Parish councillors  
  • Poynings Road will be closed on 21st January for one day for emergency repairs 
  • Bridleway 53F will be closed for three days in July for overhead power cable maintenance 
  • WSCC are still offering small grants up to £750 for village projects. 
  • Cllr Dennis has been appointed chair of the Performance and Finance Scrutiny Committee 
  • Cllr Dennis is looking to arrange a surgery for Pyecombe, Poynings and Fulking for the new MP.  

Cllr Bennett (MSDC) reported: 

  • Cllr Gary Marsh (MSDC) is now the SDNPA representative for MSDC and he will arrange a meeting with SDNPA, Pyecombe, Poynings and Fulking to discuss planning matters and opportunities. 
  • Council Tax Support for low income families is still available. 
  • The MSDC budget to be approved at their meeting of 4th March 2020. 
  • MSDC to run a pilot scheme for food waste recycling. Small electrical goods waste collection will commence from April 2020. 

 20/005/OM.             Winter Plan Update 

The Parish Council expressed their thanks to Cllr Dennis (WSCC) and the vice chairman, Mark Hind for their hard work to reinstate the gritting of Edburton Road and Poynings Road which had previously been removed from the County’s Plan. 

ACTION – Cllr Hind to email WSCC about the unfilled grit bin. 

20/006/OM.             Operation Watershed Update 

CllFirth reported that whilst Phase Two of Operation Watershed had been a success in that flooding in Clappers Lane had significantly reduced, flood water had collected in the bottom field. This is caused by the collapse of a 150mm pipe which will be replaced by the landowner with 300mm pipe by the end of March 2020. 

Cllr Firth also reported that an application for Phase Three funding of £7,604 for further repairs to Clappers Lane had been turned down. Cllr Joy Dennis offered her assistance and asked the Clerk to forward the application form to her for a review. 

ACTION – Clerk to email Phase 3 application to Cllr Dennis. 

20/007/PM.             Planning Matters   

To comment on planning applications received from South Downs National Park being SDNP/19/05563/LIS Refurbishment of barn to include replacement of existing conversion with new fit-out, doors and windows at Perching Barn Edburton Road Fulking BN5 9LR. 

The owners of Perching Barn attended the meeting and provided some clarity on their plans for the Barn. 

It was noted that: 

FPC requested that the applicants include as part of their Construction Management Plan a ban on contractor parking in the Edburton Road. Contractor parking should only be allowed on the site or (by agreement with the owners) on Perching Drove. 

That access to site should only be from the west via A2037. 

The reason for this stipulation is: 

  1. Historic problems with access and safety due to parking at peak times for the Shepherd and Dog pub. This occurs during weekdays (not just weekends) 
  1. Contractor parking and delivery issues related to access, safety and damage to verges on the Poynings Road over the last four years as a result of major refurbishment/building projects which were concurrent at Hillside, Downside, The Dales, and Barn Cottage. 

With no increase in the size of the property and the improvements to the character of the building the Parish Council voted its UNANIMOUS SUPPORT. 

20/008/PM.              Planning Applications Update. 

Reference  Name  Application Details  FPC Decision  SDNPA Decision 
SDNP/19/03354/HOUS  Downside  Single storey timber framed and timber clad garage and games room structure.  13/08/19
2 In Favour
1 Neutral 
11/10/19
Approved 

20/009/OM.      Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1 Dark Night Skies – Cllr Firth advised residents had been mailed to promote SDNPA’s dark night skies policy  

2 Village Signs – Cllr Firth to propose refurbishment/replacement ideas to present to Council with a view to polling residents to see which option is the most popular. 

3 Ram Pump Noticeboard – progress is being made and Cllr Hind is resourcing a photo of John Ruskin. 

4 Yellow Lines – no progress since last meeting 

5 Fulking to Henfield Bridlepath – A meeting was held between Fulking and Woodmancote Councillors and the Head of Highways West Sussex who will establish whether a fixed crossing would be allowable under Highway rules. We are awaiting the results of the initial desktop survey from WSCC. 

6 Visionary Exercise – Clerk to email Trevor Leggo, Chairman of Sussex & Surrey ALC to suggest suitable dates for a meeting with Councillors to move the exercise forward. 

