2009 10 08 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 8 October 2009 at 8.00pm

Present: Chairman Mrs Jenny Vaughan, Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar, Mrs Pamela Rowland and Clerk to the Council Mrs Paula Hazard.

Apologies for Absence: None

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

Minutes — The minutes of the meeting held on 9 July 2009, as previously circulated, were approved, accepted and signed by the Chairman.

Highways: An update on the status on outstanding issues previously reported to WSCC Highways was given. These were:-

Blocked stream pipe near The Sands – Works completed.

Blocked gullies at Old Wood/Holmbush Lane junction Works completed.

There was no further information about the request for a non-skid surface at the northern entrance to Clappers Lane.

The recurring flooding problems at the Shepherd and Dog stream culvert and at the bend opposite Four Acres had been reported to WSCC Highways.

The street light at Stammers Hill had often been on during the day due to overhanging branches. This had been reported to EDF but they had advised that they were no longer responsible for street lighting maintenance. Therefore tree work would need to be arranged. It was agreed to find out when NTF have any tree work planned and try to do all this work at the same time to save on costs.

Preston Nomads: The PC had received a response to their letter about speeding and the large size of coaches being used. The letter from PNCC was read out which Cricket Club acknowledged these concerns and agreed to advise drivers to adhere to the speed limit. The club also said it would also raise the issue of large coaches but thought that resolving this may be constrained by economic factors.

PNCC had announced that they were planning to provide six parking spaces for residents of Clappers Lane. Councillor Brooks explained the details of the proposed plans which were still under negotiation and were seen as providing a solution to the parking problem there. It was discussed how it was envisaged that the parking spaces would be charged for but the exact details remained to be finalised. The PC took questions from the floor and Councillor Brooks said that it was important to gauge the number of residents interested in using the parking spaces. Linda Dyos offered to canvass local opinion.

North Town Field: Ongoing maintenance The possibility of being given help by the Hurstpierpoint maintenance team had been explored but it transpired that they were overstretched. Therefore it was still hoped that somebody could be found to do this work at a reasonable cost. A working party took place in September to clear the sprayed nettles, brambles and to carry out general gardening and tidying work.

Permanent play surface and play equipment: Chairman Jenny Vaughan and Councillor Pam Rowland had met with Hollie Trist and Anna and Lily Frost to discuss the type of play equipment that their age group would like. The equipment that they are interested in can be found at Buckingham Park and the Clerk will contact Adur District Council to find out who the suppliers are and the issue will be researched further. A new type of surface to replace the barkpit will also be looked into. It was suggested that it would be worth contacting Slaugham Parish Council as they had recently had a new play surface installed. It had become clear from discussions that fund raising would be necessary as the cost would be quite substantial.

Mowing: The mowing had now been carried out on a more regular basis by Danny Flynn. He had also sprayed the nettles around the edges of the field in time for the working party to clear the nettles.

Public Liability Insurance: The NTF Trust were now looking at this and were trying to find a property solicitor who could give both bodies legal advice about the insurance position.

Fly-Tipping at the Bostal: The farm manager had established that the land at the entrance area to the Bostal was not part of the private farm land and would now be speaking to the National Trust about ownership of the land.

Phone Box: BT planned to remove the telephone connection unless the village was prepared to pay 300 per annum to keep it going. The Parish Council could buy the phone box itself for the nominal sum of 1 but that would mean that the telephone connection would be removed with no possibility of reinstatement and the PC would be responsible for maintaining and insuring it. The PC canvassed opinion as to whether the PC should fund the annual telephone costs and how this could be achieved. This was in light of the fact that mobile phone coverage is poor in parts of the village and the village is often subject to power cuts. There was support from the meeting but subject to the view that the village did not think they should fund it. County Councillor Peter Griffiths recommended that the PC contact Action in Rural Sussex to see if they knew of any funding initiatives.

Diverted Footpath 4dF: It had been brought to the PC’s attention that footpath 4dF had been diverted. It was reported to WSCC Rights of Way and they were now handling the situation with the owner of the land. WSCC had advised the PC that there was an outstanding diversion application in Fulking but said that they could not confirm whether it related to this footpath until the application came up before the Rights of Way Committee at which time the PC would be consulted.

Reopening of Bridleway 11F: The PC had been asked if it could help with getting this bridleway reopened as it had been blocked for some time. The PC had contacted WSCC Rights of Way and the South Downs Joint Committee. SDJC had now formally advised the landowner that he had two options. These were to either allow SDJC to install 2 hunt gates and appropriate way marking on the line of the legal right of way or to apply to WSCC Rights of Way for a diversion order.

Development at land opposite 45 Clappers Lane (Lower Kents): The PC had been in touch with MSDC Enforcement Officer John Arnold about the ongoing and obvious development at this site. The latest letter from John was read out which stated that the owner had been invited to either cease the breach of planning control or make a retrospective planning application.

South Downs National Park: Councillor Corner talked about proposals for how the South Downs National Park Authority membership will be organised with a particular focus on representation by Parish Councillors. He had attended a recent meeting which had discussed this. It currently looked like there would be between 6-8 Parish Councillors that would be elected to serve as part of the board to represent the entire Park area. DEFRA had asked for submissions on how representation should be set up at the Parish Council level. Councillor Corner had detailed his submission and sent this to DEFRA. The PC supported this view and it was agreed that the Clerk should write to DEFRA to formally support this view on behalf of the PC.

Overhead Power Lines: Councillor Brooks had been in contact with EDF who had clarified the issue of putting power lines underground. It was very unlikely that power lines on the pylons in Fulking would be buried underground as it would be prohibitively expensive. Councillor Corner said that he had been advised a couple of years ago by the South Downs Joint Committee that it would cost EDF at least 500,000 per kilometre. The power lines in the Cuckmere Valley that had been buried underground were not the lines on pylons but the lines on the wooden poles.

Crimestoppers: Carolyn Randall, Area Manager of Sussex Crimestoppers, gave a talk about its background and operations. She gave examples of cases that had been helped by Crimestoppers and stressed that one of the key features of the service is the guarantee of anonymity for callers.

Financial Matters: The Chairman and Vice Chairman signed off the interim audit, cheque list and cheque stubs.

