Planning Meeting Thursday 2nd September 2021

You are cordially invited to an Extraordinary Meeting of Fulking Parish Council, on Thursday 2nd September 2021 at 7.00pm at the Village Hall where the meeting will consider the items set out below. 

Mark Hind – Chairman  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

21/072/PM.          Apologies for Absence. 

21/073/PM.          Declaration of Members’ Interests. 

21/074/PM.          Planning matters 

Location: Arbor Vitae The Street Fulking BN5 9LU  

Proposal: Extension to swimming pool plant room. New porch on rear elevation of studio at side of house. Erection of single storey artist’s studio to rear of garage in walled garden. 

Date of the next Ordinary Meeting: Thursday 7th October 2021 

Minutes of Annual Parish Meeting 5th May 2021 (draft)

Minutes of the Annual Meeting of the Council held Wednesday 5th May 2021 at 7.30pm online. 

Present 

Vice Chairman:                                        Cllr Mark Hind
Fulking Parish Council (FPC):                Cllrs Linda Dyos, Karen Healy, Samantha Leader and Lucy Mehta
Parish Clerk:                                            Trevor Parsons 

There was one member of the public present who were offered an opportunity to speak.  

The meeting opened at 7.33pm. 

21/047/AM.   To elect the Chairman of the Council for the ensuing year and receive the Chairman’s Declaration of Acceptance of Office as Chairman of the Council. 

Cllr Hind was nominated for election as Chairman, proposed by Cllr Healy and seconded by Cllr Dyos. Councillors voted unanimously in favour of Cllr Hind’s election. 

The Chairman will sign the Declaration of Acceptances in the coming days. 

21/048/AM.    To receive and record apologies for absence. 

Apologies received from Cllr Dennis (WSCC) and Cllrs Trumble, Bennett & Jackson (MSDC) 

21/049/AM.    To receive and record declarations of interest. 

No declarations submitted by councillors. 

21/050/AM.     Reports from District and County Councillors.   

Fulking Parish Council have received separate reports from Councillors by separate emails. 

21/051/AM.     To consider and agree the Internal Audit Report Letter dated 20th April 2021. 

The Internal Audit Report was unanimously accepted by Councillors as presented. 

21/052/AM.    To consider and agree the Annual Governance and Accountability Return (AGAR) for the year ending 31 March 2021 ensuring it accurately presents the financial management of the Council as required by the Accounts and Audit Regulations 2015. 

The AGAR was unanimously accepted by Councillors as presented. 

Date of the next Ordinary Meeting: Thursday 22nd July 2021 

Meeting closed at 19:47 

 

Minutes of Extraordinary Meeting Held 5th August 2021

Minutes of the Extraordinary Council Meeting Fulking Parish Council held Thursday 5th August 2021 at 7.00 pm held at Fulking Village Hall.

Present: Cllr Mark Hind (Chairman), Cllrs Linda Dyos, Karen Healy and Trevor Parsons (Clerk)

There were no members of the public present.  The meeting opened at 7.00pm.

21/069/PM. Apologies for Absence. Cllr Lucy Mehta

21/070/PM. Declaration of Members’ Interests. Cllr Samantha Leader did not attend the meeting due to her interest in Customary Cottage

21/071/PM. Planning matters

Location: Customary Cottage, The Street Fulking BN5 9LU SDNP/21/03640/HOUS

Proposal: Demolition of existing garage and erection of replacement oak frame garage

This application is an amendment to planning application SDNP/20/05420/HOUS approved by SDNPA earlier in 2021. The four conditions of approval outlined in SDNP/20/05420/HOUSE were read at the meeting.

It was noted that:

Condition Three does not include the materials of the driveway. The Council requests that a condition is added to ensure the driveway is constructed of a permeable structure to avoid flooding of the adjacent bridlepath.

Condition Four, Fulking Parish Council requests that this condition makes clear that this new oak framed garage and store room cannot be converted into holiday let accommodation.

In addition the Council is concerned about any future development of the bridlepath to facilitate vehicular access into the garage which may affect the rural nature of the current environment.

All Councillors were NEUTRAL.

Date of the next Ordinary Meeting: Thursday 7th October 2021

Minutes of Ordinary Meeting held 29th July 2021

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 29th July 2021 at 7.30pm held at Fulking Village Hall. 

