Minutes of Ordinary Meeting held 9th July 2020 (Draft)

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 9th July 2020 at 7.30pm online. 

Present 

Chairman:                                          Cllr Firth
Fulking Parish Council (FPC):                Cllrs Dyos, Healy and Leader
Mid Sussex District Council (MSDC):   Cllrs Colin Trumble and Alison Bennett
West Sussex County Council (WSCC): Cllr Joy Dennis
Parish Clerk:                                       Trevor Parsons 

There were no members of the public present. The meeting opened at 7.30pm. 

20/048/0M.    Apologies for Absence were received from Cllr Mark Hind (FPC) and Cllr Rodney Jackson (MSDC) 

20/049/OM.   Declaration of Members’ Interests. There were no declarations of interest 

20/050/OM.   Approve the Minutes* of the Ordinary Council Meeting 2nd April 2020, Annual Council Meeting 7th May 2020, Extraordinary Council Planning Meeting of 23rd April 2020, 11th June 2020 and 30th June 2020:   

The minutes were read and approved by the meeting and will be signed by the Chairman accordingly  

20/051/OM.   Planning Applications Update. 

Reference  Name  Application Details  FPC Decision  SDNPA Decision 
SDNP/20/00159/FUL  Knole House  Demolition and replacement of 2 storey house  18/02/19
Unanimously in favour 
Superseded by SDNP/20/00159/FUL 30/06/20 
SDNP/20/00670/HOUS  Perching Sands Farmhouse  Erection of single storey garden studio  02/04/20
Unanimously against 
Application withdrawn 24/04/20 
SDNP/20/00649/HOUS  7 Clappers Lane  Extension to outhouse  02/04/20
Unanimously in favour 
Approved 04/05/20 
SDNP/20/01347/HOUS  Perching Holt  Extension and alteration to outdoor space  23/04/20
4 neutral, 1 in favour 
Approved 10/06/20 
SDNP/20/01882/FUL  Paythorne  Farm  New on-farm visitor accommodation comprising 1 shepherd’s hut and 2 pods.     11/06/20
1 neutral, 4 in favour 
Approved 06/07/20 
SDNP/20/00159/FUL  Knole House  Demolition and replacement of 2 storey house  30/06/20
Unanimously Neutral 
Application in progress 

20/052/OM.   Reports from District and County Councillors.   

Cllr Joy Dennis emailed the latest WSCC report to councillors separately and reported at the meeting the following 

  • Recent changes have occurred regarding shielding and WSCC will continue to offer support via the Community Hub 
  • WSCC are working with privately owned care homes to create a Sussex federation to better co-operate in future. 
  • PROW and footpath inspections have restarted. 
  • There is likely to be an £85m funding shortfall due to COVID-19 for WSCC which may affect capital projects. 
  • Two traveller groups are currently in Sussex. They are being moved on leaving significant amounts of litter for the district councils to remove. 
  • Cllr Dyos reported a temporary road repair at S & D and Cllr Dennis indicated that a permanent repair for the stretch to S & D could be completed in the near future. 

Cllrs Trumble and Bennett of MSDC reported 

  • MSDC are enduring a financial impact to COVID-19 likely to be around £4.2m caused by higher outgoings and loss of revenue including the leisure centres costing £275k pm which will rise by £160k pm when they re-open. 
  • Home working of staff has been a success with little loss of productivity. 
  • Homelessness has risen to 103 persons, some of whom will require additional mental health support. 
  • MSDC own 15 properties which are used to house the homeless and MSDC has agreed a budget of £4.2m to purchase a further 15 units across Haywards Heath, Burgess Hill and East Grinstead. 
  • Mid Sussex Applauds is being run again in 2020 and nominations are being sought. 
  • MSDC will be undertaking risk assessments at their nine largest playgrounds to establish whether they are safe to re-open. Cllr Trumble will keep us informed of their findings. 