AOB: County Council Update – County Councillor Peter Griffiths gave an update to the meeting about Highways, the recent County Local Committee meeting and his work on the organisation of special schools in Mid Sussex. He said that he would follow up the PC’s request for a non-skid surface at the northern entrance to Clappers Lane.

District Council Update District Councillor Gina Field talked about her work on the Better Lives initiative with a focus on demonstrating that current licensing legislation is inappropriate for large outdoor events. The Better Lives committee has agreed to go to Full Council with the proposal that they put a request to the Secretary of State for separate legislation. She also talked about Core Strategy, Heritage Planning Policy, and Community Hub initiative.

The meeting was opened up for local residents to raise any issues.

The PC was advised that the dog at the Market Garden site had been continually reported to the Dog Warden who had advised that as there were outstanding fines, they had the powers to impound the dog.

The PC was asked what it was doing about the damage to the tiles of the Pump House which had previously been reported to the PC. Councillor Brooks thought that this should be the responsibility of the National Trust. Clerk to follow up with Charlie Cain of the National Trust

The problem of dog fouling along the footpath alongside 45 Clappers Lane was reported. CC Peter Griffiths said that he would investigate whether it was possible to have an official sign installed to try to address this problem.

Date of Next Meeting: 14 January 2010, 8 April 2010, 8 July 2010.

The meeting closed at 9.30

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2009 05 07 PC Minutes

Minutes of the Annual Meeting of Fulking Parish Council held at the Village Hall, Fulking on Thursday 7 May 2009 at 8.00 pm

Present: Chairman: Mrs Jennifer Vaughan, Vice-Chairman: Mr Tony Brooks, Councillors: Mrs Jennifer Parmar, Mrs Pamela Rowland and Clerk to the Council Mrs Paula Hazard.

The clerk asked for nominations for Chairman, Vice-Chairman and Chairman of the Planning Committee.

Mrs Jennifer Vaughan was nominated as Chairman by Mrs Pamela Rowland and seconded by Mr Tony Brooks. The vote was unanimous and Mrs Vaughan was duly elected Chairman.

Mr Tony Brooks was nominated as Vice-Chairman by Mrs Jennifer Vaughan and seconded by Mrs Jennifer Parmar. The vote was unanimous and Mr Brooks was duly elected Vice-Chairman.

Mrs Pamela Rowland was nominated as Chairman of the Planning Committee by Mr Tony Brooks and seconded by Mrs Jenny Vaughan. The vote was unanimous and Mrs Rowland was duly elected Chairman of the planning Committee

Apologies for Absence: Richard Corner

The minutes of the meeting held on 1 May 2008 were read, approved and signed by the Chairman. The PC proposed that in future the current arrangement for the publication of the minutes would continue unless there were any strong opinions against doing so. This arrangement involved not reading out the minutes at the meeting but posting draft minutes on the notice board and the website before the meeting where the minutes were approved.

Matters Arising: None

AOB: None

Chairman’s Report

Planning: During the period May 2008 to April 2009, 15 applications were received. Of these 9 were granted, 2 were refused and 1 withdrawn. 3 were under consideration.

Market Garden Site: The case came to court and Mrs Hearn pleaded guilty and was fined for failing to comply with the Breach of Condition notice. The PC chased up Development Control to ensure specific requirements for outstanding conditions were complied with. MSDC advised towards the end of last year that they regarded all conditions as having been complied with and discharged. It seemed that external light pollution was still an issue for residents in Clappers Lane. The PC had suggested if photographic evidence could be provided to the PC then this should make a more powerful case so that the PC could pursue the issue again.

Finance: The Parish precept for 2009/10 has been set at 5,776. The accounts for 2008/09 were currently being prepared. The PC thanked Nick Hughes for doing the internal audit last year.

Highways and rights of way: DDMO Perching Drove. The matter of the Permissive Path Agreement had now been concluded. Communications with the landowner had shown that the situation could not be taken any further formally but he had agreed that continued use of the path would be permitted for villagers.

‘Unsuitable for HGV’ signs had been placed at northern end of Clappers Lane.

The PC had requested a non-slip surface at exit of Clappers Lane onto A281. This was still under consideration by WSCC.

New fittings had been fitted to the street lights at the bottom of Stammers Hill and Fulking Cottage.

Culvert work was carried out outside Hillbrook in September 2008.

Several issues of flooding and blocked gullies had been reported to WSCC. The work to rectify these problems was scheduled to be carried out.

North Town Field: The grass cutting contractor, Danny Flynn, had continued to cut the grass in the North Town Field (NTF). Foster Playscapes were again hired to do the monthly safety checks, and ROSPA to do the annual check.

A new entrance to the field had been proposed and the works for this had been completed. A grant was received from West Sussex County Council for half the cost and the remainder was funded from NTF Trust, Social Committee and the precept.

There was a possibility of a grant being available for new playground equipment but this issue needed further meetings to define what was needed and to liaise with the NTF Trustees.

The barkpit in the play area had been topped up

Following a survey, major tree work had been carried out on trees particularly around the play area for safety reasons.

Working Parties from the PC, NTF and the residents had been carried out, clearing areas of undergrowth which were encroaching on the field.

Preston Nomads: No further news, developments or meetings had occurred but there was now a new Chairman and the PC were hoping for better communications.

National Park: The decision had been made to create a South Downs National Park which would include Fulking. There was no detailed information as yet but our County Councillor would press for full democratically elected decision-makers particularly in respect of planning.

Village website: James Lightfoot had now taken over the website. He had updated it and it was running smoothly. The PC minutes were now published within a month of PC meetings. The Annual Return was also posted.

Pigeon Post: Thanks were given to Aidan Walker for taking over and running this. The PC also gave thanks to Tony Brooks for organising the printing of hard copies, the people who distributed it and Bob Rowland for funding the printing for this year.

Action in Rural Sussex: A survey had been placed in Pigeon Post for the top three priorities for the village. The themes chosen were Allotments, Community Shop and Community Transport. Allotment garden sharing was suggested as no land was available for allotments. Community Transport – The possibility of no 17 bus being re-routed via Fulking connecting Horsham to Brighton had been raised by Chris Gildersleeve. It was a very good idea but needed village support for it to be implemented. Community shop at present no progress.