7 Mayfield – The next Inter Parish Meeting is set for 6th February in Albourne where a Fulking Councillor will be present. 

8 Village Hall Lease Update – Cllr Firth advised that he had had no replies to his recent chaser email to the PCC. 

9 Exercise Equipment – Cllr Firth suggested this should become an item for the next Parish Meeting.  

 20/010/OM.         Reports from Outside Bodies.  

Preparations for The Fulking Fair are progressing well. 

20/011/OM.              Information Items.  To receive information and items for the agenda at future meetings. 

Email correspondence from Michael Scammell from SDNPA advising that the new Conversation Plan for Fulking was nearing completion and that a draft report will be sent to the Clerk. 

20/012/OM.              2019 – 2020 Precept 

Councillors reviewed the spending so far for 2019/2020 and the planned spending to end of the financial year which is in line with expectations. 

The clerk presented the budget for 2020 / 2021 and proposed a 6% increase in precept to £9,450 bearing in mind the additional expenditure of the village hall once the new lease is agreed, planned improvements to NTF and potential cost to the Council of white / yellow lines.  

Increase proposed by Chairman, seconded by Cllr Healy and carried unanimously. 

20/013/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

There was no correspondence. 

20/014/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

It was noted that several of the topics raised in Matters Arising and the Precept discussion may require grant funding. Parish Clerk to investigate general grant funding availability. 

Payments debited from Fulking Parish Council current account at Barclays Bank 50052760 issued from 11th October 2018 to 18th December 2018 agreed at Parish Council meeting 17th January 2019 were: 

Date       Description        Method      Amount 
15th October 2019       Payroll Services    Direct Debit     £26.70 
23rd October 2019  E.On Electric     Direct Debit       £67.38 
18th November 2019  Landbuild – Watershed  Cheque    £16,234.84 

 On 31st October 2019 £1,390 was received from SDNPA being distribution of CIL monies and on 24th December 2019 a VAT refund of £3,067.25 was credited to the current account by BACS.      

As at 31st December 2018, the Current Account balance was £9,758.03, the Pemium Account £10,448.64. 

20/015/OM.               To set a date of Annual General Meeting of the Council and Annual Parish Meeting:  

Date of the next Ordinary Meeting: Thursday 2nd April 2019 

The date for the Annual Parish Meeting will be Wednesday 6th May 2020 where Rev Tim Harford will be the main speaker. 

Fulking Conservation Area Reprise

Conservation Area
This document will soon be plopping onto your doormat. If you live in the conservation area (current or proposed), please review it carefully. Mistakes have already been spotted. Send any that you notice to Trevor so that he can collate them for the Parish Council’s response.

The history of the issue is described here but you will need to respond to the new SDNPA document, not the old MSDC one.

Agenda Ordinary Meeting 9th January 2020

Dear Residents, 

You are cordially invited to attend the Ordinary Meeting of Fulking Parish Council, at the Village Hall on Thursday 9th January 2020 at 7.30pm, the meeting will consider the items set out below. 

Trevor Parsons – Parish Clerk  

 Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/001/OM.            Apologies for Absence. 

20/002/OM.            Declaration of Members’ Interests. 

20/003/OM.            Approve the Minutes of the Ordinary Council Planning Meeting of 10th October 2020. 

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 

20/004/OM.            Reports from District and County Councillors.   

20/005/OM.             Winter Plan Update 

20/006/OM.             Operation Watershed Update 

20/007/PM.             Planning Matters   

To comment on planning applications received from South Downs National Park being SDNP/19/05563/LIS Refurbishment of barn to include replacement of existing conversion with new fit-out, doors and windows at Perching Barn Edburton Road Fulking BN5 9LR. 

20/008/PM.              Planning Applications Update. 

20/009/OM.             Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1) Dark Night Skies 

3) Ram Pump Noticeboard 

4) Yellow Lines 

5) Fulking to Henfield Bridlepath 

20/010/OM.              Reports from Outside Bodies.   

        North Town Field  

20/011/OM.              Information Items.  To receive information and items for the agenda at future meetings. 

20/012/OM.              2019 – 2020 Precept 

20/013/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

20/014/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

20/015/OM.               To set a date of Annual General Meeting of the Council and Annual Parish Meeting: 

Date of the next Ordinary Meeting: Thursday 11th April 2019 

Minutes of Ordinary Meeting Held 10th October 2019 (Draft)

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 10th October 2019 at 7.30pm at Fulking Village Hall. 