Present 

Chairman:                                          Cllr Mark Hind
Fulking Parish Council (FPC):                Cllrs Linda Dyos, Karen Healy, Samantha Leader and Lucy Mehta
Mid Sussex District Council (MSDC):   Cllrs Colin Trumble & Alison Bennett
Parish Clerk:                                      Trevor Parsons 

There were no members of the public present.  The meeting opened at 7.30pm. 

21/053/OM.            Apologies for Absence. 

Apologies were received from Joy Dennis (WSCC) and Rodney Jackson (MSDC) 

21/054/OM.            Declaration of Members’ Interests. 

There were no declarations received. 

21/055/OM.            Approve the Minutes of Ordinary Council Meeting of 15th April 2021.  

The minutes, subject to any amendments, were approved and signed as a true record of the meeting. 

21/056/OM.            Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1) Speed Indicator Device 

There has been no progress on a temporary SID. 

ACTION – Clerk to contact Joy Dennis on her return from holiday to see if a mobile device is available. 

2) Village Signs 

The Chairman advised that a decision on repairs to village signs is being delayed because the future costs relating to the village hall issue remain unknown 

3) Streetlights 

The Clerk confirmed that claim monies from Royal Sun Alliance of £3,477 was received on 24th March 2021, however a final quote for replacement of the streetlight in Clappers Lane had risen by £2,100 as a result of an increase quote from UK Power Networks.  

Councillors voted in favour of instructing the contractor Streetlights.co.uk to complete the works whilst the further £2,100 claim is being pursued by the Council from RSA.  

4) Finger Post 

The Clerk advised that the new fingerpost have been commissioned and is waiting delivery and installation. 

5) Market Gardens 

The Chairman confirmed he is still to write to MSDC & SDNPA regarding lack of progress on provision of Gypsy sites which was contributed to the Planning Inspector approval of the recent application. 

Concern was raised separately regarding the incessant dog barking which appears to be coming from the property and councillors requested assistance from the MSDC councillors to understand how best to resolve the matter. 

21/057/OM.            Reports from District Councillors.   

Cllr Trumble advised the following: 

  • The “pingdemic” is affecting services within the District Council, however currently services are being maintained but are stretching staff. 
  • There will be a “call for sites” in the 2023 housing plan but with a greater focus on brownfield sites.  
  • Center Parcs are looking to build a new centre north of Balcombe which will create around 1,500 jobs. 
  • MSDC are still looking for “Mid Sussex Applauds” nominations. 
  • He will seek a meeting of MSDC, SDNPA and Fulking Parish Council to discuss Gypsy sites provision following the recent decision of the Planning Inspector on Market Gardens. 

Cllr Bennett advised the following: 

  • There is a Central Sussex Climate Network. Work is being done on digital tools for councils to reduce their climate impact. Cllr Bennett invited councillors to join the Network. 
  • Previously there were no officers trained sufficiently to issue notices to fly-tippers as it was cheaper to clear the rubbish left than pursue prosecution. This stance has now changed and new officers are being trained to fulfil the role of issuing notices. 

21/058/OM.         Code of Conduct Review 2021 

Following Mid Sussex District Council’s publication of its latest Code of Conduct Review 2021, as aligned to in previous years, Fulking Parish Councillors agreed unanimously to adopt the revised 2021 MSDC Code. This is because all Code of Conduct concerns are directed to the Monitoring Officer at MSDC.  

All Fulking Parish Councillors confirmed they had read the updated Code of Conduct 2021 and agreed to abide by the Code in all matters. 

21/059/OM.         Financial Regulations Review 2021 

The Financial Regulations were reviewed by Councillors and by a majority vote, it was agreed to increase the limit where three quotes were required for contracted works to be raised from £500 to £1,500.  

21/060/OM.            Village Hall Update 

Cllr Hind advised that discussions with Rev. Tim Harford regarding the future of the village hall are ongoing. Rev. Harford has now advised that the “Church” has no intention of selling the hall and has proposed some alternatives which are currently being evaluated by the Council. No decisions have been made and any proposals the FPC is willing to progress will be discussed in public at a Council meeting prior to a decision being made. Although the “Church” were confirmed as legal owner of the hall by the Land Registry in 2008 under title number WSX 324138, FPC has received some correspondence from residents questioning the validity of this registration. Although the Council is of the opinion that this registration is valid, to avoid any uncertainty it is to take legal advice from Surrey Hills Solicitors a firm recommended by the West Sussex Association of Local Councils (WSALC). Cllr Hind has had an initial conversation and written instructions have been sent to them. This advice once received will be shared with residents. 

21/061/OM.          Yellow Lines Update. 