Fly Tipping at Bostal: This was being monitored and the possibility of installing a gate was being looked into.

Freedom of Information Act: The Freedom of Information Publication Scheme had been adopted.

Village Plan: This was under discussion.

Local Reports and Guest Speaker

The Chairman read out a report from the Tree Warden Barry Leppard.

The Police Community Support Officer for Fulking, Eve Todhunter, gave a short talk about her role supporting Fulking and several other surrounding villages.

The Chairman read out the Neighbourhood Watch report from Richard Corner.

David Fletcher, Leader of the Henfield Area Response Team (HART), gave a presentation about the work of the HART team and how they supported the Ambulance service by responding early to serious medical conditions particularly those that benefitted from treatment by a defibrillator. He explained what would be involved if Fulking wanted to keep its own defibrillator and provide a similar service.

National Trust warden Charlie Cain gave a talk about the work of the Trust in the Devil’s Dyke Estate area and talked about particular issues concerning management of the land.

The Chairman read out a report from County Councillor Mr Peter Griffiths. District Councillor Mrs Gina Field talked about the origins and functions of Mid Sussex District Council and the role of a District Councillor.

The meeting was opened up to the floor and a reminder was given that if issues were raised at the APM then they could not be discussed until the following APM. Therefore the best forum to deal with issues was at the ordinary Parish Council meetings. The issue of parking in Clappers Lane was raised and it was requested that this was dealt with as part of the regular Parish Council process.

Date of the next meeting to be arranged. The meeting closed at 9.25 pm and refreshments were served afterwards.

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2009 04 09 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 9 April 2009 at 8.00pm

Present: Chairman Mrs Jenny Vaughan, Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar and Clerk to the Council, Mrs Paula Hazard.

Apologies for Absence: Mrs Pamela Rowland

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

The Chairman reminded the meeting about the current arrangement regarding publication of the minutes. The trial arrangement of not reading out the minutes but posting draft minutes on the notice board and the website would continue until the next Annual Parish Meeting, at which point public opinion would be re-canvassed.

The minutes of the meeting held on 8 January 2009, as previously circulated, were approved, accepted and signed by the Chairman.

Rights of Way: DMMO 07/01 Perching Drove. A response had been received from the landowner to the PC s request to review whether a Permissive Path agreement could be put in place. The landowner cited the judge’s ruling from the Hearing which stated that the Drove had always been a private road and once the matter had been referred to the Secretary of State, the PC were not in a position to make any separate contracts or agreements. He reassured the PC that he had no intention of revoking his verbal agreement which allowed villagers continued use of the path during daylight hours and he would endeavour to ensure this informal agreement would continue if he were ever to sell his property. The PC therefore intended to let the matter rest.

Highways: The PC had reported a number of issues to WSCC Highways. These were:-

Flooding at Brook House and Hillbrook Nursery — WSCC Highways had responded that a contractor will dig a drainage grip in the west verge leading to the existing pipe running into the new culvert. This should help to clear any standing water from the causeway.

Blocked stream pipe near The Sands — WSCC Highways had responded that a contractor will clean out the sand from the ditch to allow the covered pipe to be cleaned out, which they thought should prevent surface water from flowing across the causeway.

Blocked gullies at Old Wood/Holmbush Lane junction — WSCC Highways had responded that a contractor will dig out the existing grip into the culvert at the junction to improve drainage. The damaged barrier adjacent to the culvert will also be repaired.

The PC had also written to WSCC Highways to chase up its request for a non- skid surface at the northern junction of Clappers Lane. Highways had now responded that the Accident Investigation & Prevention Section at County Hall will investigate the accident pattern at this junction with regard to any remedial measures that may be considered. The problem with the surface of the road at Clappers Lane breaking up in parts had also been reported.

The ‘Unsuitable for HGVs’ sign was in place at the northern end of Clappers Lane. The sign at the village end had not been accepted by nearby residents. These residents no longer lived in the village.

The new fittings for the streetlight at Stammers Hill had now been sourced and fitted. The streetlight outside Fulking Cottage also now had new fittings.

The streetlight in Clappers Lane had been badly damaged by a recycling truck. This had been fixed by EDF and the PC had claimed back the money for the repair from MSDC’s re cycling contractor SERCO.

A problem with tree branches breaking off at the village end of Clappers Lane had been reported. Councillor Brooks had spoken to the main landowner, however not all the land was owned by him. Councillor Brooks said he would speak to the Tree Warden to assess the condition of the trees.

Market Garden: There had been no further developments.

Preston Nomads: Councillor Brooks reported that the Club had a new Chairman. He would follow this up in the future with a view to arranging a meeting together with District Councillor Gina Field.

North Town Field: The issue of ongoing maintenance of the play area was discussed. Councillor Brooks had potentially found someone to carry this out at a reasonable cost. However, he said that it was necessary to define the tasks that needed to be carried out in order to properly assess this.

The work on the entrance to the NTF had now been completed. A grant for half the cost of the work had been received from WSCC. The outstanding amount had been covered by contributions from the Social Committee, the NTF Trust and the precept. The PC thanked the Social Committee and the NTF Trust for their generous contribution.

The PC was looking into the possibility of a permanent soft surface to replace the barkpit surface. This would save money in the long run due to the high cost of replacing the barkpit on an ongoing basis. WSCC were inviting applications for their Playbuilder fund and the PC were going to investigate whether they would qualify for any money which could cover the cost of a permanent play surface. It was thought that the grant may only be available for completely new projects. County Councillor Peter Griffiths suggested that the PC should also consider applying for funding for this from the Community Initiative Fund.

The idea of new play equipment was also discussed. A suggestion had been received from Hollie Trist about the need for new play equipment and using fund-raising (e.g. sponsored walk) for this. The PC was asked whether they would match whatever money was raised by fund-raising. Other issues would be how to choose the equipment and the problem of how it would be maintained given the current problems of on-going maintenance with the existing equipment. It was agreed that a separate meeting should be arranged with interested parties to explore these issues further.

Foster Playscapes were due to inspect the play area in April. It was a concern that they thought that the barkpit levels needed to be topped up again given that it was done recently at a cost 360. This would have been more costly had Councillor Brooks not sourced a cheaper supplier and helped out with the work. It was agreed that a meeting would be arranged to discuss the barkpit levels. Foster Playscapes confirmed that they would continue to do the monthly inspections at the same cost as the previous year.