Present 

Chairman:                                                Cllr Firth 
Fulking Parish Council (FPC):               Cllrs Hind, Healy and Leader 
Mid Sussex District Council (MSDC):      Cllr Bennett 
Parish Clerk:                                            Trevor Parsons 
 

There were four members of the public present who were invited to ask questions and make comments prior to the meeting. The meeting opened at 7.30pm. 

Apologies for Absence were received from: 

Cllr Linda Dyos (FPC) 
Cllr Joy Dennis (WSCC) 
Cllr Rodney Jackson (MSDC) 
Cllr Colin Trumble (MSDC) 
 

1.Declaration of Members’ Interests. 

There were no declarations of interest declared.

2. Approve the Minutes of the Ordinary Meeting of 11th July 2019 and Extraordinary Council Planning Meeting of 13th August 2019 –  

The minutes were approved and signed by the Chairman as a true record of the meetings. 

3. Planning Applications Update. 

Reference  Name  Application Details  FPC Decision  SDNPA Decision 
SDNP/19/01691/HOUS  Paythorne Farm Cottages   2 storey side extension, single storey rear/side extension, front porch 

 

23/04/19
Unanimous
Objection 
16/05/19
Approved
(inc reduced to 26%) 
SDNP/19/02644/HOUS  35 Clappers Lane   Single storey kitchen extension to rear of the house, with roof lantern, additional window and raised patio extending from the kitchen. 

 

25/06/19
Unanimous Neutral 
07/08/19 

Approved
 

SDNP/19/03567/HOUS  Paythorne Farm Cottages  Construction of new front porch; demolition of rear porch, reconstruction as utility room and w.c.   13/08/19 
Unanimous Support 
13/09/19 
Approved 

It was noted that there will be a planning appeal for Market Gardens but no date has been set. 

 

4. Reports from District Councillors.   

Cllr Alison Bennett of MSDC reported: 

The Strategic Sites paper for Mid Sussex has been completed and is now open for public consultation. 22 residential and 8 business sites have been identified as suitable for development. 

Mid Sussex District Council is working towards the Fair Trade Town status along the same model as Burgess Hill Town. 

5. Matters Arising & Outstanding Actions:  

Dark Night Skies – matter still outstanding – Cllr Firth to action 

Ram Pump – Correspondence finally received from SDNPA who are looking to support the siting of a noticeboard with historical information about the origins of the Pump. 

ACTION – Clerk to obtain high resolution photos of John Ruskin and Henry Willet as requested by SDNP. 

Yellow Lines – Cllr Hind has corresponded with Richard Speller, WSCC regarding lines on the north side of the road around the Shepherd & Dog corner to dissuade drivers from parking in dangerous positions. The cost of the lines and signage is likely to be in the region of £10,000 and the council discussed how this expense could be funded. 

ACTION – Clerk to contact SSALC to seek advice about funding / grant options. 

6. Fulking to Henfield Bridle path 

Cllr Samantha Leader and the Clerk met with Woodmancote Parish Council with a view to create a way to walk or cycle safely to Henfield. The main hurdle to overcome is the crossing of the A281 at the junction of Horn Lane. Woodmancote Parish Council have agreed to contact the Highways Dept with a view to arrange a joint meeting to discuss possible solutions. 

Cllr Leader proposed the Fulking Parish Council pursue a safe walking / cycle route to Henfield, seconded by Cllr Firth and carried unanimously. 

7. Mayfield Development Update 

On 28th August 2019 a village meeting was called by the Chairman to offer residents an opportunity to hear presentations from Anthony Watts Williams (Lambs) and Malcolm Eastwood (Henfield PC) and their concerns about the proposed Mayfield development site north east of Henfield. Around twenty villagers attended the meeting which included a question and answer session. 

On 5th September 2019 councillors from Fulking Parish Council and the clerk attended the Inter Parish Meeting where the main topic was the proposed Mayfield development. Staff from Horsham District Council planning office were also in attendance who explained that Mayfield was one only of several large scale (over 1000 homes) sites being considered.  There was consent from the whole meeting that permission for such a large development would cause multiple concerns and that a joined-up approach from all the councils would offer the best chance that Parish views could be heard. 