20/053/OM.  Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting. 

Village Signs Cllr Firth reported that there are three options. (I) engage the original painter, Nick Breamer (ii) use the craftsman from Newtimber to build new signs (iii) approach an artist in the village to repaint the signs. Further reports to follow. 

Village Gates – Cllr Firth Reported that three entry gates would cost around £700 each plus installation and suggested a village poll to gauge opinion and local funding would be appropriate. Three councillors were in favour of this action and one against. 

Ram Pump – Clerk reported progress with SDNP being made however the grant funding portal is currently closed due to COVID-19. 

Yellow Lines – Cllr Dennis suggested a collaboration with Edburton and Poynings for a Community Highway Scheme to include yellow lines at S & D as a way to move the matter forward. Clerk to investigate. 

Bridlepath to Henfield  – Cllr Leader advised that a pelican crossing would not be permitted at the crossing of A281 in Woodmancote and the only other available option would be for Woodmancote PC to install Village gates to calm traffic speeds.  

Visioning Exercise  – Councillors have decided to re-focus on this action after the October 2020 meeting. 

Operation Watershed – Clerk reported that WSCC had been in touch and to liaise with Tom Elphick of Landbuild to resubmit the application. 

Village Hall Lease – No further progress to report 

20/054/OM. NTF Playground – Covid-19 closure. 

Cllr Firth has completed a risk assessment and assessed against current government guidelines concludes the playground should remain closed until the findings of the MSDC risk assessments are publishedAgreed by councillors.  

Cllr Firth and Clerk to liaise on 20th July followed by an all councillor Teams update on 23rd July 

Cllr Firth has instructed weekly inspections of the playground by councillors once the playground is re-opened.  

The RoSPA report has been produced and confirms no major defects in the area requiring immediate remediation. 

20/055/OM.  Winter Plan Update – Cllr Hind to undertake grit audit and report to WSCC as usual. 

20/056/OM.  Reports from Outside BodiesNone 

20/057/OM.   Information Items.  To receive information and items for the agenda at future meetings. 

ACTION – Clerk to write to WSCC following the recent conservation report to obtain an update on the action points raise in the document. 

20/058/OM.   2020 – 2021 Precept – Clerk reported that first tranche of precept has been received and that the 2019-2020 AGAR was completed and the Certificate of Exemption have been acknowledged by the auditor 

20/059/OM.   Correspondence.  To discuss correspondence and respond to correspondence received. 

Email received from a villager asking if residents parking permits were available for Clappers Lane. The email was acknowledged however no parking schemes are being considered at present.  Councillors felt that resident parking in this particular section of the lane might be counter-productive and that they had looked in detail at various options some time ago, reporting to a public meeting at the time. Councillors acknowledge that it is a particular problem area for parking in the village and needs monitoring in the future 

20/060/OM.   Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Clerk reported that MSDC have still not responded to the question of the 100% increase in dog bin collection fees from £330pa to £660pa and that the invoice is still outstanding. 

All other invoices are paid and in line with budget set in October 2019. 

Date of the next Ordinary Meeting: Thursday 8th October 2020 at Fulking Village Hall at 7.30pm. 

Agenda for Ordinary Parish Meeting Thursday 9th July 2020

FPC in the time of COVID
You are cordially invited to an Ordinary Meeting of Fulking Parish Council, via Microsoft Teams on Thursday 9th July 2020 at 7.30pm, the meeting will consider the items set out below. 

If you would like to attend then please email parishclerk@fulking.net.

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

Trevor Parsons – Parish Clerk 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/048/0M.    Apologies for Absence. 

20/049/OM.   Declaration of Members’ Interests. 

20/050/OM.   Approve the Minutes* of the Ordinary Council Meeting 2nd April 2020, Annual Council Meeting 7th May 2020, Extraordinary Council Planning Meeting of 23rd April 2020, 11th June 2020 and 30th June 2020:   

20/051/OM.   Planning Applications Update. 