The mowing of the North Town Field would continue to be carried out by Danny Flynn. He had confirmed that this would be at the same cost as the previous year.

Both the PC and the NTF Trust had agreed on the proposal for a legal agreement in order to avoid the cost of taking out two Public Liability Insurance policies. However, the savings could be outweighed by any legal costs. The NTF Trust had asked the PC if they knew of anyone that could help draft up a legal agreement. A possible suggestion was made and this person would be contacted.

Affordable Housing: No further information directly affecting Fulking had been received. It was noted that Fulking would fall within the South Downs National Park and that there would be stringent criteria for new development.

Community Transport: An informal poll on whether there would be enough support to reroute no 17 bus through Fulking to Brighton/Horsham had been conducted by Chris Gildersleeve. This had been done via Pigeon Post and the Website. The PC was interested in the outcome of this. Clerk to contact Chris to find out response and to offer survey to be posted on the noticeboard.

Beachdown Festival: The PC was asked to support the idea of having independent noise level monitoring of the festival. Clive Goodridge had proposed to do this and had asked for the formal and financial support of the Parish Council. The details of how this could be achieved were discussed in terms of the purpose, the location and the cost. The main purpose of the monitoring was to define a more representative Background Noise Level than the one currently being used. The Clerk would contact Susanna Kemp to find out more details about Background Noise Level . The PC agreed that the whole issue needed further investigation and discussion before deciding whether it should spend funds from the precept on this.

Councillor Corner updated the meeting about the 2009 Licensing Hearing, highlighting the commitment from the festival organisers to re-measure the Background Noise Level.

Fly-Tipping at the Bostal: Councillor Brooks advised that one of the issues surrounding installing a gate as a solution to fly-tipping had been establishing which land at the entrance area to the Bostal was public and which was private. He was currently discussing this with the landowner of the surrounding private land.

Village Plan: The PC was looking into defining a village plan. Once drafted this would be published in Pigeon Post and posted to the website for feedback from villagers.

APM: The date of the Annual Parish Meeting was 7 May. Two speakers had been arranged, one speaker from Henfield Area Response Team to talk about the defibrillator and one speaker from the National Trust.

District County Councillor Mr Peter Griffiths addressed the meeting about Education and Council Schools, Community Transport and the forthcoming County Local Committee Update meeting. He also advised that if a bridle gate were to be installed at the Bostal it must meet the legal condition of being kept unlocked.

Financial Matters: The Chairman signed off the interim audit, cheque list and cheque stubs.

AOB: The meeting was opened up for local residents to raise any issues.

The problem of overhanging tree branches particularly near the Market Garden site was raised. Councillor Brooks said he would speak to the Tree Warden to look at this area. Also the problem was raised of big tree trunks on the bank of the east side of Clappers Lane near the village end. The landowner explained that constant traffic driving up the bank was eroding the bank and exposing more of the tree trunks.

The problem of the external lighting at the Market Garden site being on all night was raised. The PC reiterated the point made at the previous meeting that if photographic evidence could be provided to the PC then this should make a more powerful case so the PC could pursue the issue again.

Two issues concerning the support of the police were raised. One was that an illegal rave had been held at Saddlescombe the previous weekend and it was queried about how the police could deal with these situations more effectively. The other issue was that a car had been broken into and the owner had not received an effective response from the police. It was suggested that these matters could be directly addressed to the Community Police Officer who would be attending the Annual Parish Meeting.

It was requested whether a more detailed financial breakdown than the Annual Return could be published. The Clerk confirmed that a more detailed financial summary that was produced as part of the Audit Commission process was available. Clerk to ask for this to be posted to the village website.

The planning decision concerning a house that had recently been extended was queried in terms of how such an extension could be passed particularly in a AONB. The planning application had been made a couple of years back and the PC advised that that they did not consider that there had been any planning criteria that could constitute grounds for objection, which was borne out by the Local Planning Authority’s decision to grant planning consent. There was also discussion about cases where final building works changed from the original plans granted consent.

Date of Next Meeting: 9 July, 8 October 2009.

The meeting closed at 9.10

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2009 01 08 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 8 January 2009 at 8.00pm

Present : Chairman Mrs Jenny Vaughan, Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar and Mrs Pamela Rowland and Clerk to the Council, Mrs Paula Hazard.

Apologies for Absence : None

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

County Councillor Peter Griffiths addressed the meeting with an update about Highways, the grant for the North Town Field and the Health Service review. District Councillor Gina Field had sent her apologies as she was unable to attend the meeting due to illness.

The Chairman reminded the meeting about the current arrangement regarding publication of the minutes. The previous meeting s minutes would not be read out but draft minutes of the previous meeting had been posted on the notice board within a month of the meeting and had also been posted to the website. This trial arrangement would continue until the next Annual Parish Meeting at which point public opinion would be re-canvassed. It was confirmed that in future the agenda would be posted on the notice board five working days before the meeting.

The minutes of the meeting held on 9 October 2009, as previously circulated, were approved, accepted and signed by the Chairman.

Rights of Way: DMMO 07/01 Perching Drove. The Chairman read out the letter from Mr Gort-Barten of 6 October 2008, received shortly before the previous PC meeting, which laid out the legal judgement that this was private land. The PC’s reply of 12 December was also read out which asked whether consideration could be given again to putting a Permissive Path agreement in place.

Highways: WSCC Highways had installed ‘Unsuitable for HGVs’ signs at each end of Clappers Lane. However the sign at the southern end was not located in an acceptable place for nearby residents and had been removed. County Councillor Peter Griffiths said he would see if there was any nearby WSCC land that would enable an acceptable location.

The PC had not received any news from WSCC Safety Engineering about the PC’s request to authorise a section of non-skid surface across half of the Clappers Lane northern junction. County Councillor Peter Griffiths said he would chase this up.

EDF were still trying to source suitable street light fittings to replace the worn and damaged ones for the street light at the bottom of Stammers Hill. These would be fitted when EDF was able to source fittings to match the style of the street light.