Cllr Firth made it clear to this evenings’ meeting that no official planning application has yet been submitted from Mayfield to Horsham District Council. 

8. Winter Plan Update 

The salt and grit audit have been completed by Cllr Hind and an email was sent to Sue Furlong of WSCC by the clerk confirming our requirements to top up bins 6 and 7 on 21st August 2019. 

9. Operation Watershed Update 

Clappers Lane Phase 2  

We expect Landbuild Limited, the council’s preferred contractor to commence works on phase 2 works on 16th October subject to fair weather. This will involve the installation of two new drains to allow water to clear from Clappers Lane, together with ditch restoration measures to ensure the flow of stormwater towards the streams works more effectively thus ending the flooding on the corner of Clappers Lane next to No 46.  

Clappers Lane Phase 3 

Funding was sought for works to be completed further north on Clappers Lane and a site visit with Richard Speller (WSCC), Cllr Hind and Cllr Healy took place on 5th February 2019. Sadly changes to Operation Watershed rules meant our application was declined however an email has been sent to Sue Furlong (WSCC) on 28th September 2019 appealing this decision to which we await a reply. 

ACTION – Cllr Firth to write to Joy Dennis to seek her support towards the project. 

10. Village Hall Lease Update 

Cllr Firth has sent a chaser email to the PCC on 10th September 2019 and awaits a response. 

11. Reports from Outside Bodies 

Cllr Leader attended the WSALC AGM held in Arundel and proposed that Fulking Parish Council take up an offer from Trevor Leggo, CEO of SSALC to undertake a Visioning Exercise for Fulking Parish Council. This would be instead of a Neighbourhood Plan for Fulking which would offer better value for money and a structured plan for the future. 

12. Information Items 

North Town Field Trustees meeting is to be held on 12th October 2019 

The Christmas Party will be held on Saturday 7th December 2019. 

The Fulking Fair will be held on Sunday 26th July 2019.   

The Council would like to officially acknowledge the help, support and work undertaken by Nick Hughes, who is sadly leaving the village. Nick has kindly internally audited the accounts for Fulking Parish Council at no cost for a number of years and we express our thanks and wish Nick all the very best for the future.  

13. Correspondence.  

No items to be discussed 

14. Financial Matters:  

The Clerk presented the cashbook and bank statements for councillors’ bank reconciliation. Since moving to online banking, it is important that the council reconcile the accounts at each meeting for good governance. 

The Clerk presented the accounts for the half year which are in line with expectations. The costs for the ongoing lease negotiations for the village hall have been budgeted at £1,500 in total but council is aware this figure may change. 

The Clerk presented his draft budget for 2020/2021 for discussion recommending an increased precept to £9,450 to take into account additional expenses likely to be incurred from the adoption of the village hall. A decision will be made at the Ordinary Meeting in January 2020.   

Payments debited from the Parish Council Account at Barclays were all made by direct debit and online banking are as follows 

Date                                   Description                                      Gross Amount 

10/07/2019                      SLCC Subscription                                 £89.00 

10/07/2019                      Mark Stepney – Grass Cutting          £390.00 

15/07/2019                      Sigma Payroll                                       £  26.70 

23/07/2019                      E-On Electricity                                    £  66.65 

31/07/2019                     Surrey Hills Solicitors – Lease            £150.00 

30/09/2019                     Clerk Pay – Dentons SIPP                 £1,005.42 

30/09/2019                    Action for Rural Sussex event             £  50.00 

30/09/2019                    WSALC AGM                                          £  72.00 

06/10/2019                    gift to Nick Hughes                               £  50.00 

06/10/2019                    Mark Stepney – grass cutting            £ 390.00 

The meeting closed at 9.10pm 

Date of the next Ordinary Meeting: Thursday 9th January 2020 to be held at Fulking Village Hall at 7.30pm. 

Minutes to Planning Meeting 13th August 2019

Extraordinary meeting of Fulking Parish Council  

Tuesday 13th August 2019 at 7.30pm, at The Village Hall, Fulking   

Present: Councillors Miles Firth (Chairman), Karen Healey and Linda Dyos and Trevor Parsons (Parish Clerk) 

No members of the public were present. 

The meeting opened at 7:00 pm. 

