Minutes of Ordinary Meeting Held 7th July 2022 (Draft)

Minutes of the Ordinary Meeting of Fulking Parish Council held on Thursday 7th July 2022 at Fulking Village Hall. 

Present 

Chairman: Cllr Mark Hind 

Fulking Parish Council: Cllr Linda Dyos, Cllr Karen Healy and Cllr Tom Kardos 

West Sussex County Council: Cllr Joy Dennis 

Mid Sussex District Council: Cllrs Colin Trumble, Alison Bennett and Rodney Jackson 

Parish Clerk: Trevor Parsons 

There was one member of the public present. 

The meeting started at 7.30pm. 

22/047/OM.            Apologies for Absence.

Received from Cllr Mehta and Gary Marsh who both have Covid. 

22/048/OM.            Declaration of Members’ Interests. 

No declarations received. 

22/049/OM.            Approve the Minutes of Ordinary Council Meeting of 7th April 2022.  

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting 

22/050/OM.            Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1) Speed Indicator Device 

The Clerk advised the meeting that he had received a quotation from Stocksigns for £173.39 plus VAT for two single track road warning signs for Clappers Lane. Cllr Joy Dennis (WSCC) confirmed that these signs could be installed as they are information signs only. 

Councillors voted unanimously in favour of purchasing the signs which will hopefully result in users of Clappers Lane to drive more carefully. 

ACTION: Clerk to order new signage. 

2) Market Gardens & Conifers 

The noise of dogs barking and the possibility of unlicenced dog breeding continues. Cllr Trumble (MSDC) said he understood the problem however advised the meeting that without specific evidence MSDC cannot take any further action.    

Concerns were raised by councillors regarding the increasing levels of unsocial behaviour in the village. Cllr Trumble advised the meeting that MSDC has a liaison officer called Mandy Cunningham who may be able to offer general advice and support.  

Cllr Dennis advised the meeting that WSCC also have a Liaison Officer who might be able to give us some guidance. 

ACTION: Clerk to arrange a meeting with Parish Councillors and District & County Liaison Officers 

22/051/OM.            Village Hall Update 

Cllr Hind reported at that we are still waiting for the church to formally confirm their agreement to the sale of the village hall for £75,000.  Cllr Hind advised the meeting that the Fulking Village Hall CIO had been formally created, that a bank account was in the process of being opened and that the Expression of Interest in relation to the Community grant scheme had been submitted. We have also been informed that Nigel Kennedy has offered to put on a fund-raising charity concert. 

Action: Cllr Hind to look at ways to regularise the incomes from VHAG, Social Committee and Village Hall revenues. 

22/052/OM.             Asset Inventory and Maintenance 

The Clerk presented councillors with the latest inventory of assets. Presently there is no formal maintenance schedule in place. A reactive stance to repairs is the present policy which seems to work for the most part.  

The annual RoSPA audit of the playground is due later this month. 

22/053/OM.              SDNPA Planning – Gary Marsh 

Sadly Gary could not attend however WSCC and MSDC provided the following reports. 

Cllr Joy Dennis (WSCC) reported 

  • Census information for 2021 confirmed that the population in West Sussex had grown by 9.4% in the last 10 years, whereas East Sussex grew by 3.4%. Horsham District saw a 35% increase in over 65’s. 
  • The South East Transport and Bus consultations are still ongoing  

Cllr Trumble (MSDC) reported: 

  • After four years of deliberations, as part of the District Plan, MSDC has passed its sites allocation for new housing (1093 per year) and has land until 2031.  
  • MSDC is reviewing its Ukraine Family Housing Plans following the central government lead refugee housing for 6 –12 months. 

Cllr Hind thanked the County and District Councillors for their reports and requested that Cllr Gary Marsh send the Parish Council a written report regarding MSDC’s position on traveller site provision.  

22/054/OM.             Information Items.  To receive information and items for the agenda at future meetings. 

None 

22/055/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

None 

22/056/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

The Clerk reported to the meeting the latest financial position which is in line with expectations. We are still waiting for Landbuild to make a start on the Operation Watershed funded repairs in Clappers Lane and Edburton Road hence the larger than normal balance in the deposit account. 

22/057/OM.               To set a date for the next Ordinary Meeting in October 2022. 

Provisionally set for Thursday 13th October 2022. 

Meeting closed at 9.30 pm. 

Minutes of Ordinary Meeting held 7th April 2022

Minutes of the Ordinary Meeting of Fulking Parish Council held on Thursday 7th April 2022 at Fulking Village Hall. 

Present 

Chairman: Cllr Mark Hind 

Fulking Parish Council: Cllr Linda Dyos, Cllr Karen Healy and Cllr Tom Kardos.  