The fixed rate agreement for the street lights had now expired. EDF had advised that the new fixed rate would be 350 p.a. instead of 100 p.a. As this was such a vast increase, the PC decided that for the time being the street lights would be billed at the variable rate which was currently 160 p.a. This would be reviewed if it was necessary to switch back to a fixed rate.

Market Garden: MSDC Development Control had advised that they had received a landscaping scheme which had been approved and now regarded all conditions in relation to the site as having been complied with and discharged.

Preston Nomads: No further progress.

North Town Field: The problem of the maintenance of the play area was discussed. Councillor Brooks agreed to continue investigating finding someone to help with the ongoing maintenance at a cost that was affordable.

Quotations had been obtained for improving the entrance to the NTF and to better secure the gate. On the basis of these quotations, the PC had applied to WSCC for a grant of 1693. The grant was approved but for only half the amount (850), therefore the outstanding funds would need to be found. Clerk to contact NTF Trust to see if the original quotations could be looked at again with the contractors to see if the quotations could be reduced. If this did not prove possible, the possibility of holding a fund-raising event was suggested.

The NTF Trust had reported that all major tree work had been completed. There needed to be an on-going programme to ensure safety of trees. Councillor Brooks advised that EDF had arranged for a company to assess trees that interfered with the power lines and to carry out any necessary work. EDF would be responsible for the cost of this.

The issue of the PC and NTF Trust trying to avoid taking out two Public Liability Insurance policies to cover the same risk was discussed. The NTF Trust had investigated this and had been advised by the PC s insurance broker that if the PC were to sign a legal agreement stating that they are responsible for looking after the field then the PC’s existing policy would provide Public Liability Insurance cover for the whole field at no extra cost. The PC agreed that they would be happy to do this. Clerk to advise NTF Trust.

The November report from Foster Playscapes suggested that the barkpit in the play area needed to be topped up again. This was a surprise as it had only been topped up last year and was previously thought only to be required every 3-4 years. It was queried as to why it needed to be so high. The PC agreed that if the following month’s report still reported the same problem then a meeting should be arranged with Foster Playscapes.

Village website: Wherever possible Planning Meeting dates were to be posted to the website. However there was not always sufficient notice as Planning Meetings had to be arranged soon after MSDC advised the PC of planning applications.

Affordable Housing: No further information directly affecting Fulking had been received.

Pigeon Post Printing: Pigeon Post was now being distributed both as a hardcopy version and by email.

Diseased Trees on Clappers Lane: Councillor Brooks advised that the Tree Warden had received a definitive map from WSCC which enabled him to work out whether any problem trees were on public or private land. The Tree Warden was now speaking to landowners Lane about the diseased trees and advising them of their legal responsibility.

Action in Rural Sussex: A survey had been placed in the December issue of Pigeon Post asking for residents to choose the top three priorities for the AiRs Community Planning Network to focus on. The detailed results of the survey were read out. The top three priorites chosen were Allotments, Community/Public Transport and Community Shop. Clerk to advise AiRs of results. Because of the problem of finding one plot of land for allotments and the old allotments now being farmland, it was suggested that a garden-share scheme may be a solution. It was agreed that this suggestion should be put in the next edition of Pigeon Post to gauge interest. With reference to the bus service it was suggested that a bus service to Henfield would be useful. A request for any specific ideas from residents concerning these themes was to be put in Pigeon Post. These themes would also be explored further with AiRs.

Freedom of Information Act: The PC had adopted the Freedom of Information Act Publication Scheme. The scheme had been published on the website.

APM: The date of the Annual Parish Meeting was set for 7 May. Speakers needed to be arranged and it was suggested that the National Trust was invited to talk about work in the area, Aidan Walker to talk about Pigeon Post and the local Tree Warden to talk about his responsibilities. County and District Councillors, local MP Nick Herbert, Poynings PC and police representative to be invited. Clerk to arrange speakers and issue invitations.

Financial Matters: The Chairman signed off the interim audit, cheque list and cheque stubs. The precept for 2009/10 was set at 5776 an increase of nearly 16%. The large increase was necessary as additional expenses had needed to be budgeted for. These items were the maintenance of the play area in the NTF, mowing of the NTF, street lighting and an increase in the Clerk s hours.

AOB: The meeting was opened up for local residents to raise any issues.

The issue of trees at the southern end of Clappers Lane presenting a danger was raised. This had been caused by very large trucks cutting into the trees.

The problem of the external lighting at the Market Garden site being on all night was raised. The PC had written to MSDC Development Control about this on numerous occasions but MSDC had said they had visited the site and were satisfied with the lighting. Partly because it was thought that their site visits were during the day, it was discussed that photographic evidence may make a more powerful case. It was suggested that if this could be provided to the PC then they could pursue the issue again. The positioning of the caravan had also been raised with MSDC but they had said that they were satisfied with the current caravan position.

The PC was asked why they seemed to be involved with many aspects concerning the NTF which gave the impression that the NTF Trust was not shouldering these responsibilities. It was explained that the NTF Trust received no funds and therefore were reliant on the PC or the Social Committee for funding. Because the PC had their meetings in public this publicised the work they were doing, but the PC and the NTF Trust were working closely together on issues concerning the NTF.

It was requested that the agenda give more detail than had historically been the case. It was agreed that in future the agenda would be issued with greater detail.

Date of Next Meeting: 9 April, 9 July, 8 October 2009.

The meeting closed at 9.05

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2008 10 09 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 9 October 2008 at 8.00pm

Present : Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar and Mrs Pamela Rowland and Clerk to the Council, Mrs Paula Hazard.

Apologies for Absence : Chairman Mrs Jenny Vaughan

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

The Vice Chairman advised that the PC, in response to public feedback, had decided that the minutes would not be read out at the beginning of meetings. Instead printed copies would be available to read at the meeting and in future draft minutes would be posted to the website and on the notice board. The minutes would still be formally approved, accepted and signed at PC meetings. Concerns were raised by some members of the public that this was not democratic as draft minutes of the previous meeting had not been available before this meeting. Therefore it was decided that for this meeting the minutes of the previous meeting would be read out. The minutes of the meeting held on 10 July 2008 were, after having been read out, then approved and signed by the Vice Chairman.

Rights of Way: DMMO 07/01 Perching Drove. A further letter had been sent to Mr Gort-Barten on 17 September. The PC had just received a reply but had not read it yet but planned to review it as soon as possible.