  1. Apologies: Cllrs Mark Hind and Samantha Leader. 
  2. Declarations of interest: all councillors present confirmed that they had no interests to declare in the matters to be discussed at the meeting. 
  3. Approval of Ordinary Council Meeting Minutes of 11th July 2019 deferred to the next full council meeting to be held on 10th October 2019. 
  4. Planning Matters: To comment on planning application received from South Downs National Park being 
  1. I)   SDNP/19/03567/HOUS Paythorne Farm Cottages Edburton Road Fulking BN5 9LP construction of new front porch; demolition of rear porch, reconstruction as utility room and c. with extension to side to boundary with No 1.

It was noted: 

The Council was pleased that the new drawings now comply with SDNPA planning policies. Voting: Unanimous Support. 

  1. ii)   SDNP/19/03354/HOUS Downside Poynings Road Fulking BN5 9NB Single storey timber framed and timber clad garage and games room structure. 

It was noted:  

Providing this planning application conforms with the emerging Development Management Policy SD31: Extensions to existing dwellings, and provision of annexes and outbuildings, it is unclear from the documents whether the proposal does or does not increase the floorspace of the existing dwelling by more than 30%. Voting: two in favour and one neutral. 

Ordinary Parish Meeting — 10th October 2019

An Ordinary Meeting of Fulking Parish Council will be held at the Village Hall on Thursday 10th October 2019 at 7.30pm, the meeting will consider the items set out below. 

Trevor Parsons – Parish Clerk  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

  1. Apologies for Absence. 
  2. Declaration of Members’ Interests.
  3. Approve the Minutes* of the Ordinary Meeting of 11th July 2019 and Extraordinary Council Planning Meeting of 13th August 2019
  4. Planning Applications Update
  5. Reports from District and County Councillors
  6. Matters Arising & Outstanding Actions
  7. Fulking to Henfield Bridle path
  8. Mayfield Development Update 
  9. Winter Plan Update 
  10. Operation Watershed Update 
  11. Village Hall Lease Update 
  12. Reports from Outside Bodies  
  13. Information Items  
  14. Correspondence  
  15. Financial Matters 

Date of the next Ordinary Meeting: Thursday 9th January 2020 at Fulking Village Hall at 7.30pm. 

Bobservation No. 61

Nick Hughes in Fulking

Nick Hughes
Nick will be leaving us in October and I cannot begin to tell you how much the village and in particular the Social Committee and the Village Hall Action Group will miss him. He has been an enormous help in presenting the annual fair and quite honestly I do not see how we are going to manage without him. Leaving party in the Shepherd & Dog on Friday 4 October at 7.30pm, all welcome. Fingers crossed; he may come back soon!!

Climate Change
Well now! Greta Thunberg at 16 has delivered a message about how young people feel let down by politicians and by the rest of us in our disinterest in addressing climate change before the planet becomes uninhabitable. It would be good to think that as a village Fulking might take this challenge on board but it will need a very enthusiastic and imaginative leader if we are to achieve anything worthwhile. Is anyone concerned enough to offer to lead?

A perfect village wedding
It is not often that a wedding of villagers occurs here, but on September 7 Ollie Levett and Hollie Trist became Mr and Mrs Levett. The weather was perfect for a quite exceptional day. The couple looked stunning and the event was absolutely lovely and very ecologically friendly. How very lucky we were to be invited to such a memorable day. In villages like ours these occasions happen rarely and it would be nice to think that this wedding was the beginning of a new spirit of togetherness in Fulking. The newlyweds will possibly be moving to another Sussex village and that village’s gain will be our loss.  Here’s wishing them a very happy and healthy married life.

Unsolicited Testimonial
The other day I received a letter saying;  “I was lucky enough to have had a Sunday off to enjoy the very successful Fulking Fair. The atmosphere was perfect and my family and I spent the whole afternoon indulging ourselves in tea and cake, music and games. My brother was delighted to win £5 at the Hoopla!”