West Sussex County Council: Cllr Joy Dennis 

Parish Clerk: Trevor Parsons 

There were three members of the public present. 

The meeting opened at 7.30pm 

22/019/OM.            Apologies for Absence. 

Apologies were received from Cllr Lucy Mehta (FPC) and Cllrs Trumble, Bennett & Jackson (MSDC) 

22/020/OM.            Declaration of Members’ Interests. 

No declarations were received. 

22/021/OM.            Approve the Minutes of Ordinary Council Meeting of 13th January 2022 

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 

The minutes of the meeting were confirmed as a true record and signed by the Chairman. All Councillors in Favour. 

22/022/OM.            Reports from District and County Councillors.   

Cllr Joy Dennis reported on WSCC climate change and net zero policies including: 

  • Rampion 2 is ongoing to increase off-shore wind energy capability. The new cable will run underground from Clymping to Bolney substation.  
  • Shoreham Port is now producing clean hydrogen for use on Crawley buses 
  • WSCC have some solar panel farms in place 
  • Most primary schools have solar or air source installed. 
  • YES Solar still have grants available from WSCC for residential properties. 

Cllr Dennis advised that oil extraction on a small scale has been happening in the county for the last 50 years. 

Cllr Dennis report WSCC response to ash dieback. The Council is concentrating on trees near A Roads and B Roads and it is estimated that around 20,000 trees need to be felled. WSCC is working with landowners who have ash trees on their land next to a stretch of road where WSCC trees are being felled, to reduce landowners tree-felling costs wherever possible. 

22/023/OM.            Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting.  

1)                  Clappers Lane Speed Limit Request. 

Following on from item 22/009/OM in January 2022 meeting the Clerk applied for a TRO to reduce the speed limit on the whole of Clappers Lane to 30mph. In an email dated 16th March 2022 Nick De Sousa, Assistant Highway Manager at WSCC wrote to FPC to advise that as the Police have no record of communications from Fulking / Poynings residents regarding speeding issues the TRO request has been declined. 

Cllr Joy Dennis advised the meeting that a Speed Policy Consultation will be reporting to WSCC by September 2022 with a decision on “Quieter Ways”, which would include roads like Clappers Lane, will be made by December 2022. If the decision is positive, Fulking Parish Council will apply for a reduced speed limit for Clappers Lane thereafter.   

2) Ultrafast Broadband    

Following on from item 22/010/OM in January 2022, OpenReach extended the deadline for eligible houses to apply for Full Fibre Broadband. The DCMS verification process reduced uptake to under 100% of our target however Colin Warburton now advises that 106% has been reached. There appears to be an issue that not all homes who have pledged for Full Fibre have received an email from DCMS to validate their vouchers. We have asked Cllr Dennis if she can provide us with a list of homes which have pledged but not yet validated their application to ensure they have received the validation email from DCMS.  

3) Market Gardens / Conifers 

The Chairman received an update from Cllr Trumble prior to the meeting to advise that MSDC have not progressed the matter. Unfortunately for residents the dog barking issue remains as bad as ever. 

ACTION: Cllr Hind to contact Cllr Trumble to get a further update on progress.  

4) Queens Platinum Jubilee – Green Canopy 

Cllr Hind reported to the meeting that a Red Windsor tree (also known as “Sweet Lilibet” had been purchased by the Council and it has been planted in North Town Field.    

5) Tony Brooks Memorial 

Cllr Dyos presented the option of a small plaque to be put up in the village hall. Councillors thought this was a good idea and Cllr Dyos will find out sizes and prices for the next meeting.         

22/024/OM.            Downlands School Places.   

Cllr Dennis reported to the meeting that, following an appeal, that all applications from Fulking parents for their children to attend Downlands School in Hassocks had been accepted for September 2022. Cllr Dennis advised that Downlands is always over-subscribed and that she and the County Councillor for Hassocks are scheduling a meeting with the head teacher to discuss the matter further with a view to ensuring the Downland villagers continue to have access to the school. Cllr Hind requested that WSCC formally prioritises places for residents of Fulking and other downland villages due to the transport difficulties they face. 

The new secondary school in Northern Arch, Burgess Hill is due to be completed by end of 2024 which will ease pressure on Downlands.  

22/025/OM.         Ladybrook Spring Update. 

Cllr Hind reported that WSCC have just confirmed approval capital expenditure in this year’s budget to undertake permanent repairs and also that the drainage pipe had been cleared recently as a temporary measure. 