Highways: WSCC Highways had agreed to the PC s request to place ‘Unsuitable for HGVs’ signs at each end of Clappers Lane. This was requested to try to reduce the heavy traffic some of which was being diverted along the lane by sat nav systems. The signs were scheduled to be in place by the end of October.

WSCC Safety Engineering was currently reviewing the PC s request to authorise a section of non-skid surface across half of the Clappers Lane northern junction.

The PC had ordered new street light fittings to replace the worn and damaged ones for the street light at the bottom of Stammers Hill. These will be fitted when EDF can source fittings to match the style of the street light.

Clappers Lane had been closed for work on a culvert from 15 September. The work had now been completed and the lane was now open.

Market Garden: As agreed at the last meeting the PC had written to Development Control again (11 July) to ensure that the specific requirements for conditions 7 and 8 were included in the layout schemes. As Development Control had not replied this was chased up again on 3 October.

Preston Nomads: District Councillor Gina Field was asked if there had been any response from PNCC. She confirmed that there continued to be no response and that for now Cricket Club it appeared that the situation had reached an impasse.

North Town Field: The Chestnut Tree which had partially fallen down turned out to be completely rotten and the whole tree had been felled. The fence which had been damaged by the fallen branches had been repaired by Councillor Brooks.

To address the problem of the need for ongoing maintenance in the play area, the PC were considering asking someone to do this if it was possible to do it at a reasonable cost.

An informal meeting was held with the NTF trustees in August. The suggestion about improving access to the field was revisited. It was agreed to investigate resurfacing and levelling the top of the entrance without extending the tarmac. Quotations would be obtained which would also include the need to better secure the main gate.

An NTF working party was held on the August Bank Holiday weekend. This included clearing the areas where the nettles were taking over the field. This meant that Danny Flynn was now able to mow these areas.

A quotation had been received from the NTF Trust for major tree work which was now needed as this had not been done for a long time. The quotation was for 429. Councillor Brooks thought it would be prudent to obtain another quotation.

The Clerk had investigated the request from the NTF Trust asking if the PC s Public Liability insurance could cover both the play area and the rest of the field. The position was that the NTF Trust as owners of the field had a strict liability that arose from their ownership of the land. This meant that although the PC’s insurance covered any activities that the PC was responsible for (e.g. mowing grass, play area) it did not cover any activities that were not organised by the PC and therefore the Trust did need a separate insurance policy. The NTF Trust had been informed about this.

Village website: Draft minutes of PC meetings were now to be posted on the website within a month of the meeting.

The PC also thought it was a good idea to post dates for NTF Working Parties on the website as well as being noted in Pigeon Post.

The PC wanted to be able to post dates for Planning Meetings on the website. One possible problem was that they often had to be arranged at short notice and therefore the update process would need to be quick.

Affordable Housing: No further information directly affecting Fulking had been received.

MSDC Community Grant: Councillor Brooks asked County Councillor Peter Griffiths if funding for the improvement to the NTF entrance was something that could be applied for from the WSCC grants scheme. Peter Griffiths confirmed that this was the case and that the next application deadline would be in November.

Pigeon Post: A black and white printed version of Pigeon Post was now available again which Printing would be distributed as before. This would be on an opt out basis meaning that people could choose not to receive the printed version if they wanted to print it themselves. A colour version would be available on the website. The question was raised as to whether it would still be emailed out. Councillor Parmar said that she would ask the new editor, Aidan Walker, about the current process.

Diseased Trees: Councillor Rowland had spoken to the Landowner about the trees on the field at side of the road and the Clerk had reported the trees on the road side of Clappers Lane to WSCC Highways. WSCC Highways were awaiting a report Lane from a Tree Specialist. The local Tree Warden was also waiting for the WSCC tree survey.

Action in Rural Sussex: The PC had agreed to join the Action in Rural Sussex Community Planning Rural Network group. The group wanted the PC to let them know the top three priorities to focus on. The PC was going to discuss this further and report back at the next PC meeting.

Fly Tipping at the Bostal: Problems with fly tipping at the entrance to the Bostal bridleway had been reported. The question was raised whether there was anything that could be done to prevent it. It would not be easy but it was something that could be looked into further. The fact that fly tipping can be reported directly to MSDC was noted.

Financial Matter: The Vice Chairman signed off the interim audit, cheque list and cheque stubs. The internal audit of the Annual Accounts 07/08 had been carried out by Nick Hughes and the Annual Return had been sent to Mazars, the external auditors. The PC thanked Nick Hughes for his services.

AOB: County Councillor Peter Griffiths addressed the meeting about Health (including the suspension of Fit for the Future proposals), Highways, the proposed South Downs National Park and the County Local Committee.

District Councillor Gina Field addressed the meeting about forthcoming events, next year’s County Council and European Elections. She also gave a personal view assessing the recent Beachdown Festival event.

Councillor Brooks who was chairing the meeting opened up a discussion with Mr Goodridge addressing points that he had written to the PC about. The discussion covered communication between the PC and the village, village website, minutes being read out at meetings, publication of draft minutes and publication of agendas. The PC supported the idea of publishing draft minutes and would be trialling minutes not being read out. Details about the agenda needed to be looked into further. It was noted that some suggestions regarding the website and general communication needed people to carry out the work and it was not always possible to find volunteers. Mr Sapted requested that the PC bear in mind that not everyone had access to the website or email.

Date of Next Meeting: 8 January 2009.

The meeting closed at 9.25.

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2008 07 10 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 10 July 2008 at 8.00pm

Present : Chairman Mrs Jenny Vaughan, Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar and Mrs Pamela Rowland and Clerk to the Council, Mrs Paula Hazard.

Apologies for Absence : District Councillor Gina Field and County Councillor Peter Griffiths.

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

The minutes of the meeting held on 10 April 2008 were read, approved and signed by the Chairman.

Rights of Way: DMMO 07/01 Perching Drove. The Parish Council had written to Mr Gort-Barten on 25 April to get an update on the legal situation regarding the Permissive Path Agreement. The PC had not received a reply. It was agreed that if a reply was not received soon then the PC should write again.

