Minutes of Ordinary Parish Council Meeting held at 7.30 pm on 13^th July 2017 at the Village Hall, Fulking

Present: Chairman Miles Firth, Councillors Kate Watson and Linda Dyos, Clerk to the Council Derek Blackhall, MSD Councillor Colin Trumble, WSC Councillor Joy Dennis, and 4 members of the public.

The Chairman welcomed everyone.

Apologies:  Michael Trist, Mark Hind, and Anthony Watts Williams.

Please will all Councillors or district/county council representatives ensure that they notify the Clerk of any possible non-attendance, ideally 24hrs before the meeting.

Declarations of Interest: None.

1. The minutes of the previous meetings held on 6^th March, 11^th & 13^th April, and 11^th & 18^th May, having been previously circulated, were taken as read, approved and signed by the Chairman.

2. Matters Arising:

2.1 Clappers Lane Unsuitable for HRVs sign-Richard Speller has estimated the cost of a replacement sign to be £250, but that WSCC will not fund it. The Parish Council approved the funding.

2.2 Ladybrook Spring maintenance update-to be discussed at the meeting after next. Action: Michael

2.3 Drainage along Edburton Road-dropped from the agenda.

2.8 Proposed parking measures West of Lady Brook Spring-Joy will contact Derek to arrange a visit and discuss the benefits arising and regarding possible ‘personally approved funding’. Action: Joy Dennis

2.9 Hillside bridle path drainage-The contractor is not planning to do anything; Miles has told him this is a real issue.

2.10 Flooding on Poynings Road & ‘the Deans’-dropped from the agenda.

2.11 Preston Nomads entrance-Linda reported she had been informed there were no funds available this year.

3. Highways

Gullies/Drains

As usual, any problems/blockages must be reported to

http://love.westsussex.gov.uk/Reports or 01243 642105. Please pass info to the PC for its records.

The Parish Council must be informed of highways/flooding issues for them to follow up; please send incident numbers to the Parish Clerk. Richard Speller has an interest here.

4. Reports from WSCC & MSDC.

4.1 In MSDC, the District Plan has not yet been signed off by the inspector; the SDNPA believe their plan could be adopted by July 2018; our District Councillors remain available to discuss infrastructure issues which would of necessity need to include project plans; there are no ‘Grenfell’ type issues in Mid (or West) Sussex-the NHS are responsible for checking their buildings; there is to be a play spaces/green spaces asset management task undertaken. Colin agreed to supply Derek with a list of all MSDC traveller sites. Action Colin.

4.2 WSCC-Joy reported there is a new road level speed indicator available, should the Parish wish to use it; and that she is on several County committees.

5. Comments from the floor:

In response to a query regarding the situation of the MSDC Plan being ahead of the SDNPA Plan; it was noted FPC come under the SDNPA arrangement

6. Clappers Lane.

It was noted there had been a separate residents meeting, 40 attended, and the minutes had been circulated to all residents. It was agreed to consider options at the forthcoming meeting with Joy. Whilst there were several suggestions for arrangements, it was noted private resident’s agreements were paramount.

 7. Other matters.

7.1 Operation Watershed-it was noted Edburtons had not yet set a start date for the work. Derek to chase.

7.2 Transparency-A bid for funds has been sent.

7.3 Annual procedures review-Derek will circulate each procedure for update and approval at the next meeting; it was noted there is likely to be very few amendments from last year. Action Derek

7.4 NTF insurance-It was noted there was a separate policy taken out for the fair; and that Derek would find out if our policy covered the event going forward. Action Derek

7.5 Playground inspection/maintenance-It was noted the ROSPA report was very positive-Derek to circulate to all Councillors; and that necessary maintenance had been carried out and paid for by FPC. There is a possible issue with the playground seats-Kate will investigate.

7.6 The Clerk’s proposed 2018 meeting dates were approved as 11^th January, 12^th April, 12^th July, 11^th October, AGM 3^rd May.

8. Financial matters

The following cheques have been processed since the last PC meeting

NB Advance email acceptance must be obtained from the Parish Clerk in all cases before using an emergency cheque in order to ensure full financial compliance whilst ensuring as far as possible suppliers are paid in the month the invoice is received-this meets SSALC best practice advice. 

strong>meeting closed at 8.26pm.</strong

FULKING PARISH COUNCIL
Minutes of the Fulking Parish Council Planning Meeting
Held in the Village Hall, Fulking
on Thursday 20th July 2017 at 6.30pm

Present: Miles Firth (Chairman), Councillors Kate Watson, Mark Hind, Linda Dyos and Clerk to the Council, Derek Blackhall
10 members of the public were present
Apologies for Absence: Michael Trist

Declarations of interest: None

Meeting opened at 6.30 pm

Prior to the meeting, there were two requests by members of the public to speak.

The following matters were discussed:-

• Conversion of Garage into Annex and construction of two bay timber carport.

SDNP/17/03246/HOUS The Cabbage Patch Clappers Lane Fulking BN5 9NH

This was regarded as a significant development, not highly visible; and the plot supports the plan; it was not regarded as an exciting area development; the plan seemed slightly misleading, and whilst it represented yet another larger property request in the Parish, there did not appear to be any planning issues, and the proposal appeared suitable for its purpose.
The resulting vote was an overall NEUTRAL.

SDNP/17/02025/FUL The Dales Poynings Road Fulking BN5 9NB

• Erection of a 2 storey detached dwellinghouse over basement accommodation, with new garage and pool, following the demolition of existing dwelling, garage & pool.

It was noted that this resubmission showed no changes in the elevation, no longer included the sweeping drive, and the materials now appeared more sympathetic to the area. The remaining objections surrounded the general style of the overall proposal not being in keeping with the other Parish buildings, its prominence in terms of tree cover and Dark Skies, and it is still visible from the road.
The resulting vote was 1 NEUTRAL and 3 OBJECTIONS.

SDNP/17/01505/HOUS Hillbrook Clappers Lane Fulking BN5 9NH

•  Demolition of existing conservatory and part of ground floor. Construction of extension to the ground floor. Removal of existing roof and construction of new pitched roof with accommodation at first floor level. Demolition of existing summerhouse

It was noted from this resubmission that the previous objections in respect of the building materials, appearance of being rushed, and the design standard no longer applied due to the evident improvements in this submission; that were a lot of objections on the SDNPA website; and that a balance needs to be struck between the existing site and this proposal; but the following issues noted by the Parish Council previously still apply:

• The site’s visibility from the South Downs and Clappers Lane
• Not in keeping with local housing – no other chalet style properties in Fulking
• Acknowledged that while the site would not be over developed; and some site improvement is still needed if approved (e.g. garages).
• These issues (and others previously raised by resents) conflict with the Mid Sussex and SDNP Local Plans in respect of  maintenance of views / landscape appearance.

The resulting vote was 1 SUPPORT, 2 NEUTRAL, and 1 OBJECTION.

The meeting closed at 7.12pm