22/026/OM.            WSCC Road Closures 

Fulking, Edburton and Poynings villages are enduring a “Storm of Closures” partly due to a long term project with Balfour Beatty to install ducting in the road for a highway of superfast broadband. The issue is made far worst when the differing agencies close two roads at the same time. Cllr Dennis advised the meeting that she has spoken to the traffic management team to request that no two roads are closed at the same time in the future.   

22/027/OM.            Overnight Parking & Rubbish Dumping 

Cllr Hind outlined the concerns of camper vans parking overnight in laybys in the village. The issue is the rubbish which is then dumped when they leave. Cllr Dennis advised the meeting that rubbish is a MSDC matter and that if a “No Overnight Parking” sign was wanted then the Council would need to apply to WSCC Highways for a Traffic Regulation Order. Unfortunately the Council’s experience of the WSCC TRO process is very poor., Councillors decided to review this ongoing situation.  

22/028/OM.            Local By-laws – Parking & North Town Field. 

Cllr Hind raised the matter of dog fouling in the North Town Field field, despite there being a proper dog waste bin. Cllr Hind advised that Poynings recreation area has MSDC signs showing a £1,000 fine for fouling. The Councillors agreed to investigate further with MDSC. 

ACTION: Cllr Hind to investigate with MSDC. 

22/029/OM.            Village Hall 

Cllr Hind reported that five trustees have come forward and progress on establishing a FULKING VILLAGE HALL Charitable Incorporated Organisation (CIO) is underway with Charities Commission.  

22/030/OM.            Appointment of New Parish Councillor – Tom Kardos  

Tom Kardos has put himself forward to be co-opted onto Fulking Parish Council. Cllr Hind has already briefed Tom as to the challenges Fulking Parish Council faces. 

Cllr Hind proposed Tom Kardos be co-opted on to Fulking Parish Council, seconded by Cllr Healy. 

Unanimously IN FAVOUR. Cllr Hind welcomed Tom aboard.  

22/031/PM.            Planning Application SDNP/22/01214/LDE  

                                   Location: Perching Parva Farm Holmbush Lane Woodmancote     Henfield, West Sussex BN5 9TL  

                                   Proposal: Certificate of Lawfulness (Existing Use) for the use of an existing building for mixed commercial purposes  

The application has not made clear what the current class of use the building is going from / to. Ie is it agriculture? We understand from SDNPA that the building is empty. Fulking Parish councillors voted unanimously AGAINST the proposal.  

22/032/OM.              Reports from Outside Bodies. 

None 

22/033/OM.             Information Items.  To receive information and items for the agenda at future meetings. 

None. 

22/034/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

A quote has been received from Tony Steer to replace the timber from the broken village sign on Edburton Road. To repair and replace the sign will cost £805. Councillors voted unanimously in favour. Clerk to contact Tony Steer to move the matter forward.  

22/035/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

Cllr Hind raise a concern that Council Tax bills evidence an increase in Fulking Parish Council precept by 6.3% despite only applying for an increase of 5%. MDSC advised by email that the increase is calculated on the Band D charge and is higher than 5% because of the decrease in the tax base. Cllr Kardos advised the meeting that he has a clear explanation which he will share on email. 

Cllr Hind raise the matter of Clerk’s Pay Award and advised the meeting that the Clerks pay has increased by 1.8% in relation to 2021/2022 financial year meaning there is back pay to be paid. 

Cllr Hind advised the meeting that he will be speaking to Trevor Leggo CEO of WSALC to establish whether there are rules relating to the increasing of the pay band from the current level 20 band.  

Date of the Annual Meeting is Thursday 12th May 2022.  

Next Ordinary Meeting scheduled for Thursday 7th July 2022.   

 

Bobservation No. 93: Sheena Trist RIP

Sheena Trist is no longer with us. What an inadequate comment for a very good friend who had the distinction of having been a Parish Councillor, Chair of the Parish Council and Parish Clerk at various times. Villagers of her ilk seem to be fewer and fewer these days. Our thoughts go out to Michael and Hollie. We will miss her.

The funeral arrangements for Sheena are: 2 pm on Friday 10th June at St Andrew’s, Edburton, and afterwards at Tottington Manor. All would be most welcome.

Parish Events
I understand that only one member of the public attended the Annual Parish Meeting and can only hope that this might be due to Covid hangover. If it was just apathy I beg you all to get involved in this wonderful village. I have a gut feeling that some villagers have no intention of getting involved in any activities. So be it. The reasons really are not important, but it would be good if the Social Committee gets more active input from Parish Councillors and that villagers make a greater effort to attend and indeed support the Parish Council. It used to be so much better and can be again with a positive approach on both sides.