20/052/OM.   Reports from District and County Councillors.   

20/053/OM.  Matters Arising & Outstanding Actions:  To clarify and report on actions brought forward from the last meeting. 

Village Signs  

Ram Pump  

Yellow Lines  

Bridlepath to Henfield  

Visioning Exercise  

Operation Watershed  

Village Hall Lease  

20/054/OM. NTF Playground – Covid-19 closure. 

20/055/OM.  Winter Plan Update 

20/056/OM.  Reports from Outside Bodies 

20/057/OM.   Information Items.  To receive information and items for the agenda at future meetings. 

20/058/OM.   2020 – 2021 Precept 

20/059/OM.   Correspondence.  To discuss correspondence and respond to correspondence received. 

20/060/OM.   Financial Matters: To receive the report on the Council’s income and to approve future expenditure. 

Date of the next Ordinary Meeting: Thursday 8th October 2020 at Fulking Village Hall at 7.30pm. 

Planning Meeting – Knole House

Planning Meeting
Dear All,

You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Tuesday 30th June 2020 at 7pm, the meeting will consider the items set out below. 

Miles Firth – Chairman  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/045/PM.          Apologies for Absence. 

20/046/PM.          Declaration of Members’ Interests. 

20/047/PM.          Planning matters 

Knole House Clappers Lane Fulking BN5 9NH – SDNP/20/00159/FUL 

Demolition of an existing two-storey house and ancillary garage with store room above. To be replaced with a new two-storey house, a detached new double garage. New vehicular gate and street facing boundary wall with detached pool house and swimming pool to the rear of the property. 

Date of the next Ordinary Meeting: Thursday 9th July 2020 at 7.30pm via Microsoft Teams 

If you wish to participate in this video conference then please can the Parish Clerk on 07767 422733 or parishclerk@fulking.net

Minutes of the Annual Parish Meeting held 7th May 2020 (Draft)

Minutes of the online Annual Meeting of the Council held Thursday 7th May 2020 at 7pm via Micrsoft Teams. 

Present        Chairman:                                       Cllr Firth
                    Fulking Parish Council (FPC):            Cllrs Hind, Dyos, Healy and Leader
                    Parish Clerk:                                    Trevor Parsons 

There were no members of the public present. The meeting opened at 7pm 

20/037/OM.            Apologies for Absence. 

There were no apologies for absence 

20/038/OM.            Declaration of Members’ Interests. 

There were no declarations of interest. 

20/039/PM.            Approve the Minutes of the Planning Meeting of 23rd April 2020 and Ordinary Council Meeting 2nd April 2020. 

The minutes, subject to any amendments, were unanimously approved, and will be signed as a true record by the Chairman in due course. 

20/040/AM.            Approval of the Minutes of Annual Meeting of the Council 15th May 2019. 

The minutes, subject to any amendments, were unanimously approved, and will be signed as a true record by the Chairman in due course. 

20/041/OM.            Approval of the Annual Return documents 2019/2020. 

The Clerk presented the 2019/20 Governance Statement, which was approved and signed by the Chairman; followed by the Annual Accounts which were then approved and also signed by the Chairman. 

Cllr Dyos gave a vote of thanks to The Chairman and Vice Chairman for all their efforts this and this was seconded by the other councillors. 

The meeting closed at 7.13pm. 

 

Planning meeting 11th June 2020

Minutes of the online Extraordinary Meeting of the Council held Thursday 11th June 2020 at 7pm via Microsoft Teams. 

Present  Chairman:                                           Cllr Firth
               Fulking Parish Council (FPC):                Cllrs Hind, Dyos, Healy and Leader
               Parish Clerk:                                       Trevor Parsons 

There were four members of the public who joined the online meeting 

The meeting opened at 7pm 

20/042/PM.          Apologies for Absence. 

The were no apologies for absence required. 