Equal Opportunity Policy

Fulking Parish Council – Equal Opportunities Policy 

This policy was approved on 11th July 2019 

  1. Introduction 

Fulking Parish Council is a properly constituted Parish council and we conduct our business within the of structure the Local Government Act 1972 and any updates made since that time, the Councils Standing Orders and Financial Regulations   

2. Policy Statement 

2.1 Fulking Parish Council is committed to the values of equality and diversity, and its approach is to cover the whole range from a failure of good manners to direct discrimination. We believe that equal opportunities are essential to the values that lie at the heart of the organisation and, as such, should extend to the employment of our staff and work with our electors, contractors and partners.   

2.2 The Council will ensure every aspect of its governance and operation is free from unfair discrimination and will promote equality of opportunity both internally and in our work externally. 

2.3 Fulking Parish Council fully supports the right of all people to be treated with dignity and respect at work and is committed to promoting a working environment free from all forms of harassment and bullying and agree that appropriate steps should be taken to achieve this. 

2.4 The council will monitor and review the implementation of the policy to measure the effectiveness of Fulking Parish Council’s equality of opportunity. The council will monitor the implementation of this policy in how it relates to staffing issues and in the recruitment and retention of staff or volunteers.  

2.5 Fulking Parish Council will comply with all current and future legislation referring to equality or diversity and promote good practice in all aspects of the organisation  

 3. Objectives 

 The council’s main objectives in implementing this Equality of Opportunity Policy are to: 

3.1 develop and strengthen practices that value and empower individuals, through listening, consulting, providing support and promoting equality to eliminate discrimination. 

3.2 provide equal opportunities for all staff, electors and contractors. 

3.3 attract and retain high quality staff whose diversity and talents are valued and appreciated.  

3.4 promote increased participation and involvement by individuals from a wide variety of backgrounds and in particular from under represented groups. 

4.Responsibilities 

4.1 The council on approving this Equality of Opportunity Policy takes responsibility for monitoring, implementation and reviewing its effectiveness.   

4.2 The Clerk / RFO has overall delegated responsibility for co-ordinating the day-to-day operation of the policy and the development, maintenance and monitoring of supporting procedures. 

4.3 The Clerk / RFO will report to the Council. 

4.4 The council will monitor the effectiveness of the policy in terms of non-discriminatory recruitment and selection procedures.   

4.5 All councillors and staff are required to read and understand their responsibilities under this policy. Any breach of the policy will be investigated and may result in disciplinary action.  

4.6 All councillors and staff have a responsibility to ensure that their actions comply with both the requirements and the spirit of the Equality of Opportunity Policy.  This includes not just adhering to the Policy but to actively promote inclusivity, to be aware in their daily work of anything they or others do that may put some groups at a disadvantage and to develop inclusive working practices. 

5. Complaints

5.1 Anyone who believes they have not been treated fairly and in accordance with the Equality of Opportunity Policy may complain by following the appropriate complaints procedure. 

 5.2 Any reported breaches of this policy will be subject to an investigation. 

6.Review of this policy 

6.1 The Equality of Opportunity Policy will be reviewed every two years by the council to ensure it remains useful, progressive, and reflective of the UK legislation.  

6.2 Any recommended changes to the policy should be approved by the Council.  The revised policy will be thereafter communicated to councillors and staff directly and electors and contractors via the website.  

Minutes of Ordinary Meeting held 11th July 2019

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 11th July at 7.30pm at Fulking Village Hall. 

Present 

Chairman:                                           Cllr Firth 
Fulking Parish Council (FPC):                Cllrs Hind, Dyos, Healy and Leader 
West Sussex County Council (WSCC):  Cllr Joy Dennis 
Mid Sussex District Council (MSDC):     Cllrs Trumble and Bennett 
Parish Clerk:                                       Trevor Parsons 

There were four members of the public present who were invited to ask questions and make comments prior to the meeting. 

  1. Apologies for Absence. 

Cllr Rodney Jackson 

2. Declaration of Members’ Interests. 

There were no declarations of interests. 

3. Approve the Minutes of the Annual Parish Meeting of 15th May 2019, Extraordinary Council Planning Meetings of 23rd April 2019 and 25th June 2019:   

The Annual Parish Meeting minutes were signed by Cllr Hind and the extraordinary meeting minutes by the Chairman, as a true and accurate record of the meetings. 