Fulking Fair
This is going to be a REALLY successful year for Fulking Fair in the North Town Field on Sunday 24 July from 12 until 5pm incorporating the RSPCA fun dog show, live music, Shepherd & Dog bar, Clive Miller’s BBQ, Rushfield’s Pies, Safari pizzas, Indulgent Ice Cream, Teas &Cakes in the Village Hall, Children’s games, Tombola and all manner of stalls. Do please put this in your diary it will be THE village event of 2022.

Annual Parish Meeting

You are cordially invited to:

PLANNING MEETING, ANNUAL MEETING OF COUNCIL & ANNUAL PARISH MEETING on Thursday 12th May 2021 at 6.15pm at Fulking Village Hall. 

Public Participation: There will be a period of 15 minutes set aside at the beginning of the meeting for the public to ask questions or make comments on items on the Agenda. Comments on items not appearing on the agenda can be made at the chairman’s discretion.  

Agenda: Extraordinary Meeting – Planning 

22/036/OM.            Apologies for Absence. 

22/037/OM.            Declaration of Members’ Interests. 

22/038/PM.            Planning Application SDNP/22/01880/HOUS. 

Location: Four Acres Poynings Road Fulking West Sussex BN5 9NB  

Proposal: Extension to existing annexe to create pool and pool enclosure 

Agenda: Annual Meeting of Council 

22/039/AMC Chairman’s Welcome followed by Election of Chairman & Vice Chairman 

Agenda: Annual Parish Meeting 

22/040/APM Apologies for Absence 

22/041/APM Approval of minutes APM 05/05/2021 

22/042/APM   Chairman’s report 

22/043/APM    Reports from District & County Councillors 

22/044/APM.   To consider and agree the Internal Audit Report Letter dated 20/04/2022. 

22/045/APM.   To consider and agree the Annual Governance and Accountability Return (AGAR) for the year ending 31 March 2022 ensuring it accurately presents the financial management of the Council as required by the Accounts and Audit Regulations 2015. 

22/046/APM.   Date of next meeting 

Refreshments.   The public and press are cordially invited to attend. 

Minutes of Ordinary Meeting 13th January 2022

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 13th January 2022 at 7.30pm held at Fulking Village Hall. 

Present 

Chairman:                                      Cllr Mark Hind 

Fulking Parish Council (FPC):         Cllrs Linda Dyos, Karen Healy and Lucy Mehta 

West Sussex County Council:         Cllr Joy Dennis 

Mid Sussex District Council:           Cllrs Colin Trumble, Alison Bennett, Rodney Jackson and Gary Marsh.  

Parish Clerk:                                 Trevor Parsons 

  

There were six members of the public present who raised the following: 

(I) Fulking Fair to be held on Sunday 24th July 2022 

(ii) Raising awareness of the Alternative Energy conversations being held by villagers 

(iii) Contractors acting for WSCC are not removing all the temporary traffic signs once the works have been completed which is causing confusion. 

The meeting opened at 7.30pm. 

22/001/OM.            Apologies for Absence. 

Everyone present – no apologies required 

22/002/OM.            Declaration of Members’ Interests. 

No members interests declared prior to the meeting.  

22/003/OM.            Approve the Minutes of Ordinary Council Meeting of 8th October 2021 and extraordinary meetings 30th November 2021 and 16th December 2021. 

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting. 

The minutes of the meetings were confirmed as a true record and signed by the Chairman. All Councillors in favour. 

22/004/OM.            Reports from District and County Councillors.   

Councillor Dennis (WSCC) reported that budget planning for 2022/2023 were in progress at County level   

Councillor Jackson (MSDC) reported that there was a drop income levels at District level particularly from the leisure centres being closed for a considerable time. Similarly, car parking revenues are also down. District has agreed to use £554k from reserves to reduce the deficit and in addition raise Council Tax by £4.95 per month per household being a 2.8% increase. 

Councillor Jackson reminded the meeting that businesses in the leisure and tourism sectors could apply for government grants. 

Councillor Bennett (MDSC) reported that the District Plan is still being scrutinised in relation to the potential 7,000 new homes which will be required before 2038. Hurstpierpoint, Sayers Common and Albourne may well take the brunt of the increases. 

Councillor Bennett also advised that officers are now qualified to apply fixed penalty notices for fly tipping. 

Councillor Trumble (MSDC) spoke regarding the District Plan informing the meeting that 57% of MDSC land was constrained land (AONB or National Park). This means all new housing is built within the remaining 43% of the district.  

22/005/OM.            2022 – 2023 Precept 

Following the finance review of Parish income and expenditure held in December 2021 where the Clerk laid out a budget of spending for 2022/2023 an increase in precept of 5% would be required to balance revenue against spending. 