20/043/PM.            Declaration of Members’ Interests. 

There were no declarations of interest submitted. 

20/044/PM.          Planning matters 

SDNP/20/01882/FUL  Paythorne Farm Edburton Road Fulking BN5 9LP Proposal: New on farm visitor accommodation comprising 1no shepherds hut and 2no pods.   

The applicant attended the online meeting and answered the councillors questions openly advising that there was no intention to expand the accommodation beyond the current plans. 

It was noted that: 

  • A full and comprehensive proposal had been submitted 
  • The application is well designed 
  • The is a need for such types of holiday accommodation along the South Downs Way. 

Councillors voted ONE NEUTRAL and FOUR IN FAVOUR of the application. 

The meeting closed at 7.30pm 

Date of the next Ordinary Meeting: Thursday 9th July 2020 to be held at Fulking Village Hall at 7.30pm. 

 

Paythorne Farm Planning Meeting

video conference
You are cordially invited to an online Extraordinary Meeting of Fulking Parish Council, on Thursday 11th June 2020 at 7.00pm, the meeting will consider the items set out below. 

Miles Firth – Chairman  

AGENDA  

20/042/PM.          Apologies for Absence. 

20/043/PM.            Declaration of Members’ Interests. 

20/044/PM.          Planning matters 

SDNP/20/01882/FUL  Paythorne Farm Edburton Road Fulking BN5 9LP Proposal: New on farm visitor accommodation comprising 1no shepherds hut and 2no pods.   

Date of the next Ordinary Meeting: Thursday 9th July 2020 to be held at Fulking Village Hall at 7.30pm. 

Should you wish to join the Microsoft Teams Online Meeting please contact Trevor Parsons, Parish Clerk on 07767 422733 or parishclerk@fulking.net

 

Minutes of Planning Meeting 23rd April 2020 (Draft)

Extraordinary online meeting of Fulking Parish Council held on Thursday 23rd April 2020 at 7pm via Microsoft Teams.

Present: Councillors Miles Firth (Chairman), Mark Hind, (Vice Chairman), Linda Dyos, Karen Healy, Samantha Leader and Trevor Parsons (Clerk)

There were no members of the public in attendance.

20/034/PM. Apologies for absence:

20/035/PM. Declaration of Members Interests. There were no declarations of interest

20/036/PM. Planning Matters

Perching Holt, Edburton Road Fulking BN5 9LS – SDNP/20/01347/HOUS

Extension and alteration with associated outdoor amenity space alterations.

It was noted:

The application was well prepared and presented. It was comprehensive and easy to navigate.

Councillors voted four NEUTRAL and one IN FAVOUR.

Date of the next Ordinary Meeting: Thursday 2nd July 2020 to be held at Fulking Village Hall at 7.30pm.

Date of online Annual Meeting of the Council will be Thursday 7th May mainly to review and approve the Annual Governance and Accountability Return 2020.

The meeting closed at 7.29pm.

Online Planning Meeting Thursday 23rd April at 7pm

Fulking Parish Council video conference
Dear All, 

You are cordially invited to join an online Extraordinary Meeting of Fulking Parish Council, on Thursday 23rd April 2020 at 7.00pm, the meeting will consider the items set out below. For details of how to join the meeting please contact the clerk via email parishclerk@fulking.net. 

Miles Firth – Chairman  

Following the Local Audit and Accountability Act 2014, and regarding regulations on Access to Local Government Meetings, members of the public are advised that they have a right to film/record the meetings of Fulking Parish Council. Members of the public are also advised that by attending a meeting of Fulking Parish Council, they give their consent to being filmed/recorded by other members of the public, if such activity is taking place. 

AGENDA 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

20/034/PM.          Apologies for Absence. 

20/035/PM.          Declaration of Members’ Interests. 

20/036/PM.          Planning matters 

Perching Holt, Edburton Road Fulking BN5 9LS – SDNP/20/01347/HOUS Extension and alteration with associated outdoor amenity space alterations. 