The Chairman advised that a decision on yellow lines is being delayed because future costs relating to the village hall issue are still unknown. 

21/062/OM.            Fulking Secondary School Allocations Update. 

Cllr Hind confirmed he had response from Cllr Jupp, Cabinet Member for Education & Skills at WSCC acknowledging allocation challenges for the County each year on the matter. Cllr hind will forward the email to Councillors for their perusal. 

21/063/OM.             Asset Inventory and Maintenance 

The Clerk advised that a small team of volunteers is being sought for minor maintenance projects in the village to keep our assets in good condition. The clerk will attend the Fulking Fair to generate interest. 

21/064/OM.              Reports from Outside Bodies. 

None 

21/065/OM.             Information Items.  To receive information and items for the agenda at future meetings. 

None 

21/066/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

On the 8th June 2021 an allegation of bullying against the Chairman was received from a resident. On 26th June 2021 they made further allegations of breach of the Code of Conduct against the Council as a whole. The Chairman and all Councillors totally refute these allegations and any breach of the Code of Conduct. The Chairman has responded to the resident to deny these allegations and advised that if they have any evidence they should submit it Tom Clark the Monitoring Officer for Mid Sussex District Council. 

21/067/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

Councillors have received a breakdown of income and expenditure confirming £11,746.91 was held in the current account and £13,048.34 in the deposit account which is in line with expectations for the budget for 2021/2022. 

21/068/OM.               To set a date for the next Ordinary Meeting in 7th October 2021. 

Planning Meeting

You are cordially invited to an Extraordinary Meeting of Fulking Parish Council, on Thursday 5th August 2021 at 7.00pm at the Village Hall where the meeting will consider the item set out below. 

Mark Hind – Chairman  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

21/069/PM.          Apologies for Absence. 

21/070/PM.          Declaration of Members’ Interests. 

21/071/PM.          Planning matters 

Location: Customary Cottage The Street Fulking BN5 9LU SDNP/21/03640/HOUS 

Proposal: Demolition of existing garage and erection of replacement oak frame garage 

Date of the next Ordinary Meeting: Thursday 7th October 2021 

Ordinary Meeting of Fulking Parish Council 29th July 2021

Dear All, 

You are cordially invited to the Ordinary Meeting of Fulking Parish Council on Thursday 29th July 2021 at 7.30pm, to be held at the Village Hall. The meeting will consider the items set out below. 

Trevor Parsons – Parish Clerk  

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

21/053/OM.            Apologies for Absence. 

21/054/OM.            Declaration of Members’ Interests. 

21/055/OM.            Approve the Minutes of Ordinary Council Meeting of 15th April 2021.  

21/056/OM.            Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1) Speed Indicator Device 

2) Village Signs 

3) Streetlights 

4) Finger Post 

5) Market Gardens 

21/057/OM.            Reports from District and County Councillors.   

21/058/OM.         Code of Conduct Review 2021 

21/059/OM.         Financial Regulations Review 2021 

21/060/OM.            Village Hall Update 

21/061/OM.          Yellow Lines Update. 

21/062/OM.            Fulking Secondary School Allocations Update. 

21/063/OM.             Asset Inventory and Maintenance 

21/064/OM.              Reports from Outside Bodies. 

21/065/OM.             Information Items.  To receive information and items for the agenda at future meetings. 

21/066/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

21/067/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

21/068/OM.               To set a date for the next Ordinary Meeting in October 2021. 

 

 

Notice of Public Rights 2021

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN 

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 

Local Audit and Accountability Act 2014 Sections 26 and 27  

The Accounts and Audit Regulations 2015 (SI 2015/234) 

NOTICE 
1. Date of announcement        14th June 2021 

2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd.  The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.  

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested.  

For the year ended 31 March 2021, these documents will be available on reasonable notice by application to: 

Trevor Parsons, Parish Clerk,17 Ockley Way, Hassocks BN6 8NE. Mobile:07767 422733 email:  parishclerk@fulking.net  

commencing on __Monday 14th June 2021___ 

and ending on ____Friday 23rd July 2021 ____ 

3. Local government electors and their representatives also have: 

  • The opportunity to question the appointed auditor about the accounting records; and 
  • The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority. 

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only. 

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015.  The appointed auditor is: 

Moore Stephens, (Ref SW/cc) 

Rutland House, Minerva Business Park, Lynch Wood, Peterborough 

PE2 6PZ 

5. This announcement is made by Trevor Parsons, Parish Clerk