According Cllr Hind proposed an increase of 5% raising annual precept from £9,600 to £10,080. Seconded by Cllr Healy. Councillors voted unanimously in favour of the increase. 

ACTION: Clerk to wite to Mid Sussex District Council to request a precept of £10,080. 

22/006/OM.            Matters Arising & Outstanding Actions To clarify and report on actions brought forward from the last meeting. 

Market Garden – Dogs Barking  

Cllr Trumble (MSDC) reported that Environmental Health had visited the site and initially concluded that there was no evidence of breeding at Market Gardens. However, following additional information provided by retired WSCC Councillor David Barling regarding the sale of puppies from adjacent premises, Cllr Trumble advised that he was going to ask the Investigation Office at MSDC to undertake further work. Cllr Marsh advised it was a requirement for premises operating commercial kennels to have the appropriate licences. 

22/007/OM.            MSDC and SDNP representative – Councillor Gary Marsh 

Cllr Marsh is the MSDC representative on the South Downs National Park planning committee. 

Concerns were raised with Cllr Marsh that Consultee Comments made by Fulking Parish Council in planning applications were frequently ignored by SDNPA and Councillors were therefore very dissatisfied with the performance of the planning team within SDNPA. 

An application from last year where SDNPA totally ignored Council representations regarding the negative impact of on-street parking in The Street was given as an example 

In response to a question on G&T sites, Cllr Marsh advised that following the recent assessment of needs undertaken by MSDC (which included Fulking as agreed with SDNPA) there will be no unmet need within the next five years. Post 2028 there may be a need but MSDC will have G&T spaces available to meet any anticipated need identified within Fulking, through the implementation of the District Plan. 

22/008/OM         Ladybrook Spring    

Cllr Hind expressed his thanks to WSCC Highways for recently filling holes by the roadside caused by water runoff and parking cars on Edburton Road and for placing the “ICE” warning signs adjacent to Ladybrook Spring. A capital request for remediation works to Ladybrook Spring has been put forward by Richard Speller Area Highways Manager who visited the site with colleagues. Cllr Hind asked for and received confirmation from Cllr Dennis that she would be supporting this proposal.   

22/009/OM         Clappers Lane Speed Limit request 

Following a concern raised by a member of the public at the October 2021 meeting who noted that the national speed limit of 60 mph applies to this narrow road, the Clerk wrote to all villagers to gauge opinion on the matter. In excess of 40 villagers replied to the Clerk supporting the proposal to reduce the speed limit for the whole of Clappers Lane to be 30 mph. 

Cllr Dennis advised that a proposal to allow lower speed limits, such as 20 mph on rural lanes, is currently being discussed within WSCC. Councillors debated the issue and unanimously agreed in the meantime to apply to WSCC for a TRO to apply a 30mph restriction to the whole of Clappers Lane. 

ACTION: Clerk to apply to WSCC for TRO in line with Councillors decision  

22/010/OM.         Ultrafast Broadband 

Fulking Parish Council, in conjunction with Poynings, has recently been successful in its application for government grants to enable OpenReach to provide Ultrafast Full Fibre Broadband to houses in the centre of the village. This amounts to 95 homes in Fulking. The process begins with eligible houses within the scheme applying for vouchers to the value of £4,000 each. Providing enough residents apply for vouchers to cover the cost of delivering Ultrafast, this will be done. Residents applying for vouchers will be required to upgrade their existing broadband to an ultrafast package with a provider of their choice for at least 12 months. 

The Clerk and Chairman have hand-delivered invitations to apply for vouchers to all 95 houses in the scheme and will follow up further communication as the closing date of 25th February approaches. 

22/011/OM.            Village Hall 

A public meeting was held at the village hall on Saturday 4th December 2021 where Cllr Hind presented a proposal to form a Village Hall Trust to purchase the land and village hall, on behalf of the community, from the Church of England at a cost of £75,000. Reverend Tim Harford represented the Church at the meeting.  

Cllr Hind was aware that some residents have challenged the legitimacy of the Church’s ownership but informed the meeting that Fulking Parish Council had taken legal advice. The advice was received that the Church’s ownership, as recorded at Land Registry, was undoubted and “beyond challenge”. 

At the public meeting following a lengthy question and answer session with Cllr Hind and Rev Harford attendees voted 20 in favour of the proposal and 5 against.  

An online TEAMS meeting to discuss the terms of reference for the fundraising team will be held on Tuesday 18th January 2022 to move matters forward.  

22/012/OM.         Queens Platinum Jubilee – Green Canopy 

Cllr Hind informed the meeting of the green canopy initiative with all councils across the UK being encouraged to plant trees in celebration of the Queen’s Platinum Jubilee. Fulking Parish Council does not own any land therefore it was agreed to approach North Town Field Trust to see if a tree could be planted on this land.  