4. Planning Applications Update. 

SDNP/19/01691/HOUS 2 Paythorne Farm Cottages
2 storey side extension, single storey rear/side extension, front porch 
FPC: Unanimous Objection
SDNPA:  Approved (increase reduced to 26%)

SDNP/19/02644/HOUS 35 Clappers Lane 
Single storey kitchen extension to rear of the house, with roof lantern, additional window and raised patio extending from the kitchen. 
FPC:  Unanimous Neutral 
SDNPA: Application in progress

SDNP/19/00908/HOUS Downside 
Single storey pool house with games room and shower/change facilities. Timber framed carport structure
FPC:  I opposed 3 Neutral
SDNPA:  Approved

5. Reports from District and County Councillors.   

Cllr Dennis (WSCC) reported that: 

  • The WSCC owned car park at the Devils Dyke road will be closed for a short period during the summer for a deep clean 
  • The sixth Farm College in Haywards Heath will reopen in September 2020 
  • Extensive roadworks at Stonepound crossroads, Hassocks will commence on 24th July 2019 which will cause traffic delays, hopefully reduced by lower traffic through the school holidays. 
  • WSCC is exploring the adoption of “Quiet Lanes” which is directed towards car drivers respecting the environment, walkers, cyclists and horse riders. These are roads with low levels of vehicle usage where maximum speeds are limited to 35mph. 

MSDC met in June 2019, Cllr Bennett and Trumble reported that: 

  • MSDC are considering options to reduce the impact of climate change in the District 
  • The regeneration project for Burgess Hill continues to move forward. 
  • MSDC have concerns over Gatwick Airport’s plans to use the emergency runway for commercial use, effectively a second runway without a proper review.  
  • Cllr Trumble is looking to arrange a meeting between Downland village councils and South Downs National Park Authority to provide greater clarity regarding the planning issues of concern to both sides. 

 6. Matters Arising & Outstanding Actions:  

Dark Night Skies – matter still outstanding, Chairman to follow up. 
Yellow Lines – Cllr Hind reported slow progress 
Ram Pump Sign – Clerk reported slow progress; Cllr Hind offered his assistance in the matter. 

 7. Broadband issues at Perching Sands.  

Simon Hughes, MSDC’s Head of Digital and Customer Service, gave a talk to the meeting of the MSDC strategy to improve fibre broadband to the villages and rural areas of Mid Sussex which presently have very slow speed internet. Working with central government, BT and new fibre entrants to market, MSDC are looking to create internet hubs by 2020 from which spurs to rural areas can be built. Simon told the meeting that most of the costs of installing fibre related to the labour and material costs of digging the trenches required, rather than the fibre and piping itself. Simon acknowledged it is a concern for MSDC that rural areas have poor internet speeds unhelpful to those farms and businesses reliant on the internet to access and deliver goods and services. 

 8. Fulking to Henfield Bridle Path 

Fulking Parish Council is looking for ways to provide a path from Fulking village to Henfield, by way of a bridle path suitable for residents, particularly with children who need to walk or cycle to Henfield. Crossing either busy A281 or A2037 is extremely dangerous and the Council lead by Cllr Leader, is keen to collaborate with Poynings and Woodmancote villages to establish a safe path to Henfield and the clerk agreed to contact these councils to work together for the best solution.  

 9. Mayfield Development Update 

Fulking Parish Council are looking to join their inter parish group in order to have a joined-up approach to this and other matters affecting the parishes locally. 

 10. Winter Plan Update 

Each year WSCC send out an audit sheet of grit and salt stocks which they will replenish if required. The Audit Sheet is yet to be sent out by WSCC. 

 11. Operation Watershed Update 

The clerk has now required two quotes for Operation Watershed monies, which he will review and report to council separately. 

 12. Village Hall Lease Update 

Correspondence between FPC and the PCC remain ongoing. 

 13. Adoption of Updated Procedures and Equal Opportunities Policy 

The Chairman confirmed to the meeting that the regular review of the council’s procedures had been completed. An Equal Opportunities Policy modelled on the SSALC format was presented to the Council proposed by Cllr Firth, seconded by Cllr Hind and carried unanimously.
 

14.Village signs 

Fulking Parish has three village signs and require some maintenance. The council agreed to initially approach a local artist to see what can be done. 

 15. Reports from Outside Bodies 

Call My Bluff and Fulking Village Fayre plans all in place.  