Highways: The PC had written to WSCC (on 10 April) requesting Unsuitable for HGV signs to be placed at either end of Clappers Lane. The surface of the lane had always been a problem and it was believed that this was being exacerbated by the increase in heavy traffic which was being diverted along the lane by sat nav systems. This had been chased up again as no response had yet been received.

The PC had requested (on 9 June) WSCC Highways to authorise a section of non-skid surface across half of the Clappers Lane northern junction. This had proved to be a dangerous junction for cars joining the Henfield Road.

Councillor Brooks talked about a private company that carried out small road repairs. However, it would need more Parish Councils to be involved for it to be a viable option.

A problem with the street light at the bottom of Stammers Hill being on during the day had been reported. EDF had advised that it was a light sensitive switch and had trimmed back the tree leaves that had been covering it. They also reported that the old fitting was holed, the Perspex melted and the bracket rusty and that a new lantern would be required. A quote of 276.54 plus VAT had been received and it was agreed to go ahead with this work.

A local resident had written to the PC to raise the issue of parking problems in Clappers Lane and requested that the PC lead a debate. This issue was discussed but as the PC did not own any land, a possible solution would have to involve the use of private land. Therefore it was agreed that this would need to be a matter for private agreement and was not something that the PC would have any jurisdiction over.

Market Garden: A letter was sent (on 25 April) to the Chairman of the Southern Area Planning Committee, Mr A Barrett-Miles, to strongly express the concern that continual flouting of Planning Law had been allowed to continue for such a long period and that planning law be vigorously enforced to ensure that all the planning conditions were complied with.

MSDC confirmed that Mrs Hearne had appeared at Mid Sussex Magistrates Court summonsed for failing to comply with the Breach of Condition Notice.

The PC wrote (on 27 May) to MSDC Development Control to ask that they ensure that the planning schemes for conditions 7 and 8 went through the normal planning process so that both the PC and local residents could be consulted. Detailed requirements for layout schemes were also specified to MSDC. However, MSDC replied that because of time and resources it would not be practical to consult with third parties over the discharge of conditions. It was agreed that the PC should write again to Development Control to ensure that the specific requirements for conditions 7 and 8 were included in the layout schemes.

MSDC confirmed (on 20 June) that Mrs Hearne had pleaded guilty and had been fined.

Preston Nomads: Local residents had reported traffic problems with drivers speeding along the southern section of Clappers Lane to the Cricket Club. District Councillor Gina Field had been trying for some time to arrange a meeting with PNCC. However she had not received any response from David Laing. Therefore no meetings had been held between PNCC and Gina Field and Tony Brooks with reference to other outstanding matters.

North Town Field: The bark pit in the play area had been weeded and needed topping up with more bark. Councillor Brooks had estimated that six cubic metres of bark would be needed. This would cost 360 (at 60 per cubic metre). Councillor Brooks had found someone who was able to deliver it and help lay it at a cost of 120. It was queried whether funds were available to do this. Although it had not been allowed for in this year s precept, there were reserves to cover it and it was believed that this was acceptable as it was a task that needing doing every 4 or 5 years. It was discussed whether other surfaces were possible but as it needed doing urgently the decision was made to go ahead with the bark surface in this instance.

The annual ROSPA report had highlighted maintenance actions that were needed in the play area. Tony Brooks had carried out many of these tasks on his own but more help was needed. The issue of the need for increasing maintenance of the play area and the need for people to do it was discussed. It was agreed that this was an issue that needed to be addressed further.

The PC had received a request from the NTF Trust asking if the Parish Council’s Public Liability insurance could cover both the play area and the rest of the field so that only one insurance policy was needed. The Clerk was looking into the implication of this both in terms of the future security of tenure and the insurance implications.

The PC had suggested improvements that could be made to the NTF and put this to the NTF Trust for approval before seeking funding. The main suggestion was to tarmac the entrance to the NTF to improve access for front-wheel cars. The NTF Trust had rejected this suggestion because they felt that access was good enough and that making access easier could encourage unwelcome attention to the field. The other suggestion was for picnic tables but on reflection the PC had withdrawn this proposal because it was thought that this would increase the maintenance tasks needed for NTF.

Village website: The website was now up and running. The PC expressed its thanks to Richard Linford and James Lightfoot for all their work.

Conservation Area: The Conservation Area Appraisal document had now been formally adopted.

Affordable Housing: No further information directly affecting Fulking had been received.

MSDC Grant: The Mid Sussex grant had been investigated. The grants must meet specific Community criteria according to current funding areas that MSDC is focusing on. Grants available from West Sussex had also been investigated. The PC was mainly looking at funding for any NTF improvements. It was also suggested that this may be a possible line of investigation for the funding of the printing of Pigeon Post.

Two Sheds at Clappers Lane: Concerns were raised at the last meeting about a generator running in one of the large wooden sheds on the corner plot of Clappers Lane because the sheds were only to be used for storage. The Sussex Association of Local Councils had advised that as the Parish Council was not a Planning Authority it did not have any authority to pursue the owner for Breach of Condition. Any Planning Breach would have to be reported to MSDC. However as the generator had now stopped there would not be anything for Enforcement to see. The PC had advised CLAG about this and requested that the situation be monitored and the PC be advised if it reoccurred.

Small Acres: Concerns were raised at the last meeting that this land was up for auction as it had a history of planning applications. It had been bought by a local resident and it was believed this was to protect it from development or use as a travellers’ site. It was believed that the whole village would be thankful to Mr Diamond for this.

WSCC Boundary Commission: Councillor Corner updated the meeting about the Boundary Committee for England s electoral review of West Sussex. The Boundary Committee had recently published draft recommendations.

Waltons Farm: The PC had been asked to report a possible Breach of Condition at Waltons Farm. In 2005 Outline Planning Permission for a house had been granted with several conditions one of which was that the dwelling could only be occupied by a person solely or mainly employed in agriculture. The land had been sold subsequently to someone who it was believed was not a farmer and building of a new house had started in June. MSDC had investigated this issue and had advised the PC that the new owners had said they were involved in farming and therefore MSDC believed that there had not been a Breach of Condition.