ACTION: Clerk to write to NTF to see if this can be done. 

22/013/OM.         To discuss a suitable memory to Tony Brooks. 

Tony Brooks was a former Councillor and Chairman at Fulking Parish Council who sadly passed away in December 2021. He made an outstanding contribution to the community whilst he lived in the village. A discussion was held over whether to and how to record his contribution. A number of options including a memorial plaque at the Ladybrook spring were discussed although Councillors were undecided on the best way forward. and decided to consider the matter further later into 2022.This item to be re-considered at the next meeting 

ACTION: Cllr Dyos to investigate production and cost of a memorial plaque. 

22/014/OM.             Reports from Outside Bodies. 

None   

22/015/OM.             Information Items.  To receive information and items for the agenda at future meetings. 

Alternative renewable energy options to be added to the April 2022 agenda. 

22/016/OM.              Correspondence.  To discuss correspondence and respond to correspondence received. 

The Clerk received an email from Andrew Griffith MP office advising that the Community Grant Scheme will re-open to May 2022. A grant will be applied for in respect of the purchase of the village hall.  

22/017/OM.              Financial Matters. To receive the report on the Council’s income and to approve future expenditure. 

The current cashbook of income and expenditure was sent to Councillors prior to the meeting confirming a balance of £4,619.42 was held in the current account and £40,000 held on instant access deposit due to the receipt of the Operation Watershed grant. These works will be carried out in the next three months. 

22/018/OM.               To set a date of Annual General Meeting of the Council and Annual Parish Meeting:  

Date of the next Ordinary Meeting: Thursday 7th April 2022 

Date of the AGM to be Thursday 12th May 2022. 

ACTION: Clerk to set up meetings and invite Councillors via “Office” 

Minutes of Planning meeting held 30th November 2021 (draft)

Minutes of the Extraordinary meeting of Fulking Parish Council (FPC) held on Tuesday 30th November 2021 at 7pm via Zoom. 

Present: Councillors Mark Hind, (Chairman), Linda Dyos, Karen Healy, Lucy Mehta and Trevor Parsons (Clerk) 

The meeting opened at 19:02 

Members of the public were invited to attend the virtual meeting however there were no members of the public in attendance. 

21/089/PM.          Apologies for Absence. – All Councillors present 

21/090/PM.          Declaration of Members’ Interests. – None 

21/091/PM.          Planning matters 

Location: Customary Cottage The Street Fulking BN5 9LU SDNP/21/05523/CND 

Proposal: Variation of condition 4 relating to planning approval SDNP/21/03640/HOUS to change the use of the garage from incidental use to ancillary use, in connection with the main dwelling: 

It was noted 

This application is an amendment to planning application SDNP/21/03640/HOUS approved by SDNPA earlier in 2021. This application seeks to change Condition 4 (see below) from “incidental” to “ancillary” use. 

Fulking Parish Council met on 30th November and all Councillors OBJECTED to this change of use. 

The property is not currently occupied by the owner and is subject to long term rentals 

The Council is concerned about a number of issues relating to this change of use: 

1) “Ancillary” use will allow the out building to be used as a holiday let. The Council is concerned that access to the outbuilding is via an apparent legal right of way along a narrow bridleway. Use as a holiday let would lead to a constant stream of cars along this narrow route causing a danger to bridleway users and destroy the character and appearance of the local area. 

2) We believe “ancillary” use will be in breach of SD25 as the the building will no longer be a garage. 

3)  It is unclear if the previous house extensions were pre or post 18/12/2002, as the house plans are not included with the application. We believe that this application may contravene policy SD31 as the size of an ancillary building is relevant when assessing an application that is subject to the parameters of policy SD31 

Should SDNPA be minded to approve this change of use Fulking Parish Council requests that a condition be added that it cannot be used as a separate holiday let dwelling. 

Condition 4: 

The detached garage/outbuilding, hereby permitted shall only be used for purposes incidental to the occupation and enjoyment of the dwelling known as Customary Cottage. It shall not be used or occupied separately or severed from the main dwelling. 

Reason: To ensure that the outbuilding is used only in connection with the existing dwelling to safeguard the amenities, character and appearance of the local area through the management of uses within new development in the area. 

21/092/PM.          Planning matters 

Location: Arbor Vitae The Street Fulking BN5 9LU SDNP/21/03914/HOUS 

Proposal: Extension to swimming pool plant room. Erection of single storey artist’s studio to rear of garage in walled garden 

It was noted that there was no material change to the original application and councillors UNANIMOUSLY APPROVED this new application. 