Date of the next Ordinary Meeting: Thursday 2nd July 2020 to be held at Fulking Village Hall at 7.30pm. 

Date of online Annual Meeting of the Council will be Thursday 7th May mainly to review and approve the Annual Governance and Accountability Return 2020. 

Minutes of Ordinary Meeting held Thursday 2nd April 2020

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 2nd April 2020 at 7.30pm online. 

Present 

Chairman:                                        Cllr Firth
Fulking Parish Council (FPC):              Cllrs Hind, Dyos, Healy and Leader
Mid Sussex District Council (MSDC):   Cllr Alison Bennett
West Sussex County Council (WSCC): Cllr Joy Dennis
Parish Clerk:                                    Trevor Parsons 

There were no members of the public presentThe meeting opened at 7.30pm. 

20/019/OM.      Apologies for Absence were received from: 

Cllr Colin Trumble (MSDC) and Cllr Rodney Jackson (MSDC) 

20/020/OM.      Declaration of Members’ Interests. 

There were no declarations of interest declared 

20/021/OM.       Approve the Minutes of the Ordinary Council Meeting of 9th January 2020 and Extraordinary (Planning) Meeting of 18th February 2020.  

The minutes, subject to any amendments, were unanimously approved, and will be signed as a true record by the Chairman in due course. 

20/022/OM.       Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting. 

The Chairman acknowledged that Councillors energies were being directed at supporting the villagers during the national coronavirus outbreak. 

Village Signs – Cllr Firth reported no progress so far. 

Ram Pump – Cllr Hind to forward the information to the new SDNPA officer to move forward. 

Yellow Lines – No progress 

Bridlepath to Henfield – No progress 

Visioning Exercise – No progress 

Operation Watershed – Awaiting response from WSCC 

Village Hall Lease – no progress 

20/023/OM.       Reports from District and County Councillors.   

Cllr Joy Dennis reported 

  • Most of the County Council staff are now home-working 
  • WSCC has a statutory duty to support and maintain social care are childrens services 
  • District / Borough / Parish. WSCC are working closely with all authorities to support volunteer groups and advised the meeting that grants are available to support. A warehouse has been established north of the county to act as a central distribution point for local supplies. 
  • WSCC has worked hard with local NHS and social services to unblock beds. Cllr Dennis reported that they were able to unblock an additional 165 beds last Friday. 
  • Cllr Dennis advised the meeting that 11 of the 13 pot-hole filling gangs were still very active in West Sussex 
  • Highways – continuation of services in place where it is safe to do so. 
  • Household waste sites have been closed due to the poor, abusive behaviour of some members of the public towards employees of the sites. The disposal of clinical waste is the main priority fir the sites at this time. 

Cllr Alison Bennett reported 

  • There is a new small grants scheme to support voluntary groups during the Covid-19 outbreak 
  • No kerb-side collection of large items.  

20/024/OM.       To consider the establishment of a voluntary register of vulnerable residents 

Cllr Hind reported that no-one has approached the Parish Council to register themselves as vulnerable 

Cllr Hind also reported that community groups to support residents include WhatsAppFacebook and the Mailing list are working well. 

Cllr Firth reported that Henfield shops, Budgen and Swains well stocked, Weekly Truffles local delivery at Shepherd & Dog was well supported. Local high streets and farms shops are seeing an upturn in sales. 

20/025/PM.        To consider the adoption of a grant awarding policy 

 

The new policy brought to the meeting by the clerk was discussed and supported. Cllr Firth proposed it’s adoption, Cllr Dyos seconded and the vote was unanimous to adopt the grant awarding policy  

 

20/026/OM.        Planning Applications Update. 