Pigeon Post Printing: Options for obtaining a printed version of Pigeon Post were being investigated. The costs of printing a colour version were prohibitive but printing it in black and white seemed to be a possible solution. Councillor Brooks was looking into this. The PC was going to arrange a meeting with Richard Linford, the current editor of Pigeon Post, to discuss this but he was stepping down and had put out a call to find a new editor.

Allotment: A local resident had asked about the likelihood of any land being available for allotments. Councillor Brooks said that historically there had been allotments in Fulking since the First World War. The land was on the Poynings Road near Hillside. However, the land had not been used as allotments for a long time, partly it was believed because there was no water supply.

Financial Matters: The Chairman and Vice Chairman signed off the interim audit, cheque list and cheque stubs. A better insurance quote ( 601) than the PC s current insurer had been received from Norwich Union. This was more than 200 cheaper and the PC had decided to go with Norwich Union. The Clerk was investigating the extent of existing cover for Public Liability for the North Town Field both inside and outside the play area.

The Chairman and Clerk (as Responsible Financial Officer) signed off the Annual Accounts for 2007/08 which included the Annual Return and the Annual Bank Reconciliation Summary.

AOB: Councillors Brooks and Rowland reported a problem with diseased oak trees in the section of Clappers Lane roughly between Badgerwood stables and Sunnyacres. Two large limbs had come crashing down recently into the road and a number of other oak trees in the vicinity also presented a danger. It was agreed that the Clerk write to Vince Tipper (WSCC Highways) about trees on the roadside of Clappers Lane and Councillor Rowland speak to the Landowner about trees on the field side of the road.

Dates of Next Meetings: 9 October 2008 and 8 January 2009.

The meeting closed at 9.25.

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2007 10 11 PC Minutes

Minutes of the Ordinary Meeting of Fulking Parish Council held in the Village Hall, Fulking on Thursday 11 October 2007 at 8.00pm

Present : Chairman Mrs Jenny Vaughan, Vice Chairman Mr Tony Brooks, Councillors Mr Richard Corner, Mrs Jennifer Parmar and Mrs Pamela Rowland and Clerk to the Council, Mrs Sheena Trist.

Apologies for Absence : None

Declarations of Interest by Members (if any) are shown against the relevant items in the minutes.

The minutes of the meeting held on 5 July 2007 were read, approved and signed by the Chairman.

Rights of Way: DDMO 07/01 Perching Drove. The Landowner had suggested that access revert to the status quo, but the PC were not happy with this and asked that the agreement for a permissive path still be put in place. The Landowner agreed to go back to his solicitor for advice and that he did not wish to offend anyone.

A Statement and Map under Section 31(6) of the Highways Act had been received from WSCC regarding the estate of the late Brian Harris, showing the rights of way over his land. The Clerk was asked to check these rights of way with the definitive map in her possession.

Highways: Parking on the bend by the pub. Councillors Brooks and Parmar had had two meetings with the Landlord of the pub, the second of which was also attended by Martin Small of the National Trust (NT). The NT’s stance was that parking was not their problem and that visitors to the proposed National Park would be encouraged to come by public transport. Extra parking would mean more customers and any extension to the pub would be strongly opposed. The meeting ended in stalemate.

Market Garden: The conditions imposed by the Planning Inspectorate were still outstanding and the Clerk was asked to write a strong letter to the Head of Environment and Planning at MSDC to ask why enforcement action was taking so long.

Preston Nomads: The PC had met with PNCC officers and a plan of action had been put in place with a follow up meeting due in November. After this follow up meeting a plan of action Cricket Club would be made public.

North Town Field: Unfortunately the Chairman of the Trustees died before the Clerk had the opportunity to write to him. The Secretary of the Trustees advised that he would publicise the nomination of new trustees in Pigeon Post and that they would go to vote after the PC meeting scheduled for 10 January 2008.

Grass cutting had taken place as scheduled throughout the summer months. The contractor advised that one more late cut may be necessary if the grass carried on growing.

Rospa report. A site meeting had been difficult to arrange and so it was agreed that everyone make an effort to agree a convenient date.

Village website: Richard Linford was progressing with the website and the quote of 50 a year for web hosting was agreed to by all PC members. The Clerk asked Mr Linford to provide her with an invoice with his costs in order that they could be reimbursed.

Village Signs: Only one letter of response to Paul Wayne s letter had been received and as this was from the artist it was agreed to let the matter lie.

Conservation Area: The appraisal of the Conservation Area had taken place and a public exhibition was to be held in November, with details being published in Pigeon Post.

Village Sign: Condition of sign at junction of The Street and Clappers Lane had been reported to Highways who said they would put it on their schedule of works and that if it needed to be replaced, a similar one would be used, not a metal one.

Lawn Mower: The now redundant lawn mower was now in the safe keeping of Councillor Parmar until such time it be needed again.

Joint Meetings: Two joint meetings with Poynings had taken place. One on Health, the outcome of which Councillor Corner said he would publicise in Pigeon Post, and Housing, which would result in a survey to establish if Fulking had a need.

Financial Matters: The Chairman and Vice Chairman signed off the interim audit, cheque list and cheque stubs.

Councillor Corner had received a quote of 40pa for the officials indemnity cover and it was agreed that this be taken up. Councillor Corner agreed to speak to Allianz to get the necessary paperwork.

AOB The Parish Clerk reminded the meeting of the new refuse and recycling system. She then advised that, due to personal reasons, she would stand down as Clerk in April 2008, as this would be the end of the one year that she had agreed to give the new Parish Council. The vacant position would be advertised in Pigeon Post.

Gina Field, District Councillor and Peter Griffiths, County Councillor addressed the meeting on various issues including the legal battle concerning the Princess Royal Hospital, the Highways Rangers and grants available to the PC.

Councillor Corner had attended a meeting on Rural Issues but there were no particular needs for Fulking.

Councillor Brooks advised he was in consultation with Mr Rawlings regarding the hedges in Clappers Lane and that they were to be cut back imminently.

A member of the audience advised that he would be putting in for planning permission for a mobile home at Folly Farm as he needed to live on site. He was advised that this would be discussed at the relevant planning meeting.

Mr Sapsted reported that the street lamp on the junction of Stammers Hill and The Street was not working and the Clerk agreed to report this to Seeboard.

Dates of Next Meetings: 10 January & 10 April 2008. The meeting closed at 9.35pm

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