The meeting closed at 19:33 
Date of the next Ordinary Meeting: Thursday 13th January 2022. 

Minutes of Planning Meeting 2nd September 2021

Minutes of the Extraordinary Council Meeting Fulking Parish Council held Thursday 2nd September 2021 at 7.00 pm held at Fulking Village Hall.

Present

Chairman: Cllr Mark Hind Fulking Parish Council (FPC): Cllrs Linda Dyos, Karen Healy, Samantha Leader and Lucy Mehta

Parish Clerk Trevor Parsons

The owner of Arbor Vitae attended the meeting and was invited to run through the planning application. No other members of the public were in attendance.

The meeting opened at 7.00pm.

21/072/PM. Apologies for Absence. – none

21/073/PM. Declaration of Members’ Interests. – none

21/074/PM. Planning matters

Location: Arbor Vitae The Street Fulking BN5 9LU SDNP/21/03915/LIS.

Proposal: Extension to swimming pool plant room. New porch on rear elevation of studio at side of house. Erection of single storey artist’s studio to rear of garage in walled garden

It was noted that:

Councillors examined the application and there were no objections raised. The improvements are out of sight from the road and the South Downs and in keeping with the rest of the property.

Four Councillors voted IN FAVOUR with one Councillor NEUTRAL

Date of the next Ordinary Meeting: Thursday 7th October 2021

Minutes Ordinary Meeting 7th October 2021 (Draft)

Minutes of the Ordinary Council Meeting Fulking Parish Council held Thursday 7th October 2021 at 7.30pm held at Fulking Village Hall.

Present

Chairman: Cllr Mark Hind Fulking Parish Council (FPC): Cllrs Linda Dyos, Karen Healy and Lucy Mehta Parish Clerk: Trevor Parsons

There were two members of the public present.

The meeting opened at 7.30pm.

Bob Rowland informed the meeting that the Fulking Village Christmas Party will be held on Saturday 11th December 2021 in the Village Hall and the Fulking Fair will be held on 24th July 2022.

Action: Clerk to invite County and District Councillors to attend Christmas Party

An open discussion was also held regarding vehicles travelling too fast on Clappers Lane where the National Speed Limit applies. Councillors agreed that this is a concern to many residents and it was agreed to add this topic to the January 2022 agenda to discuss possible solutions.

Action: Cllr Healy to discuss options regarding speed limits with Cllr Joy Dennis of WSCC.

21/075/OM. – Apologies for Absence.

All Councillors were present

21/076/OM. – Declaration of Members’ Interests. None declared

21/077/OM. – Approve the Minutes* of the Ordinary Meeting of 29th July 2021 and Extraordinary Council Planning Meetings of 5th August 2021 & 5th September 2021

The minutes, subject to any amendments, to be approved and signed as a true record of the meeting.

The minutes of the meetings were confirmed as a true record and signed by the Chairman. All Councillors in favour.

21/078/OM. – Councillor Vacancy.

Samantha Leader resigned from the Council on 24th September 2021 as she and her family have moved to Henfield. She will be missed by everyone in the village where she played such an active role in bringing the community together. Bob Rowland confirmed that

Samantha’s stepping down would be a big loss to the village. It was agreed that a small gift be sent to Samantha for all her work.

Mid Sussex DC have been notified of the departure and a Councillor Vacancy notice has been attached to the noticeboard and posted on fulking.net.

Cllr Hind has been previously approached by a villager who had expressed an interest for Co-option and he will pursue the matter further and advise Councillors accordingly of his discussions.

Actions: Cllr Hind offered to arrange the gift for Samantha and to contact villager.

21/079/OM. – Reports from District and County Councillors.

Due to an error where the Clerk failed to invite District & County Councillors to the meeting there were no reports received. The Clerk has subsequently emailed his apology to District and County Councillors.

21/080/OM – Market Gardens

Concerns were raised about the excessive barking of dogs from the direction of Market Gardens and Environmental Health at MSDC have agreed to contact the owners with a view to resolve the matter.

Fulking Parish Council also met with representatives from MSDC and SDNPA to express concerns over the Planning Inspectors Decision and the potential for future expansion at the site.

21/081/OM. – Fulking Parish Council Budget 2022/2023.

The Clerk advised Councillors that the Precept for 2021/2022 was £9,600. A budget for 2022/2023 needs to be prepared which will include costs which will be incurred in relation to the village hall which should be included in the budget. From this information a request for Precept will be made to MSDC in January 2022.

It was agreed to hold an extraordinary meeting in early December to discuss further the budget for next year.

Action: Clerk to arrange meeting in early December

21/082/OM. – Matters Arising & Outstanding Actions: To clarify and report on actions brought forward from the last meeting.