 16. Information Items.   

Cllr Leader attended their seminar hosted by southern Water on ways to reduce water usage which also highlighted the Priority Register where residents who, in an emergency, would have no means to obtain water if the mains were to be cut off. Southern Water are committed to deliver fresh bottled water to those vulnerable persons who have registered on the Priority Register.  

Cllrs’ Leader and Healy attended an Action for Rural Sussex event which provided information on not-for-profit schemes where local councils can apply for and manage the building of affordable homes at low cost on land donated to the community by landowners minded to help the village. In most cases it was established before building commenced, who the properties would be sold to. 

South Downs National Park Plan has now been completed and signed off and is available on fulking.net for anyone wishing to read the report. 

 17. 2019 – 2020 Precept 

The annual precept is £8,950 together with expected VAT recovery of £450. The council has previously agreed to allocate this income as follows, £2,000 for North Town Field and Village Hall upkeep, £4,300 clerk’s salary, training and costs, £700 for IT expenses and £2,400 for other expenditure, including insurance, subscriptions and village hall lease implementation fees.  

 18. Correspondence.
None
   

19. Financial Matters:  

The Clerk presented the quarterly accounts to end of June 2019 and reported that there have been no additional costs incurred so far and that the council is on track to balance the accounts for 2019/2020. Cllr Firth confirmed to the meeting that the Clerk was now empowered to create online banking payments for authorisation by a councillor which will then be audited quarterly by way of a second check being the initialling of the hard copy Barclays Bank statement by two separate councillors. 

A VAT refund of £377.20 was received on 5th April 2019 and the biannual precept was credited to the account on 3rd May 2019. 

 

Payments debited from the Parish Council Account at Barclays were all made by direct debit and online banking are as follows 

Date                      Description                                            Gross Amount           

08/04/2019         WSALC / NALC Subscriptions                £ 91.43 
08/04/2019         NTF Parking Post                                  £239.33 
08/04/2019         Dog Bin Management                           £330.84 
15/04/2019         Payroll Services                                    £  26.70 
15/04/2019         Noticeboard repairs                              £438.00 
16/04/2019         Parking cones                                      £  69.90 
24/04/2019         Quarterly Electricity costs                     £  63.14 
26/04/2019         Surrey Hills solicitors (Lease)               £115.20 
26/04/2019         DPO Services – Satswana                    £180.00 
26/04/2019         Came & Co Insurance                         £400.72 
17/05/2019         APM refreshments                              £  24.85 
04/06/2019        ICO Annual Fee                                   £  40.00 
04/06/2019        Domain Name Renewal                       £  43.80 
04/06/2019        Website Hosting                                   £47.99 18/06/2019        RoSPA Play inspection                         £103.20 
24/06/2019        Clerk’s Quarterly Salary                    £1,005.42 
08/07/2019        Streetlight maintenance                       £175.50 
The meeting closed at 9.25pm 

Date of the next Ordinary Meeting: Thursday 10th October 2019 

Ordinary Meeting of Fulking Parish Council 11th July 2019

You are cordially invited to an Ordinary Meeting of Fulking Parish Council, at the Village Hall on Thursday 11th July 2019 at 7.30pm, the meeting will consider the items set out below. 

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

Trevor Parsons – Parish Clerk 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

  1. Apologies for Absence. 
  2. Declaration of Members’ Interests. 
  3. Approve the Minutes* of the Extraordinary Council Planning Meeting of 23rd April 2019 and 25th June 2019:  The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 
  4. Planning Applications Update. 
  5. Reports from District and County Councillors.   
  6. Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting.  
  7. Broadband issues at Perching Sands. Update from Simon Hughes, MSDC’s Head of Digital and Customer Service, 
  8. Fulking to Henfield Bridle path 
  9. Mayfield Development Update 
  10. Winter Plan Update 
  11. Operation Watershed Update 
  12. Village Hall Lease Update 
  13. Adoption of Updated Procedures and Equal Opportunities Policy 
  14. Village signs 
  15. Reports from Outside Bodies 
  16. Information Items.  To receive information and items for the agenda at future meetings. 
  17. 2019 – 2020 Precept 
  18. Correspondence.  To discuss correspondence and respond to correspondence received. 
  19. Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Date of the next Ordinary Meeting: Thursday 10th October 2019 to be held at Fulking Village Hall at 7.30pm.