 

Reference  Name  Application Details  FPC Decision  SDNPA Decision 
SDNP/20/00159/FUL  Knole House  Demolition and replacement of 2 storey house  18/02/19
Unanimously in favour 
Application in progress 
SDNP/20/00670/HOUS  Perching Sands Farmhouse  Erection of single storey garden studio  2/2/20   
SDNP/20/0049/HOUS  7 Clappers Lane  Extension to outhouse  2/2/20   
SDNP/20/01347/HOUS  Perching Holt  Extension and alteration to outdoor space  tbc   

 

20/027/PM.        Planning Applications. 

  1. SDNP/20/00670/HOUS Erection of a single storey garden studio, with bathroom and kitchenette for use as a children’s den. 
    Perching Sands Farmhouse Edburton Road Fulking BN5 9LS 

It was noted that: 

a.In the absence of a site block location plan we must object to the application until the correct form is submitted. 

b. The children’s garden room design is out of keeping for the location, out of proportion for a playroom and insensitive to the environment. It appears to be out of direct sight to the house.  

c. Cllrs acknowledged a lack of holiday let accommodation in the village and if this is the intention of the applicant then submission of such a dwelling of good design would be welcomed.  

The council voted unanimously against the application. 

  1. SDNP/20/00649/HOUS Extension linking main house to outhouse.  
    7 Clappers Lane Fulking BN5 9ND 

It was noted that: 

 Cllrs voted unanimously in favour. 

20/028/OM.         Reports from Outside Bodies.   

It was reported to the meeting that the playground is now closed due to Covid-19 outbreak and that inspections of the equipment to re-start once playgrounds are permitted to re-open. North Town Field is currently open to the public if government advice regarding social distancing is observed. 

20/029/OM.         Inter Parish Group Update         

Cllr Joy Dennis mentioned that parishes were looking for a deferment in any decision due to Covid-19 outbreak however at this time Horsham DC are duty bound to continue the process.  

Cllrs raised their concern about the Horsham DC website process to appeal against the Mayfield development. It was overcomplicated and very difficult to navigate. 

Cllrs praised the work of Lambs, IPC and Henfield Council have done good work in leading the appeal against the development. Cllr Healy to contact IPC to find out how Fulking Parish Council can make its financial contribution to the fund.  

20/030/OM.         Information Items.  To receive information and items for the agenda at future meetings. 

The Chairman confirmed that the Annual Meeting of the Parish has been cancelled. 

NALC Has subsequently confirmed that the re-election of Officers has been postponed until 2021. 

20/031/OM.         Correspondence.  To discuss correspondence and respond to correspondence received. 

There was no correspondence received. 

20/032/OM.         Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

The clerk reported to the meeting that an internal auditor had been appointed and that year-end accounts will be submitted in due course. 

20/033/OM.          To set a date of the next Ordinary Meeting: Thursday 2nd July 2020

Bobservation No. 67: Conservation & Covid-19

Image of virus over Fulking EscarpmentConservation Area Conclusion Decision
Recent meetings by the inhabitants of the Downland parishes have reached a decision that, in order to protect the integrity of the Downland area, the Mayfield planning proposal should be moved from just north of Henfield to a situation to the north of Fulking bordered by Clappers Lane in the East, Holmbush Lane in the North, Small Dole in the West and the Edburton Road in the South . Surprisingly, this proposal engendered no objections whatsoever. It is anticipated the work will commence as soon as the Coronavirus runs its course. 1/4/20

Coronavirus Sundries
Great effort by the village led by the Parish Council to help any villagers who may be in need of supplies, prescriptions etc. As a vulnerable oldy my most grateful thanks to them.

Fulking Fair on hold for the minute. I must admit that at this point in time cancellation looks likely. If so it will be announced. Postponement is difficult but not impossible and could tie in with a celebration when (if?) we return to normal.

Bluebells will be good this year and at worst worth a look over the gate. If you phone 271 maybe we can organise individual walks around but this must be strictly accordance to the Government’s rules. Whatever, we will be restricted to a wave as a greeting!