• Operation Watershed

The Active Community Fund Application was submitted to WSCC for a grant to repair and reinstate overgrown ditches in Edburton Road and Clappers Lane. A grant of around £26k has been sought for these works. A decision is awaited.

• Streetlight

The new streetlight has been installed in Clappers Lane to replace the lamp knocked down by an anonymous speeding van driver. UK Power Network have been paid to reconnect the lamp however the work is still to be done.

Action: Clerk to chase the contractors for an update on light connection

• Finger Post

An order for a replacement post was made on 17th May 2021 from JAKK Country Signs however we still await delivery.

Action: Clerk to chase up the request.

• Ram Pump Information Board

Cllr Hind advised the meeting that the information board is being produced and is expected to be installed by the end of the year.

21/083/OM. – Playground Maintenance

The RoSPA annual inspection report for the playground in North Town Field raise a number of amber warnings which required attention. The playground was surveyed by Playsafe Playgrounds Limited of Midhurst and a quotation for £1,499 plus VAT was presented to the meeting.

Councillors voted unanimously to accept the quote and to proceed with the works as quoted.

21/084/OM. – Village Hall Update

Agenda item 21/060/OM in July 2021 Ordinary Meeting reads “Although the Council is of the opinion that this registration is valid, to avoid any uncertainty it is to take legal advice from Surrey Hills Solicitors a firm recommended by the West Sussex Association of Local Councils (WSALC)”

Fulking Parish Council have now received legal advice from Ian Davison partner of the above firm which is that “the Land Registry is beyond challenge” and ownership of the land and village hall sits with the Church.

Cllr Hind advised the meeting that negotiations have restarted with Rev Tim Harford and that a formal meeting with representative’s of “VHAG” (Village Hall Action Group) be arranged to advise on progress.

Action: Cllr Hind to arrange meeting with VHAG representatives

21/085/OM. – Clappers Lane Water Leak Survey

Meetings have taken place with Councillors, WSCC, South East Water and Southern Water to identify all the leaks along water pipes in Clappers Lane. The road has been closed for several days during September for emergency works to be undertaken.

21/086/OM. – Reports from Outside Bodies.

None

21/087/OM. – Information Items. To receive information and items for the agenda at future meetings.

21/088/OM. – Correspondence. To discuss correspondence and respond to correspondence received.

WSALC AGM is set for 29th October 2021 and councillors have received an invite to this virtual meeting.

A letter has been received from Andrew Griffiths MP offering the council his support in relation to grant applications and community funding.

21/089/OM. – Financial Matters: To receive the report on the Council’s income and to approve future expenditure.

The current cashbook of income and expenditure was sent to Councillors prior to the meeting confirming a balance of £10,544.04 was held in the current account and £13,048.65 held on instant access deposit.

The new finger post (£1,000) and playground maintenance (£1,500) were costs over and above the planned budget for 2021/2022 however sufficient reserves are held in the above accounts to cover these expenses.

Date of the next Ordinary Meeting: Thursday 13th January 2022

The meeting closed at 9.00pm.

Bobservation No. 86: Tony Brooks

Image of Tony Brooks at Fulking FairSadly, Tony Brooks passed away on Sunday 17th October as the result of a stroke and after some 5 years of Alzheimers, the latter eighteen months of which were spent in a nursing home. He was 89.
His total involvement with Fulking was greater than any other villager in the thirty years I have been in Fulking. His advice and help was always available and his engineering background very useful.
Tony and Doris first came to Fulking in 1965 when they purchased the nursery garden at Hillbrook. Over the next 50 or so years he was involved, one way or another, with everything in the village. Having lived in a mobile home on site for 5 years he obtained planning permission to build a bungalow and proceeded to build it himself! The nursery closed in 1998.
Tony’s activities included being elected to the Parish Council and subsequently becoming Chair, and being a backbone of the village Social Committee. He was very active in the Village Hall Action Group improving and maintaining the village hall.
The author of a most comprehensive history ‘The changing Times of Fulking & Edburton 1900 to 2007’, which details the history of practically every house, the profit from which (several thousand pounds) he generously donated to the St Andrews restoration fund. Subsequently he wrote a Volume 2 covering 2007 to 2015. He also wrote a history of the Shepherd & Dog pub. Copies of these books may be available in due course for a donation to the Alzheimers Society.
While his death does not come as a shock it does bring back many memories of what, in these troubled times, seems to have been so satisfying.
The funeral will take place at the Downs Crematorium, Bear Road, Brighton on Thursday 4 November at 1pm.
Lastly, Doris we are thinking of you and send you all our love.